Great, as always. Thanks Shane, this was the jump start i needed for my project.

@ShanesCows

6 ай бұрын

You got this! Go crush that project. 🤩🤩

You're the best shane!!

@ShanesCows

2 жыл бұрын

Thanks Juan 🐶

Very informative review of the ups and downs with external sharing 👍

@ShanesCows

2 жыл бұрын

Glad you liked it

Thank you for this very very important point for me! Thanks for all your work done for us 🤓.

@ShanesCows

2 жыл бұрын

My pleasure!

Very interesting as usual thanks Shane.. I finally automated this whole process with flow to make on-boarding external user experience easier, plus the flow can personalize the boring invitation email, attribute license, add to SharePoint, add to power apps and send a welcome email including the link to the html embedded power apps after the user accepts the invite. Pretty cool stuffs

@ShanesCows

2 жыл бұрын

Nice work! 🐶

@gabilima5

2 жыл бұрын

Hey! Could you share this flow with me? That would be very helpful!

@ashokpershad

2 жыл бұрын

Kindly share this flow if possible. Thanks in Advance

@darrenoleary

10 ай бұрын

A year has passed but I'd really like to see this flow too please!

@hectoroviedo960

4 ай бұрын

Hello, could you share de flow or some documentations about this with me? thanks

Thanks a lot! I love this channel and it’s content.

@ShanesCows

Жыл бұрын

Thank you Alberto! 😎

I love your videos, your content is great, thank you for creating these very high quality tutorials.

@ShanesCows

Жыл бұрын

You're very welcome!

@adrianarestrepom24

Жыл бұрын

@@ShanesCows Hi, I would like to know if I can create a single account and give this credentials to many people to access the app?

O, you are so great! Thank you!! This was very good for me!!!

@ShanesCows

5 ай бұрын

Happy to help. Have a great day. 🐶

Thank you Shane!

@ShanesCows

2 жыл бұрын

Always happy to help. 🐶

Thanks Shane - please can you do a short vid on using the Powerapps portal and how that works - how users access an app via the portal. Thanks v much.

Great! I was looking for this explanation since a few months. Thank you Shane!

@ShanesCows

2 жыл бұрын

You're very welcome!

I always like the video before watch becuase i know it's going to be good. It's the least I can do!

@ShanesCows

2 жыл бұрын

Thanks. 😍

@oembol

2 жыл бұрын

All hail the algorithm

@SundayOgali

2 жыл бұрын

Yes that's what I do too! Amazing.

Shane, you are the best! Is it possible that these guest (invited) users can then be added to dynamics 365/data verse instance, to have business units apply to them as well?

Is there a way I can share the PowerApp without sharing the Sharepoint List?

Useful as always!!! Thank you so much Shane. I only have a question: I want to embbed my power app in my sharepoint and in my site permissions I have defined 7 user groups with a few people of my organization in each one. I'd like to only give access to my power app to the members of those user groups. Is there a direct way to do this? Or do I need do recreate those user groups in the AAD manually?

Thank you so much Shane ;) One another question, if the Power Apps is set with premium connections, we also need to provide a premium licence for every guests users ? Microsoft should think about a simplification of Power Apps external sharing (even with a specific pricing offer..). Have a good day :

Great Video as always Shane... But I would have like to see how you solved the "Guest Users can't see the image" issue - as I generally have no problems sharing with Users (The need for them to navigate to the SharePoint List at least once is ridiculous, and I can't wait for Microsoft to fix that bug) - but I do have issues with Users seeing images I put into my App (usually their company logo). Can you let us know how you solved that issue? Thanks.

Hi Shane, been following your videos for my on-going project in Power Apps. And it really helps. Thank you. I was thinking if I want to Set Permission to at least 500 Office 365 users, or more (can I do that in bulk). Do I need to input the email add one by one? And I need to do it in 3 SharePoint list data source. Is there another way? Thank you in advance.

Hi Shane, Could you please help with the video link on model driven apps. How to use people picker and tooltips or change font color on basis of condition in case of model driven app

Hey Shane, I've tried this and got it working but in the mobile app (powerapps) those apps a user has guest access to don't show up for me (only the apps from their home tenant show up). Any ideas on that or is this a limitation?

This is great info, Request you to do a video on Azure Devops on Power Platform, CI-CD. Thanks

@ShanesCows

2 жыл бұрын

Noted

Hey Shane. Thanks for the Channel and all the videos. Do you have a video on your channel that shows a fix for the hiccup you discussed around the 10 minute mark? If so, would you paste a link, please. Thanks.

This is great info, especially as a resource when our internal folks ask us about sharing apps externally. We've done it in one specific/limited instance and it worked OK, but coordinating guest account creation, license deployment, etc was a real pain. Not looking to go through that again unless there's a really good reason. However, one topic that I don't think you've covered before is how to handle "race conditions", in particular for things like event registration or asset sign-out. In your sample app, what happens if 20 people try to borrow the same toy from Chewy at nearly the same time? Surely, someone's patch or form submit is going to fail (or will it?) I mean, there are techniques for dealing with this, but not terribly well document or explained. Purpose-built applications usually use some form of record locking, but what's the cleanest way to achieve that with Power Apps?

@ShanesCows

2 жыл бұрын

They are hard Chad. I have had to do it for a few customers and there was no easy answer. I had to write multiple traps to try to avoid them. UGH

Thank you ❤️😌

@ShanesCows

2 жыл бұрын

I hope it helps. 😎

@vaibhavsingh461

2 жыл бұрын

@@ShanesCows You already made it easy for my job 🤗 you have helped me to deliver multiple projects at time

What things would we have to do differently if the app's database was Dataverse based?

I have just recently learned Power Apps. I have years of experience developing databases and front-end applications, and I must say I think Power Apps is a bit of a gimmick for several reasons, one of them being what was shown in this video.

@ShanesCows

Жыл бұрын

Interesting. Why do you think it is a gimmick? Some things, like this, you have to jump through some hoops for sure but for non-developers it is pretty powerful. I think for a procode developer like you, there are other places you bring tremendous value to power apps. Things like PCF controls, custom connectors, and all of that API fun are things that come to mind. 😎

@simonmaersk

Жыл бұрын

@@ShanesCows Hi Shane. Maybe gimmick is not the correct term. I definitely see some usefulness in Power Apps, and the reason I am using it currently is because my company needs a way to do Quality inspections at factories in China using mobile phones. The people doing the inspections are not users on our company's 365 (and we don't want them to be). This kind of stuff just makes the whole process pretty clunky. I think Microsoft has made it too much of a closed environment designed to work only within their own integrated services.

@ShanesCows

Жыл бұрын

@@simonmaersk Totally fair evaluation. 😊

How would this work with SQL server for the data base?

Hi Shane - great video. Are there any security risks when giving externals access to Sharepoint this way ? All of our internal users in our tenant are forced to use MFA, yet external guests are not. Could this be a security concern (I suppose externals are limited to accessing only the resources that they are specifically assigned, so no security concern ? )

@ShanesCows

2 жыл бұрын

I think it is something you should think about for sure. I don't think it a risk other than what you give them access to but external sharing should be done thoughtfully.

Hi Shane, i have created a canvas app using Excel sheet which is stored on onedrive. I have connected it to the app through onedrive for business. I shared the app with the india colleagues (even I'm located in India) it worked fine, when I try to share with other region colleagues, it shows unable to load metadata from the input. Can you help me solve this issue

Thanks Shane for sharing this. Quick question is it possible to share the canvas app with SQL server on prem data to external user?

@ShanesCows

2 жыл бұрын

On-premise data gateway kzread.info/dash/bejne/p6WswcptidCenso.html

Really cool video Shane, is there a limit of people I can share as a guest?

@ShanesCows

2 жыл бұрын

Not that I know of.

Great video Shane! (as usual), Questión: When you add Gmail users external, do you have to pay any kind of license for this ?

@williamdunn9880

2 жыл бұрын

Yes, they will still need a Power Apps license (per app, per user, or pay as you go)

@ShanesCows

2 жыл бұрын

Yes, licensing is covered toward the end of the video. :)

@lamprosgate13

Жыл бұрын

@@williamdunn9880 if you have a per app license you can have as many as users you want with this one license?

@williamdunn9880

Жыл бұрын

@@lamprosgate13 each user needs their own per app license

@lamprosgate13

Жыл бұрын

@@williamdunn9880 Thank you!

Hi Shane. Now that you've invited Chewy, can he create an app in your environment or would that require a user in your AD?

@ShanesCows

2 жыл бұрын

He can only use apps. You have to be a real account to build apps.

nice

@ShanesCows

Жыл бұрын

Thanks

hey, I'm having dificult to set this down. I have an Office 365 company license and I developed my app using it. Now I'm trying to share with external office 365 personal account, and after I give the permissions, when I try to open the app in mobile I get this message "Power Apps license required"... My app is desing for a very small company (5 people) and they don't have office account yet, what is the best way to solve this? Maybe ask the manager to buy a Microsoft 365 Business Basic for the company or just the per use/app/month power apps license?

Hi Shane, I love your videos! I am exchanging with Warren B. quite regularaly as well :) Could you tell me how Microsoft Dynamics 365 is connected with PowerApps somehow? I am planning to build an Opportunity tracker for our Products using the MD 365 environment. Thanks again - cool channel 🚀🚀

Hi Shane, hope you are doing good. I wanted to ask if there is a way to share a model driven app with outside organization. It has dataverse as a datasource.

@ShanesCows

9 ай бұрын

I dont know, I have never tried external sharing with Model 🫤 I should

Thank you so much Shane for sharing, I and my team has a little confusion here, my point is guests will not have access on the site unless we gave them permission, My teams stating since we add them on Azure they will have access on the site too not only SP list. My point is they only have access to SP list. Please explain.

@ShanesCows

2 жыл бұрын

I would tell you to test it to confirm. But they should only have access to the SharePoint lists you directly share with them. :)

@_technomensch

2 жыл бұрын

@@ShanesCows Fantastic video. Didn't know that about the PowerApps licensing issue. But wouldn't this method also mean that the guest would have access to view the entire list in SP? I imagine that the workaround for this would be something like this - every time an external user submits a record through a PowerApp, a PowerAutomate Flow would automatically to run to copy the record to another list with different permissions, then delete the original record. Thoughts? Or would it just be easier to build an external Portal instead?

Hi Shane: please, the font's height in this video is small. In the next videos, please consider expand font height, especially because would help me when I see their videos on tablet or mobile. Thank you very much.

@ShanesCows

9 ай бұрын

Sorry about that. I will try to do better.

Hey Shane! Love your videos, great content and presented so it is easy to unterstand, Q: How can I block a external user (or any user) from entering / change values direkt in the Sharepoint List. It should only be possible to do this via the APP?

@ShanesCows

2 жыл бұрын

Couple of options. kzread.info/dash/bejne/h3hp0suBZaXKYpM.html kzread.info/dash/bejne/qHuHsNSjaJWwk6w.html

@LoTus-111

2 жыл бұрын

@@ShanesCows 👍💪 THX a lot

how to move powerapps into a usb drive, without onedrive or SharePoint , so that the person who opens it can open it and run it properly.??? Pls answer its important

Hi Shane! Thanks for all your videos, I'm a big fan of your work! I found this video now and I successfully share the app with an external user, but the issue is my app is using a flow to send email using outlook, and I'm stuck here with the permission of Office 365 outlook... It asked me to sign in and when I do, I've got an "Error" message: "We weren't able to add this connection. Please try again." Could you please advise? Thanks Shane

@ShanesCows

Жыл бұрын

You might need to send emails another way? Something like this might get better results kzread.info/dash/bejne/nmyCrM2apaqwZ7g.html

What's tripped us up is the lack of license stuff. The company I work for is _completely_ decentralized. Each division handles their own stuff, so it's all over the place with what capabilities they have and services they use. We've been trying to use Approvals and it's really hard to nail down who does and doesn't have access. It _really_ should be anyone with a Microsoft account can process an approval, and only the person creating it needs a license.

Hi Shane, I am facing a problem plz help me if possible. I am able to see my error in powerapps browser screen but not able to see my mobile screen .How it is possible?

What if the Powerapps canvas does have outlook connector and uses action that send email?

@sebastienolive

Жыл бұрын

Same here

Hi Shane Young, when we want to share Power Apps with external users like Gmail account, do I have to register Power Apps to premium first or just standard we can do it

@ShanesCows

Жыл бұрын

They will need a license. So as long as you have the covered you should be good. 😎

@KinayKL

Жыл бұрын

@@ShanesCows Thank you, it's helpful

Hi, thanks for sharing. is there any limit on Numbers of users can use the Power app developed under an organization's environment?

@ShanesCows

10 ай бұрын

No. All users needs a license but there isn’t a limit.

@resoul9980

10 ай бұрын

@@ShanesCows Thanks

Please help me for how to create Carpool app in power app

Great content as always👍，one question, is there anyway that we could verify visitor's identity(like resigned employees)?

@ShanesCows

2 жыл бұрын

I don’t think so. Have to hope terminated employees have their account terminated.

Hi there, I'm sharing my application with an external user. But that user does not have an outlook 365 account. And I'm getting error "REST API is not yet supported for this mailbox" Could you help me please.

@ShanesCows

Жыл бұрын

I am not sure. What kind of account do they have? My guess is you are using the Outlook connector in your app and they don't have an Outlook account. You are going to need to change the app to use a different mail connector that doesn't require an Outlook account unfortunately.

How can I share an app with everyone in an external organization? Do I have to add every user of that external organization to my tenant as guests? Or there is an easier way?

@ShanesCows

2 жыл бұрын

I think you have to do one at a time.

So if you create a guest account for someone with a gmail account and then provision it with a pay as you go license, you pay extra for their use. I know the answer will vary, but I wish I could envision some scenarios forecasting the cost one might expect. Thanks for your hard work and great teaching.

@ShanesCows

2 жыл бұрын

YEs, they have to have a license and in the case of Gmail (where it creates Microsoft account) you will have to pay for it.

@geralddahl9159

2 жыл бұрын

@@ShanesCows thank you. If they change 10 records a day would it be pennies a month? (Please don't reply if you want to keep clear of this sort of question. I guess I could create a dummy account and test to see what my monthly cost might be.) Just trying to get an estimate.

Hi Shane Me again 😂 Do you know if guest users will need access to the host Flow if the Power App they need access to uses flows? Thank you

@ShanesCows

Жыл бұрын

If the flow is triggered by POwer Apps I don't think you need to do anything. Haven't really tested that scenario though.

@simonmaersk

Жыл бұрын

@@ShanesCows Okay thank you. I'll try it out!

What if the connector is dataverse? can can external users work with tables?

@ShanesCows

Жыл бұрын

Yes, as far as I know. They will need a premium license

@ShanesCows Hi Shane, It is great video about sharing. I do have similar application in my app. But I want the External Logged in User to only see data for his company only. As app and the SharePoint list has data for all the companies with whom I work. It will be great if there is any work around this.

@ShanesCows

9 ай бұрын

You would have to setup some type of filter based on the user.

when i share a app, then user can use app on mobile as a apps?

@ShanesCows

4 ай бұрын

They have to have the Power Apps app installed on their phone. Then they log into that app and will see all apps that have been shared with them

How would you share the app with a security group?

@ShanesCows

Жыл бұрын

Check out the video on it Ed kzread.info/dash/bejne/gmF8wbeFgLGYcrA.html though not sure how well that would work in an external scenario, never tried, but works great internal.

If using Gmail , how long does the user (guest) have access to using Power app ?

@ShanesCows

2 жыл бұрын

Until you take it away I think.

@maheebasyed5983

2 жыл бұрын

@@ShanesCows how to move powerapps into a usb drive, without onedrive or SharePoint , so that the person who opens it can open it and run it properly.??? Pls answer its important

Do I understand correctly, you can't create public powerapps?

@ShanesCows

2 жыл бұрын

That is correct. Everyone needs to be named and have a license.

Some idea for a good Video: How to Show Records from one list that user has permission to assuming there is some permission list that contains users to record mapping. Like members of the projects that can edit that record but view it but should not see any other records.

@ShanesCows

2 жыл бұрын

I am 99% sure that is one of the techniques I show in this video. :) kzread.info/dash/bejne/YoF2j9xyk9ysc7Q.html

@JacekBrauner

2 жыл бұрын

@@ShanesCows I was thinking more about the scenario that you have Projects List and Another list that Has ProjectMembers (ProjectID, Member) . Then you would show in gallery only projects that current user is a member of. The issue is that delegation and "in" operator. In SQL it would be very simple but could not figure what to do in canvas power apps. Maybe using Flow could solve that if in operator is delegable in Flow. Then I could Get all project ids where user is a member and then get all projects that project id is in the first list. Build nice collection and return to Power App then use it in gallery but then for edit use just ID and get specific Project record directly. Just some idea but not sure about that Flow. In my case had Request then Project then Project Department and then Department Manager and wanted to filter all requests that project department manager is current user. Btw like you videos as they are short and informative.

@Emanuel-fu4cf

2 жыл бұрын

@@JacekBrauner Yes, you can use flow to do the big queries and send back the information to powerapps, you just need to use the respond to powerapps action in flow and send back the query results to the app and from there you can fill the gallery with flow data, you just need to take in consideration there is going to be an additional wait time while the flow runs and respond with data.

Cool 😎 👍 Can you please make a video on CI/CD for Power apps? It's new thing in, really looking forward to it, will save a lot of deployment effort..

@ShanesCows

2 жыл бұрын

Noted. But I don't do much with it so not sure I have much to add yet.

It's a bummer that someone just filling the firm out has to be licensed too.

@ShanesCows

Жыл бұрын

Yeah, everyone needs a license. If you want people to just fill out a simple form Microsoft Forms is a great tool. kzread.info/dash/bejne/i5uLtpumeq6rqs4.html