Just started my job and I’ve been asked to do meeting minutes for the first time. I was panicking! But after watching this I feel confident. Thank you so much

@yhummharrconstantino2161

4 жыл бұрын

Maria Brown this is so me! 😱😱

@strategicwhat

4 жыл бұрын

I'm glad it's been somehow useful! Thanks!

@ms.t8213

3 жыл бұрын

But I'm still in panics 🙂

@Milahkay42

3 жыл бұрын

Maria can we get an update?

@dalilarose2589

3 жыл бұрын

Sameeeeee

I took some minutes once (and only once). The issue I had was keeping everyone on topic so thank you for this little tip on the parking lot.

@strategicwhat

Жыл бұрын

I learned it from a very efficient manager I worked for. It's a small and simple trick, but works really well. Thank you for the feedback!!!

Thank you for this template idea I'm going to implement this from tomorrow! My minutes are usually quickly squiggled down which I can't read ten minutes later. I like how there's a section for minutes and a section for jotting down everything that's discussed, a section for the action items you derive from the meeting and your own agenda, that way you know what you want to discuss going in and you know what you have to do going out. Simple, effective and innovative! Thank you for this

@strategicwhat

5 жыл бұрын

Thanks for the feedback, Fareen!

Thank You so much for this help.Jesus be with you.

This is exactly what I need because with so many meetings at work I'm falling behind!! Thank you so much! #Brasil!!

@strategicwhat

Жыл бұрын

Thank you!!!

When I was year 9 head girl (age 13) in school, i was asked to take minutes, and I had no idea what it meant. So I wrote how many minutes each person spoke for, and confidently handed the page in to the head teacher. She didn't react at all, so I thought I did it right, and moved on...Years later I remember that meeting and I'm still flushed with embarrassment whenever I speak to the head teacher since I now know what minutes are...FML

@sheheryarali1644

6 жыл бұрын

Haha

@strategicwhat

6 жыл бұрын

Thanks for sharing, Lippy. :-)

@bakedutah8411

6 жыл бұрын

Lippy Life, only a year or two younger than that, I was asked by my teacher to remove an electrical plug from an old piece of equipment. My father is an electrician and my teacher knew that, so he assumed I’d know what to do. I proceeded to unscrew all screws but the correct one. Then I started tugging at the cable. By the end of my torture, the entire class we’re watching me, in hysterical laughter, and ignoring the teacher. He finally came over and put me out my misery. We may have got our tasks wrong, you and I, but at least we tried. At least we tried! 🤓

@jwelcome5640

5 жыл бұрын

😅😅

@zachariachilambe6707

5 жыл бұрын

Lippy Life, for me it was in Grade 10

thank you!!! this is a great video. easy to follow and I got a lot from it.

Thank you for such a concise video on writing minutes.

Great work, thank you for sharing. I look forward to checking your office.

Thank you for sharing. Very helpful and easy to demonstrate.

Thanks! this gave me a lot of ideas!

Note: In some countries the participants of a meeting expect you to share the meeting agenda and related material BEFORE the actual meeting (e.g. when working with Japanese) so they can prepare and decide on certain points. Often times this is misunderstood and people wonder why the meeting had no clear result or the attendees were not willing to make decisions on the spot.

@strategicwhat

4 жыл бұрын

You're totally right, Marcus. Preparation is key for any meeting. There is a clear advantage in creating an agenda before the meeting and circulating that, so people are more prepared for the discussion. However, some corporate cultures don't accommodate that, unfortunately. I've seem many organizations just trying to get things done on the fly, and they end up spinning their wheels not knowing what's going on. Needless to say, the better prepared you are for the meeting (especially, if you are running the meeting) the better for everyone around you. Thanks for bringing this point up.

@fuzzylogics139

Жыл бұрын

Sounds completely logical that people need some time to weigh pro’s and cons and perhaps check some data before they make discisions 👍

i think you deserve a noble award for your extra beautiful writing 💀

Excellent! Love the parking lot idea!

Great template, great video! Thank you!

Damn this is REALLY helpful! I never thought about making my own templates, but after changing my job to a pretty fast paced company this is what I need to do.

@strategicwhat

Жыл бұрын

Thank you! I'm happy it's been helpful!

Thanks for your template it is short and precise.

This organization tactic helped me tremendously! thanks so much!

@strategicwhat

5 жыл бұрын

Thanks for the feedback, Nala!

This is such a big help. Thank you for this video!

@strategicwhat

2 жыл бұрын

Glad it was helpful!

Thanks!

Thank you! This will help me a lot!

Great ideas! Thanks

Great format. Thanks.

You made it simple and clear! Thank you!

@strategicwhat

Жыл бұрын

Thank YOU for the feedback!

Thank you so much for this!!. Now I just have to make sure I use it next time.

Thanks for sharing!

Very helpful and simply to follow!

@strategicwhat

Жыл бұрын

Thank you!

I've been looking for this kind of video for long and thank you for uploading this. I also love how the template look because if we create our own template like yours did, it would be easy to take minutes of the meeting. I feel like companies in Malaysia didn't do these kinds of templates. Every time I searched for simple ones like yours, they always ended up with the difficult ones and I got stressed out. Tomorrow I have a meeting and I hope I could take minutes of meeting like this tutorial did. Thanks again for the tutorial.

@strategicwhat

Жыл бұрын

Thank you very much! Love your feedback. Let me know if you'd other types of templates.

Thank you very much for these tips and template! I will be putting this to use in the office :)

OUt of 10 videos yours was the best. It was simple and informative ...thank you

@strategicwhat

5 жыл бұрын

Thank you for the feedback. This is greatly appreciated. Just wanted to keep things simple. :-)

Thanks so much this is very helpful !!!

THANKS

Excellent!! Concise & precise. Perfect.

Thank you for idea!!

Thankyou Sir , it really helped a lot !!!

I really like this format! Thank you very much.

@strategicwhat

4 жыл бұрын

Thanks for the feedback!

GOOD THANK YOU

Brilliant, love the simplicity and the template is awesome!!!!👍👍👍

@strategicwhat

2 жыл бұрын

Thanks so much!

Great video, very helpful! Thank you!

@strategicwhat

7 жыл бұрын

Tracy Goodwin -- Thanks a lot, Tracy! I'm glad it was helpful!

He nailed it

Thank you, I was assigned to do the minutes but don't know where to start. This vid gave me a clear direction.

@strategicwhat

2 жыл бұрын

Glad it helped!

Great video. Great tips too. I like the template that you have created. Thank you for sharing.

Magnificent video! Thank you, sir.

@strategicwhat

3 жыл бұрын

Glad you enjoyed it!

Great video and template. Thank you.

@strategicwhat

4 жыл бұрын

Thank you, Su! I'm glad it's been helpful.

Great tips

Thank you for worthful ideas 🙏

@strategicwhat

3 жыл бұрын

Most welcome 😊

Thank you 😊

Amazing layout! Thank you so much.

@strategicwhat

Жыл бұрын

Thank YOU for the feedback!!!😊

Wow, i find this very simplified and helpful. Thanks alot.

@strategicwhat

Жыл бұрын

Thank you!!!!

thanx, much respect sir.

thanks

THANK YOU

HI, I have been tasked with helping co-workers learn to take minutes. I will use your template as a tool. Thank you for making it available.

Awsome thanks

thank you))

Very nice - it would be great if you could share some further tips on conducting a follow-up meeting - in other words, how do we follow up and report on actions due by or before the next meeting, and how do we deal with actions that are stood over?

@strategicwhat

7 жыл бұрын

Hi Victor, I'm working now on an e-course describing a delegation strategy I use, so you can delegate work to my team and things get actually done. If you are interested, please subscribe to this link rodrigocaetano.com/how-to-delegate-course/?ref=yt_meeting_minutes_video and I'll let you know as soon as it's available. Thanks a lot for your feedback. I'm glad it's been useful.

Thank you!

@strategicwhat

6 жыл бұрын

I'm glad It's been useful, Philip!

My 1st job as a sale coordinator and have to prepare meeting minute and i searching for it and found the easy way of preparing video Thank you so much

@strategicwhat

2 жыл бұрын

Thank you!

Great...Thanks for the template =)

@strategicwhat

Жыл бұрын

Thank you!!

Helpful tips, thanks

@strategicwhat

2 жыл бұрын

Thank you!

Thanks! Really useful! Are there going to be more videos though?

thanks, great explanation

Awesome , very nicely explained, easy to understand.

@strategicwhat

Жыл бұрын

Thank you. I'm glad it's been useful.

Simple but very efficient system!

@strategicwhat

Жыл бұрын

Thank you!!!!!

Thanks a lot this is really helpful.

@strategicwhat

2 жыл бұрын

Glad it was helpful!

Thank you for sharing this template

@strategicwhat

4 жыл бұрын

I'm glad it's been helpful!

thank-you. :) m.

Excellent

thank you

Thanks for the help

@strategicwhat

Жыл бұрын

Thank you!

Awesome, thanks for that simple explanation! But what happens afterwards? Are you writing it into a document digitally and hand that around to the other participants? How would you structure that document?

@strategicwhat

3 жыл бұрын

Hi, in broad terms it all depends on how information is shared in your organization. For me, in the past, in more informal settings, I would just take a picture of the minutes and circulate it within the team. However, in more formal settings, where a record of the decisions was necessary, I would type a summary of the minutes in an email (or word doc) and circulate with the participants. As you can see in the video, my writing is not one of the best. So, sometimes if I need to make it really clear what's discussed, I would go the extra step and transcribe them. This way people could read and refer back to the items discussed. My main consideration is always to capture as much as I can from the meeting when it's happening. Next, I would check to who would consume the minutes, who would be reading it. Then, I would decide how much effort I would invest in making them readable and available in other formats -- when necessary. If you are in doubt, I encourage you to not overdo it. To start, just do the minimum necessary and ask for feedback. Remember: Minutes are not a PhD thesis, so keep it simple, short and sweet. Move swiftly along to the next meeting and improve as you go.

This is really helpful for my exam thank you

@strategicwhat

Жыл бұрын

Thank you!!!

Good simple minute meeting template to capture the essentials. Hope to see more videos 😊

@strategicwhat

4 ай бұрын

Hi! Thank you for the feedback! What type of videos you'd be interested to see? On a side note, I've been more heavily involved in my consulting business for the last few years, with little time to add more videos. But now, I may reconsider it. There is more content in my podcasts, if you are interested. Just search for my name (Rodrigo Caetano) in your preferred podcast app. Thank you again and all the best!!!

thanks for sharing

thanks for this tip.

@strategicwhat

2 жыл бұрын

Happy to help

Very helpful 👌 thanks 😊

@strategicwhat

3 жыл бұрын

Glad it was helpful!

Thank you! This is straightforward and effective. Have a great day as well.

@strategicwhat

4 жыл бұрын

Thank you for the feedback!

It is very helpful before I jump to my next work of doing minutes taking for the first time. But can you help clarify how to differentiate the meeting notes from action items and agenda items? what exactly are to put in the meeting notes section? Thank you!

@strategicwhat

Жыл бұрын

In the meeting notes you just summarize decisions, or discussion points people had during the meeting. This is something like creating a point of reference, so the participantes can refer back to the minutes if some discussion arrizes. For example, someone asks you, "when did we decided this?". You can look back at the minutes and say "we did in such and such meeting, when we talked about a, b and c." or say "actually, it seems we have never decided anything about this. On day x, we talk about a, on day y, about b, and on day z, about c... but no decision was made. remember that?" So you joggle peoples memory through the minutes. Get the idea? In regards to action items, as the meeting progresses, whenever someone becomes responsible for something, you note it down. Many times, when you get at the end of the meeting, people will appreciate if you read a summary of all the actions and who is responsible for them. This will help keep things organized for your manager, too. Notes are summary points and decisions. Actions are tasks assigned to people. Cheers!

Thank you for sharing this! So helpful and clear! One question- is there a reason it's structured to have the initial notes on the right side, rather than the left? Or just a preference? Generally people work from left to write, so I was wondering if there was a reason you did it this way.

@strategicwhat

5 жыл бұрын

Hi Jillian, Thanks for the question. This template was originated from the way I took notes on my notebook during my meetings. On the right page of the notebook, I would always have the meeting attendants, agenda and a space for the action items. On the left, I was always free to go crazy writing the main points of what we were discussing. When I designed this template, I ran it through some friends and got the final format. In the end, having one thing over one side or the other was just my personal preference. Feel free to move things around as you wish and use this template as a starting point for your own design. My goal was to help people have a better way to document their meetings. Great question! Cheers, Rodrigo

@jillianstenzel1671

5 жыл бұрын

@@strategicwhat Awesome. Thank you so much! Teaching my ESL students business English. Will use this for the minute-taking lesson. Cheers! :)

@strategicwhat

5 жыл бұрын

Thank you for your feedback, Jillian. Super happy to learn the template has been useful to you. :-)

Good Template.

Really helpful

@strategicwhat

Жыл бұрын

Thank you!

Very cool!

@strategicwhat

Жыл бұрын

Thank you!

Thanks

Hey man Thanks

Really helpful. I appreciate your video 🤗🤗

@strategicwhat

4 жыл бұрын

Thanks a lot!

@thee-content-creator

4 жыл бұрын

@@strategicwhat you're welcome

Hi this is so helpful thank you. Can you please tell me what the spring lot is for?

@strategicwhat

4 жыл бұрын

The parking lot is used to "park" or put aside topics that weren't initially included in the agenda, so these new items don't take the focus away from your meeting. When you download the minutes pdf, you will get an email with a little more information about it. Also, I describe parking lots on episode 9 of my podcast. Here is the link rodrigocaetano.com/how-to-avoid-meeting-distractions/ I hope that helps. Cheers, R.

Thank you. Do you have a video with an example of someone saying something in a meeting and what you would write down? I work in costumer service and struggle with leaving short minutes. I tend to write way to much down which takes too much time according to the company.

This is how it's done. Short simple. I prefer not to do parking lots etc. I'm one of those time, consideration for others time, military, stay on topic, plan, action items, let's go home, back to work or grab a beer types lol

Superb

i love the template idea, was it created by you? its so simple every company should have it

Amazing video. Anyway, are signatures required in any cases?

@strategicwhat

6 жыл бұрын

Not necessarily, Faisal. I would only require signatures if you are creating meeting minutes for a legal document, for an audit, to document a formal negotiation, or something similar. Usually I just circulate the minutes (or an image taken using with my phone) and ask people to let me know if they want me to add/update anything. I always indicate a timeframe, such as "These are the minutes from our meeting today, please let me know by Friday if you would like me to add or update anything". Then, if they don't respond, I assume that they are OK with the content and I can circulate to an wider audience. Doing this way, you keep the ball rolling and you can always review the previous meeting minutes in the next upcoming meeting. Thanks for the question!

@faisalalmutairii

6 жыл бұрын

Strategic What?! Podcast Thank you so much for the information. By the way, your website is offline. I wanted to check cause I am starting my second company and to be honest this one video taught me so many things.

great!

@strategicwhat

Жыл бұрын

Thank you!

This is great, am I okay to share this with some of my clients?

@strategicwhat

4 жыл бұрын

Yes, absolutely, Scarlet. Please feel free to share it with anyone that may find it useful.

@scarlethellard9313

4 жыл бұрын

@@strategicwhat Thankyou :)

Hi Rodrigo, do you have a format like this for Onenote? Or any other digital format? Like Outlook or so

@strategicwhat

5 жыл бұрын

Hi Daniel, I've been thinking about creating a digital format. Give me a couple days and I'll get back to you. Thanks for your feedback!

@DanielFlores-os9fr

5 жыл бұрын

@@strategicwhat I just bought tab s3. Hope I can get the must of it and save paper as well. I also handle a laptop w/Outlook and Onenote I think with your technique something good can get together and work!

@strategicwhat

5 жыл бұрын

@@DanielFlores-os9fr Hi Daniel, just send me an email at podcast@strategicwhat.com and I can share with you some new template files.

Should you stamp the agendas and minutes or just stick to your letterheard?

@strategicwhat

5 жыл бұрын

Hi Faisal, sorry, not sure if I understand the question. The template is just a suggestion and you can definitely create something similar using your own customizations, letterhead, etc.

@faisalalmutairii

5 жыл бұрын

Strategic What?! Podcast i have my own letterhead, after handwriting the meeting on this template of yours i want to document it in printed form so should i use stamps or not? Because for some govermental documents processing it might be required. Thanks.

🇧🇷

That is wonderful I will share with my students. How can we download or get your template?

@strategicwhat

4 жыл бұрын

Thanks a lot for your feedback. There is a link available on the video description where you can use to download the templates. You can also download it directly from my website: rodrigocaetano.com/meeting-minutes-template/

@jenielynbuebos5860

3 жыл бұрын

How

@jagdeshkumer3431

2 жыл бұрын

Mper khass

Thank u for the free template

Format should be what?

WOW