Plan an ENTIRE Event on Notion (in 9 minutes)!
Download my event management Notion template here 👉🏻 www.jeffsu.org/plan-an-entire...
As a Product Marketing Manager, I’ve run hundreds of large-scale events at work but those usually involve spreadsheets with over 20 tabs!
In this video I share how to plan and organize smaller scale events (such as birthday parties) with ease using a simple Notion template 🎉
The template includes an overview page, action items table, timeline, invitees page, and comms page. The overview callout block allows brainstorming and sets the tone for the event. The action items table lists key milestones and progress, while the timeline page displays milestones in a visual format.
The invitees page keeps track of friends' status and +1s, and the comms page provides templates for invitation, confirmation, and reminder messages.
💡 Pro tips include sorting views by due date, including a Notion button for default action items, and assuming a 20% drop-off rate.
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TIMESTAMPS
00:00 Plan and Organize Events in Notion
00:35 Notion Template Structure
00:56 Event Overview
01:30 Action Items for Event Management
02:58 Event Timeline
04:11 Invitee List
05:07 Communication Plan
06:53 Cost Management
07:02 Advanced Event Planning Tips
07:31 Bonus Tip
RESOURCES I MENTION IN THE VIDEO
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Thomas Frank’s Ultimate Tasks tutorial - • The Best Way to Manage...
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👨🏻💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
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Пікірлер: 96
Who else had their invitations “get lost” in the mail? TIMESTAMPS 00:00 Plan and Organize Events in Notion 00:35 Notion Template Structure 00:56 Event Overview 01:30 Action Items for Event Management 02:58 Event Timeline 04:11 Invitee List 05:07 Communication Plan 06:53 Cost Management 07:02 Advanced Event Planning Tips 07:31 Bonus Tip
That transition “I’m sponsoring myself in this video” 😂
@JeffSu
Жыл бұрын
My biggest sponsor....is myself 😂
Thank you so much Jeff! Well explained and straight to the point, cheers 👍
@JeffSu
Жыл бұрын
Glad to hear it Josh! Do you plan events at work?
This guy knows EVERYTHING wtf!! killer vid bro
@JeffSu
Жыл бұрын
What can I say Sho, some people are just born different 😏
Nice! This is what i needed. Now I can track all my business events! Thanks Jeff 😀
@JeffSu
Жыл бұрын
Awesome! What kind of business events do you run?
I gave a thumbs up before watching the video. Jeff's videos are always super helpful!
@JeffSu
Жыл бұрын
Hahaha thanks Coco, hopefully you still watched it after liking it 😉
@BenYoung_NZ
Жыл бұрын
Same ! 🎉❤
@JeffSu
Жыл бұрын
@@BenYoung_NZ Thank you Ben!!!
I wish I lived in a country where people reliably RSVP to events. Here in Brazil if you schedule something in too much advance people double book. Not to mention that guests arrive at least an hour after the set time 😂
@JeffSu
Жыл бұрын
Dam really? That sucks haha 😂
@saraiitrecruiter7993
Жыл бұрын
same in Mexico, almost anyone uses their calendars for personal events 😅
Jeff, any chance you're also planning to make a video on planning larger corporate events?
@JeffSu
Жыл бұрын
I have a Skillshare course on it 😁
Thx for the template.🎉
@JeffSu
11 ай бұрын
You're very welcome!
Great video, Jeff! I can definitely see this event planning template being used to fit someone's goal planning whether work or personal :3
@JeffSu
Жыл бұрын
Will you be using anytime soon Andrea 😏
@Andrea_Dong
Жыл бұрын
Haha yes, in fact, I will! It's actually goal setting season at my company so I've had to spend some time thinking up my goals for the year 😆 haven't worked out a timeline yet but I'll be checking out your template!
@JeffSu
Жыл бұрын
@@Andrea_Dong Awesome! Let me know how it goes!
An impressive template indeed! I can think of many uses that will never happen since I never throw parties or hold functions, but I am certain to share it with others who actually do! Many thanks for sharing.
@JeffSu
Жыл бұрын
Who knows, you might have to organize a bachelor's party at some point!
@MatthewEaton
Жыл бұрын
@@JeffSuI am not the marrying type haha
@JeffSu
Жыл бұрын
@@MatthewEaton Oh I meant for a guy friend hahaha
@MatthewEaton
Жыл бұрын
@@JeffSu Oh, that requires having friends hahah! Nah, I try to stay away from those events. Not enough money in the world
You manage to turn something so complex and boring, into something super funny and interesting. Congratulations again! I'll keep that 80% rule about the guests showing up. Don't forget to send the other 460 985 invites (1 for each subscriber 😇).
@JeffSu
Жыл бұрын
Thanks Luís! With my subscribers I'm expecting a 99.9% show up rate though 😁
This is so good. Thanks Jeff!
@JeffSu
Жыл бұрын
You're welcome Mark! Loving your profile pic btw, was it created with MidJourney or Stable Diffusion?
@markdenney4938
Жыл бұрын
@@JeffSu just Lensa on an iPhone. Thank you.
@JeffSu
Жыл бұрын
@@markdenney4938 ah gotcha
Awesome video, very impressive and really usefull! 📝👌Thanks a lot!
@JeffSu
Жыл бұрын
You're very welcome Clelia 😁
HOW does this only have 14k views. THANK YOU SIR!
@JeffSu
9 ай бұрын
No idea 😭
I would have gone to your birthday and there's zero chance the invite would have been lost in the mail 💌 Another great video with really useful guidance. I host events at work too and this is very handy!
@JeffSu
Жыл бұрын
Hahaha thanks Nancy! Glad to hear it 😁
I always like your videos first, then watch it. bcz ik you will be cooking something great ‼
@JeffSu
Жыл бұрын
Did I deliver this time? 😅
@Icarsuss
Жыл бұрын
@@JeffSu ABSOLUTELY. YOU NEVER MISS.
@JeffSu
Жыл бұрын
@@Icarsuss Woohooooo 😁
He teaches us how to get a great job and plan entire events. Jeff is the natural party host!
@JeffSu
Жыл бұрын
I had to be after I received no invites of my own 😭
@cristobalcarames8146
Жыл бұрын
@@JeffSu, I'm even watching your videos and upgrading my cover letter right now. Your knowledge it's what most young people need. I would have invited you right away!
@JeffSu
Жыл бұрын
@@cristobalcarames8146 awesome! I’m coming up with a chat GPT for job search video next week!
@cristobalcarames8146
Жыл бұрын
@@JeffSu That tool could do wonders for personalized cover letters! Using it a lot as of late can wait for that one. I'm sure you would make it super interesting and resourceful!
@JeffSu
Жыл бұрын
@@cristobalcarames8146 Any prompting tips you want to share with me so I can steal them for my video? 😁
You are the best, Jeff Su 🙌 If I ever try Notion it will be because of you. I mean, honestly, Notion just does not look inviting at all (without the vid) 😅
@JeffSu
Жыл бұрын
Hahaha well let me know if you ever start using Notion!
Would've loved to see this used for a business event/conference
@JeffSu
2 ай бұрын
Gotcha Lizz
Hi Jeff! Just discovered your videos today which inspired me to start using Notion! I was wondering how you would create the "Add default milestones" button? I have repeating events with the same action items. Thank you!
@JeffSu
8 ай бұрын
Check out my latest Notion productivity video :)
Excellent video and thank you very much for sharing this incredible template! Can you also explain and share the excel template you use to organize large-scale events (Work)? 😇
@JeffSu
4 ай бұрын
You can search for "event management jeff su" on youtube
Jeff! Were you a project manager in your past life? This is a PM’s dream 💭. Also, I’m starting an art show this year and this basically planned the event out for me! Guess what?! You’re invited 📧😉
@JeffSu
Жыл бұрын
Woohooo glad to hear it Paige! And thanks for the invite, where and where? 😁
@PaigeOutLoud
Жыл бұрын
@@JeffSu Sweet home Alabama!
The Broken Dagger on my birthday? See you there! hahajk
@JeffSu
Жыл бұрын
Only if I receive an invite 😉
Great video! Out of curiosity any specific reason to have a separate page with the communications written as opposed to just writing them in the database card?
@JeffSu
Жыл бұрын
Yes! Because I can reference, copy + paste the previous waves into the new ones 😁
Hey, Jeff. Do you by any chance have an “inbox zero” video for the Apple Mail app? Or maybe I shouldn’t be using that app at all?
@JeffSu
Жыл бұрын
I don't really use the Apple Mail app unfortunately!
@whengrapespop5728
Жыл бұрын
@@JeffSu Alright, thanks for the reply! I’ve been using Outlook on my iPad, it was just kind of refreshing to use something new (to me) now that I’ve got a MacBook. I might try Gmail, since your video(s) on that was quite a helpful introduction to the concept.😊
@PaigeOutLoud
Жыл бұрын
Thanks for asking this! I had the same question
Hey Jeff! Quick question - Since the (Action) "Item Type" property is exclusive to your event planning template, how did you integrate it into your "All Tasks" DB? Additionally, wouldn't other specific use case template properties create clutter in your All Tasks DB?
@JeffSu
Жыл бұрын
That's actually an amazing question Ahnaf! So I do have an "Item Type" property now because I have so many events but no other "extra" properties so far. I try not to add new ones!
@enoughahnaf1
Жыл бұрын
@@JeffSu Thanks for your answer! Love ALL your stuff btw, I religiously watch all your videos. Someday I'd love to be a PM at Google haha! One more thing, did you make a video covering your "All Tasks" DB yet? I know you linked to Thomas Frank's video but I still wanted to see your version if possible
@JeffSu
Жыл бұрын
@@enoughahnaf1 Thanks for the kind words and best of luck in your journey! I basically use Thomas Frank's version and didn't make any other edits other than adding properties here and there haha
@enoughahnaf1
Жыл бұрын
@@JeffSu Sweet! Thanks again
What books would you recommend for a 15 year old to read?
@JeffSu
Жыл бұрын
I would recommend you read books you enjoy to build up a habit of reading 😁
Okay but let’s see you do it in Excel like a real man.
@JeffSu
Жыл бұрын
Challenge. Accepted.
Dude at this point I have an entire separate workspace in notion just for saved for later templates.. you KNOW more than half are from you 😂
@JeffSu
Жыл бұрын
You say it like it's a bad thing Gavin... 😏
@gavinscott-miller1553
Жыл бұрын
@@JeffSu bad? No. But I may have a problem lol
Hey, which browser are you using?
@JeffSu
Жыл бұрын
Right now Chrome 😁
@sven0409
Жыл бұрын
@@JeffSu Isn't chrome listed as significant power consumption when you click on the battery icon?
@JeffSu
Жыл бұрын
@@sven0409 yea but the pros outweigh the cons for me haha
Notion lacks the power of automation. how would you send e mails to suppose hundreds of people.
@JeffSu
Жыл бұрын
I would definitely use another tool to do that Dr. Gupta! Probably Mailchimp or something similar 😁
@DrPuneetGupta
Жыл бұрын
@@JeffSu airtable or click up Any experiences
@JeffSu
Жыл бұрын
@@DrPuneetGupta unfortunately not!