How To Use XERO | Accounting Software Tutorial for Small Business (Beginners Overview)
Тәжірибелік нұсқаулар және стиль
In this Xero tutorial for beginners, I guide you through how to get started and leverage Xero to manage your day-to-day accounting and business tasks. I walk you through Xero accounting software from the perspective of a small business owner (ME - not an accountant).
✅ Watch our updated Xero Tutorial for Beginners here:
• Xero Tutorial 2024 | L...
🛠️ My Top Recommended Tools for Small Business 🛠️
👉 stewartgauld.com/tools
Xero is a leading, user-friendly online accounting software designed for small business. Xero is a great option for small business owners that would like to streamline their business operations and transactions. Essentially, Xero takes the hard work out of daily accounting requirements.
Talk to your accountant about the best plan for your small business. You also have access to a 30-day free trial to see if Xero is the right option for your small business.
If you're interested in reading our full article on how to get started with Xero, you can do so here:
stewartgauld.com/how-to-use-x...
► In this Xero tutorial for beginners we cover the following:
0:00 Intro
01:40 What is Xero?
03:18 Business Settings
06:03 Connect Business Bank Accounts
08:25 Xero Dashboard
12:08 How To Reconcile Items
14:58 Business Options
15:42 Invoice
16:48 Bills
17:59 Accounting Options
19:47 Payroll Options
20:34 Project Options
21:08 Contact Options
21:38 Xero Apps
22:22 Xero Pricing
22:44 Outro
► Are you interested in joining our small business community?
Join us to receive actionable tips, tutorials and tools to grow your small business online (Subscribe to our email list here): mailchi.mp/71ac3fcdbfdf/stewa...
Let me know if you found this Xero tutorial helpful. Also, if you have any questions make sure to drop them down below.
Thanks for watching and enjoy!
#xero #accountingsoftware
Пікірлер: 242
Great video with clear explanation! Thank you!
@StewartGauld
2 жыл бұрын
Welcome!
Hi, Stewart! Great video, very detailed and clearly explained! Watching from the Philippines. Liked the video and subscribed already. 🥰
@StewartGauld
2 жыл бұрын
Welcome 🤗
I'm so thankful I am watching this vid🙏😭. All the way from South Africa 🇿🇦💃.My new client uses xero and I was so scared of using it, after this vid I'm definitely going to familiarize myself with xero. It looks very use friendly👌
@StewartGauld
2 жыл бұрын
Hey mate! Go for it. Extremely user friendly.
@mpilozimpizet8466
Жыл бұрын
Hey Tsepo please assist me im in Kzn South Africa
This is awesome! Thank you...Well done for the presentation and very clear to understand.
@StewartGauld
Жыл бұрын
Welcome mate!
Thank you, that's really well explained and informative.
@StewartGauld
6 ай бұрын
Glad you enjoyed it!
Attended a training on this software but I didn't understand now watching your video is more easy and xero is user friendly thank you
@StewartGauld
6 ай бұрын
You are welcome!
As someone who is from NZ I am proud and grateful for this video, unfortunately my school that I go to only teach us things that are needed to pass, so I am just blindly following instructions without even knowing what things mean, Thanks for the video
@StewartGauld
Жыл бұрын
Sorry to hear that! I'm glad you got some value from this video though!
@kidogenteensvibez
9 ай бұрын
I understand that feelings. I was in that same shoe sometime ago.
Thanks for the tips, Xero has been awesome for our businesses.
@StewartGauld
3 жыл бұрын
Hi Corey! It's great right. We moved from Google sheets to this a few years back!
Inspirational. Well presented. Thank you.
@StewartGauld
Жыл бұрын
Welcome 🤗
Thanks Stewart, dreading the move from paper to computer as hate the ruddy things! My diary and folder cant crash or be hacked either!😄😄Thanks for introduction, very useful thank you!
@StewartGauld
2 жыл бұрын
Very welcome!
Thank you. This was clear and fruitful
@StewartGauld
5 ай бұрын
I'm glad!
great overview! Thank you!
@StewartGauld
2 жыл бұрын
Cheers!
Hi Stewart, detailed learning, thank you so much. Watch from start to finish.🤗
@StewartGauld
2 жыл бұрын
Welcome! 🤗
Fantastic video. I didn’t know this software and in 23mins I learned a lot. Thank you 😊🥳👏👏
@StewartGauld
3 ай бұрын
Glad it was helpful!
Hi Stewart, thanks for this very informative video! 😊
@StewartGauld
Жыл бұрын
Glad it was helpful!
Awesome once again Stewart.
@StewartGauld
3 жыл бұрын
Thanks for that Stuart! Catch up soon!
wow! thank you so much, it was really informative ❤
@StewartGauld
Жыл бұрын
I'm gald!
Hi stewart. Lovely video and very educational. Well explained.....
@StewartGauld
2 жыл бұрын
Thanks 😊 glad you got value
Thanks for the great overview of XERO
@StewartGauld
4 ай бұрын
Glad it was helpful!
Great vid, great deals taking place with that field recently
@StewartGauld
3 жыл бұрын
Good stuff! Glad I could help!
thank you for the detailed tutorial Stewart
@StewartGauld
2 жыл бұрын
Welcome!
Thankyou. Very clear!
@StewartGauld
3 жыл бұрын
Glad it was helpful!
You have given an excellent explanation. I understand Xero accounting software now. I find it very suitable for a small business.
@StewartGauld
9 ай бұрын
Glad it was helpful!
Thank you so much for a very nice video, i learned a lot!
@StewartGauld
3 ай бұрын
Welcome!
Thank you for the video. Good clear explanation.
@StewartGauld
Жыл бұрын
Welcome!
Thanks so much for good info. 🙂 i have just finished my degree 😎 getting info. About the accounting softwares before applying jobs. 😇 this video is awesome.
@StewartGauld
3 жыл бұрын
Glad it was helpful! All the best!
this i great!! thank you.
@StewartGauld
9 күн бұрын
You're very welcome!
Really helpful- thank you
@StewartGauld
2 жыл бұрын
Hi Wendy, You are very welcome.
Amazing. You are a fantastic tutor. God bless you.
@StewartGauld
3 ай бұрын
Welcome!
Thank you, we used this for how to navigate xero in my accounting class lol
@StewartGauld
5 ай бұрын
Haha all the best!
Very well explained Well done
@StewartGauld
6 ай бұрын
Glad it was helpful!
Very helpful. Thank you
@StewartGauld
2 жыл бұрын
Glad it was helpful!
Amazing video thank you so much❤
@StewartGauld
5 ай бұрын
Welcome 🤗
Great stuff. thankyou so much
@StewartGauld
2 жыл бұрын
No problem!
I am an accountant but I learn a lot from you thanks
@StewartGauld
Жыл бұрын
Glad to hear that!
Thank You - good start point
@StewartGauld
Жыл бұрын
Thanks Michael
Thanks for the video. I learned a lot.
@StewartGauld
Жыл бұрын
Welcome 😊
Great explanation
@StewartGauld
6 ай бұрын
Glad you liked it
thanks!!! very helpful :)
@StewartGauld
Жыл бұрын
Welcome Sara!
Crystal clear , thank you so much.
@StewartGauld
2 жыл бұрын
Glad it was helpful!
Nice video, thanks for taking the time. Just wondering whether at 13:13, (bank reco) it was an expense incurred of 4500 rather than a sales receipt in the bank.
@StewartGauld
2 жыл бұрын
Hey John, Yes you are correct!
Good overview. Thank you
@StewartGauld
Жыл бұрын
Thanks mate
Thank you u made it so easy to understand ❤
@StewartGauld
Жыл бұрын
Welcome 🤗
big thanks, sir!
@StewartGauld
Жыл бұрын
Welcome!
Interesting . Thanks you
@StewartGauld
8 ай бұрын
Welcome 🤗
Thanks mate helped alot
@StewartGauld
2 жыл бұрын
Glad it helped
Your explanation is so nice. Only a small mistake you did. Instead of a Spent (Dr) you thought it as Receipt (Cr). Apart from this you are exceptionally presented. Here in India majority of the Small and Medium businesses will use Tally accounting software. Lots of Love from India. ❤
@StewartGauld
Жыл бұрын
Thanks! I appreciate that! Thanks!
Thanks Stewart!
@StewartGauld
Жыл бұрын
You're welcome!
THANKS USEFUL
@StewartGauld
2 жыл бұрын
Glad it helped!
Good Explanations 👍
@StewartGauld
Жыл бұрын
Thanks mate!
Excellent
@StewartGauld
3 ай бұрын
Thank you! Cheers!
Thank you so much
@StewartGauld
6 ай бұрын
Welcome!
I just got an interview call and the company i have applied requires me to understand the use of xero. Andd omg, just reach out this video and iam like i already understand the basis of this sofware. Beside this software is a user friendly, your explanation is really go through my understanding and make me easy to see all the basic function of xero. Thanks man, you are really helping me.
@StewartGauld
Жыл бұрын
You got this!
Thanks for video
@StewartGauld
2 жыл бұрын
Welcome!
Hi Stewart, hank you so much for this video it was really helpful. I have just opened a new business of servicing cars and wanna use xero software. Looking forward to many tutorial videos. Do you have the one that shows how to raise journals?
@StewartGauld
3 жыл бұрын
Hi Sophie, All the best with your new venture. No I do not sorry. We are looking at bring out more updated tutorials covering each section of Xero shortly!
Thanks so much for your time and help, great information.
@StewartGauld
2 жыл бұрын
Welcome!
Thanks Stewart, I agree Xero is awesome, very intuitive Hope you are doing well Zanet
@StewartGauld
3 жыл бұрын
Hi Zane! It's fantastic, been a game changer for us. Thank you too mate!
Hi Mr. Steward Gauls the video was good and well understood. Is it possible to have have multiple companies with different type of business?
@StewartGauld
2 жыл бұрын
Yes you can multiple accounts in Xero.
Very Good 👍
@StewartGauld
2 жыл бұрын
Thank you! Cheers!
thanks for the awesome videos you make! i want to ask you, what app in your oppinion is more friendly for bookkeeping for an llc ? xero , wave, or quikbooks ?
@StewartGauld
Жыл бұрын
Hey mate, We prefer and have had more experience with Xero. However, I do love how wave makes accounting easy for small businesses too.
Very well explained, thank you
@StewartGauld
3 жыл бұрын
Glad it was helpful!
Hi Stuart, Did you add a payment to an income account in that reconciliation demo?
@StewartGauld
2 жыл бұрын
Hey Pamela, I'll have to double check. Updated tutorial coming soon.
hello Stuart in creating an invoices do I need to input all the information needed such as the date of invoice, amount,particulars and so forth , thanks ?
@StewartGauld
2 жыл бұрын
Hey mate, In the invoice not all the information is required. Just what is relevant.
Nice Video indeed.
@StewartGauld
Жыл бұрын
Thank you very much!
thank you so much
@StewartGauld
Жыл бұрын
Welcome! 🙌
Thanks, great video. I wish the exploration was a bit slower, as I found it hard to follow.
@StewartGauld
3 жыл бұрын
Hi mate, glad to hear. Thanks for your feedback ☺️
Thanks this was a great video. Hoping you can help, I have opened a new Xero account how do I transfer a previous organisation from my old account with all the data still in tact? Thanks in advance.
@StewartGauld
2 жыл бұрын
Hey Kylie, You will need to get in touch with Xero for support with that.
Great way to explain, can you do one on G.S.T :)
@StewartGauld
3 жыл бұрын
Thanks for that! Will look into it. Cheers!
my teacher Bernie used your video for class today
@StewartGauld
11 ай бұрын
Awesome to hear! Thanks
Nice Video, Sir, please would it be possible to have the same video and explanation for Dashboard, Business, Accounting, Payroll projects, all the features like the way you are doing here. Thanks
@StewartGauld
10 ай бұрын
I will create one soon!
Hi Stuart, looking at purchasing the software for my startup business. Just one question if I set my salary at 20k but decide the out goings were too high. How would I reduce my salary for that month when doing payroll? Thanks in advance
@StewartGauld
3 жыл бұрын
Hi Daniel, You can simply edit and adjust each element within your reports. We are putting together a more advanced walkthrough when it comes to amending reports and reconciliations. We have added this question to our notes. This should be released in a few weeks. Cheers!
@danielbascombe4790
3 жыл бұрын
@@StewartGauld thank you very much Stuart will hit the subscribe button 👍
@danielbascombe4790
3 жыл бұрын
@@StewartGauld Hi Stuart sorry to be pain, so let's say this month i want to pay my self $500 would i just have the change the salary to $6,000?
Great filming quality !! What did you use to film it ??
@StewartGauld
2 жыл бұрын
Thanks! Filmora wondershare 9
@Bernadette888
2 жыл бұрын
@@StewartGauld Thank You but what camera ?
Great
@StewartGauld
10 ай бұрын
Thanks ☺️
Hello Stewart Gauld, the video was good, and like it. Could you please let me know how to access all companies in a single Xero account. I have 12 Companies and how can I manage it daily basis.... Urgent and waiting for your reply......
@StewartGauld
3 жыл бұрын
Hi mate you can connect all your companies to one Xero account so you can access them all. Simply click your business name on the left and 'Add a new organisation' to connect all your other businesses.
Really helpful ❤❤❤❤
@StewartGauld
3 жыл бұрын
Glad it was helpful!
Am looking at applying for a bookkeeping PT job that's asked for Xero. Is it possible to teach myself in a short time lol going to wing it. Did use pulsar accounts over 30years ago! This looks more user friendly
@StewartGauld
2 жыл бұрын
Hey mate, There is a small learning curve. I suggest signing up and practicing with the test company account you can access.
Hey Hi Gauld hope you are doing gud.. i need help on Posting or invoice k-off (paid invoice from customer) specially Bulk upload process in Xero ..
@StewartGauld
3 жыл бұрын
Hi mate! I will keep this in mind for a more in-depth tutorial. Cheers!
Does it send invoices automatically via email for subscriptions?
@StewartGauld
3 жыл бұрын
Hi mate, Yes you can set this up to automate invoices for reoccurring work.
Great video. Do you have a video how to transfer our data from 2023 Quickbooks to Xero? I’m sure a lot of us want to close out Quickbooks due to how expensive it is to use. Thx
@StewartGauld
7 ай бұрын
I do not! Good question though. I will look into this.
@marketbuy
6 ай бұрын
@@StewartGauldCan you please create a new video on how to transfer data from QB desktop to Xero? I would love to start creating my 2024 entry journal. Also, is there a coupon code for new signups? 🙏
Should tax deductions that doesn’t come out of any business account as an expense be recorded, and if so, how? For example, I claim a portion of my personal phone bill as an expense on my taxes for business use, as well as a daily DOT per diem deduction for being away from home.
@StewartGauld
3 жыл бұрын
Hi mate! This is something you will need advice on from your accountant. Cheers!
@muhammadluqman6113
3 жыл бұрын
Exampted
What if we used our business account for personal transactions and our personal bank for business transactions? Do we have to manually adjust those transactions?
@StewartGauld
4 ай бұрын
Hey! You can just label those drawings.
How can I delete a bill that I have already marked paid? And How do I change the amount for payment once the bill is already approved and in AWAITING status? for instance I have put 50 but I have to pay 75
@StewartGauld
3 жыл бұрын
Hey mate thanks for the question, we are going to release a more detailed tutorial based on everyones questions.
Thank you for this lesson, so i want to ask? if I am a bookkeeper for a small business, does the business owner have to be the one to buy the licence for Xero? and add me as a user? or can I set up my own account but manage the operations of the business? Also, if the business already has management software that assists the business in debit orders, collections, and marketing can we use Xero as the accounting software for the business?
@StewartGauld
6 ай бұрын
Hey! You can go into a partnership with Xero and manage multiple accounts through your accounting dashboard. Yes, you sure can. Xero integrates with many external apps and tools.
Hi i know zero streams your expenditure from your bank account but does it stream your incomings too please?
@StewartGauld
2 жыл бұрын
Hey mate, Yes debit and credit. You can reconcile both income and expenditure.
In regards to bank account reconciliation, let’s say I pump gas 7x monthly. Can this software lump all 7 gas expenses as ONE monthly entry vs 7 different entries? Thx
@StewartGauld
7 ай бұрын
It will be 7 individually for reconciliation.
How can we create a cash in hand account or petty cash account in Xero and under which head
@StewartGauld
8 ай бұрын
I'll have to look into this.
Hi the plan are you giving us a tutorial on?? What plan is this ? Because the cheaper version 1&2 doesn’'t have this configuration that you are teaching us.
@StewartGauld
2 ай бұрын
Hey! This is an older version using the basic plan. We will be updating this soon
@vickyeastwood9368
2 ай бұрын
@@StewartGauld thanks Stewart
I'm about to get started as an amazon seller and I just want an easy way to keep track of cost of goods vs total sales. I don't have a business account yet, can I use my personal bank account with this software?
@StewartGauld
2 жыл бұрын
Hey Travis, You can but I would advise against that. At least get a seperate account to set up with Xero. This will make your life a lot easier when it come to sorting out your taxes.
Hi Stuart, would this be possible to have a private call/conference regarding this software, so I can initiate it in my all small business companies. I manage about 10 small companies?
@StewartGauld
2 жыл бұрын
Hey Maja, I suggest engaging with an accountant that is familiar with the software.
Hii Stewart. I want day book. How can we get day wise transactions in Xero?
@StewartGauld
2 жыл бұрын
Hey mate, I will have to look into this.
@ramanjaneyarajumudunuri6745
2 жыл бұрын
Yeah please give that option info ASAP
Im having trouble manually entering bank statements into xero. My bank statement comes with date, paeyer/payee, debit, credit and balance. How on earth do i manually enter this into Xero?
@StewartGauld
6 ай бұрын
Hey mate, You can upload manually if you like. Is Xero connect to you back too?
Thanks sterwart, I've looking about it I'm planning to applying a bookkeeper. But I don't have knowledge about xero. Can you also make a video about the quickbook.
@StewartGauld
Жыл бұрын
Yes, absolutely. I will look into this.
@i-temedia1212
Жыл бұрын
@@StewartGauld Thank you
I have received a GST refund from purchases made and i can see that amount in my bank statement, how do i record properly.
@StewartGauld
2 жыл бұрын
Hey Ida, You will need to talk to your account about this. Cheers,
first of all, nice and informative video so can you help me to learn about xero software. because I am from Thailand so I need the jobs.
@StewartGauld
11 ай бұрын
I’m glad 🙂
why would you enter a sales account for money spent ?
@StewartGauld
14 күн бұрын
You wouldn't! I must have selected the wrong account.
I added my bank account but it would let me enter a big date range. Would only upload from beginning of the month. I need to upload my bank account details since last July 😢
@StewartGauld
Жыл бұрын
Hey Tina, You should be able too.
@tjtinaj83
Жыл бұрын
@@StewartGauld no it won’t let me at all. I’ll have another look today as I think there is something it says. But yes it won’t load.
❤
@StewartGauld
10 ай бұрын
Thanks!
Hi. I am iranian and I am studying accounting in London .Can you help me more about this software😊🙃🙃
@StewartGauld
Жыл бұрын
What do you need help with mate?
What are the functions of Dashboard, Business, Accounting?
I am from India, will can work from home? After learn Xero
@StewartGauld
2 жыл бұрын
Hey mate, Sorry?