EASILY Make an Automated Data Entry Form in Excel

Make an automated data entry form in Excel.
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In this tutorial you'll learn how to make an automated data entry form in Excel where you can add values, checkboxes, dropdowns, and even popups depending on your answer. Once a user clicks submit, the data automatically gets collected in a separate worksheet with a database. First we'll go over how to format the Excel file to look like a form, then we'll go over how to create the results sheet, followed by how to automate the whole process, and finally how to protect the Excel sheet so other users don't break it.
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Chapters:
0:00​ -​ Format Data Entry Form
5:42​ - Store Submitted Results
8:18​ - Automate Data Entry Form
12:44​ - Protect the Form

Пікірлер: 165

  • @KenjiExplains
    @KenjiExplainsАй бұрын

    🔥 Take our VBA & Macros Course: www.careerprinciples.com/courses/vba-macros-for-business-automation

  • @stevejn1444
    @stevejn14442 күн бұрын

    great presentation - easy to follow and helpful!

  • @amcytechresource9607
    @amcytechresource960727 күн бұрын

    This is my first time watching your video and i found you do amazing while watching. Clear, direct, detailed and concised.

  • @Dr-Luvaz25
    @Dr-Luvaz25Ай бұрын

    Thank you Kenji I enjoyed this video as I was working with you , You're the best keep up the good work. all the way from South Africa

  • @wrickeynelson9689
    @wrickeynelson9689Ай бұрын

    Thanks Kenji, you make my work life easier with this. Well explained and have change a lot of my data entry .

  • @shermilabdul1
    @shermilabdul12 күн бұрын

    Thanks, you are a lifesaver !!

  • @Chrisdb851
    @Chrisdb851Ай бұрын

    Thank you for simplifying this process

  • @John-sl8cs
    @John-sl8cs20 күн бұрын

    Kenji - you are a genius. Thank you!!!!

  • @geovannyolivero6241
    @geovannyolivero6241Ай бұрын

    Kenji, just to let you know that You are the Best. Outstanding video

  • @KenjiExplains

    @KenjiExplains

    Ай бұрын

    Thanks so much 😁

  • @donaldmacdonald4901
    @donaldmacdonald4901Ай бұрын

    Thanks Kenji much appreciated as always

  • @swapnilshingwekar7359
    @swapnilshingwekar7359Ай бұрын

    Your post are very simple and concise to understand

  • @AZ4ZEL666
    @AZ4ZEL6668 күн бұрын

    THANK YOU Its easy to understand with your good explanation

  • @droidfan
    @droidfanАй бұрын

    The automation section was great! I never would have thought about that! Thank you!

  • @usamashakeel2833

    @usamashakeel2833

    Ай бұрын

    This is good when you have 15 or less questions What about if you have 350 questions data entery of 500 respondents 😅. Sadly, i wish my professor use Google form.

  • @norizaamin9028
    @norizaamin902816 күн бұрын

    Thank you sir. Your instructions are very easy to follow. I was able to automate my library book stocks. I currently in planning of using excel to automate a library lending system.

  • @iamLorenzoChatmon
    @iamLorenzoChatmon22 күн бұрын

    This was a very useful video. Thank you for creating it.

  • @vaaileen227
    @vaaileen2272 күн бұрын

    thank you for this tutorial.

  • @isdfkjhgd11
    @isdfkjhgd11Ай бұрын

    This is so helpful!!! thank you so much for uploading this!!! subscribed! 🙏

  • @erikguzik8204
    @erikguzik820419 күн бұрын

    nice video. Couple things you should change, in the protection tab, don't allow selection of protected cells, this way the cursor stays only in the cells the are unprotected, so it works more like a user form where you can't select the titles. you also need to unprotect the refers to cell for the Option buttons. The option buttons are trying to change a value in a protected cells. this is why you get the error message.

  • @ActiveLearningforAll
    @ActiveLearningforAll2 күн бұрын

    Interesting lession. Thanks

  • @abdulrahman-qg3sh
    @abdulrahman-qg3shАй бұрын

    Sir please make such kind of videos on Power BI But you are making excellent videos on excek ❤❤

  • @jeffreyguevarra3000
    @jeffreyguevarra300025 күн бұрын

    Very helpful and easy to follow. Kudos!

  • @carlospulidofalcon5656
    @carlospulidofalcon5656Ай бұрын

    'm literally watching you while having lunch. Thanks for the entertainment/learning video.

  • @KenjiExplains

    @KenjiExplains

    Ай бұрын

    Nice! Hope lunch is a good one haha

  • @abdullahadam6187
    @abdullahadam6187Ай бұрын

    Easy to understand, thank you ❤

  • @royalsolutions7684
    @royalsolutions768426 күн бұрын

    Thanks a lot for this amazing tutorial. Never knew Excel was so powerful .

  • @KenjiExplains

    @KenjiExplains

    25 күн бұрын

    Glad it was helpful!

  • @brandon.T1531
    @brandon.T153113 күн бұрын

    Thank you for the video! I would like to suggest a slight alteration to the process. 8:05 - You could omit the need to transpose (and by proxy, the "Raw" sheet) by moving the refence cells (C21:D30) to the top of the Data tab as a single row instead of as a column on the input sheet. Then, you could paste directly to a table on the same page using your process.

  • @lalchhanhima_DarkHeart

    @lalchhanhima_DarkHeart

    8 күн бұрын

    Yup, ikr?

  • @SergMarAlamo
    @SergMarAlamoАй бұрын

    excelent explanation, thanks Kenji

  • @ajayshivpuje3797
    @ajayshivpuje3797Ай бұрын

    Sir your videos are very useful. Please make videos on Power bi

  • @kevf2720
    @kevf27209 күн бұрын

    Very informative. I have a few ideas for work that I will try this with.

  • @Luciano_mp
    @Luciano_mpАй бұрын

    Very good, useful! Thank you.

  • @christiangarcia3795
    @christiangarcia3795Ай бұрын

    Great video. I wonder if the submitted data could feed a dinamic table as well.

  • @motivateme3244
    @motivateme324411 күн бұрын

    guy you did so well, i love the video it's understandable

  • @drumswithmatt
    @drumswithmattАй бұрын

    Thank you for this excellent video

  • @user-ol2yh6ob6j
    @user-ol2yh6ob6jАй бұрын

    Great video, you make learning looks easy.

  • @power-reconcile
    @power-reconcile26 күн бұрын

    Well explained and thanks for sharing!

  • @olamikekanishola6410
    @olamikekanishola64102 күн бұрын

    what a fantastic presentation. Thank you

  • @heshamabuzaid4293
    @heshamabuzaid429316 күн бұрын

    Thanks you so much, it was really clear and valuable.

  • @kasm.pasaulan9672
    @kasm.pasaulan9672Ай бұрын

    Thanks Kenji for this work. I would like to know if I can do the same macro for "update" as "submit" to update the data.

  • @nishanth4323
    @nishanth4323Ай бұрын

    👏🏻👏🏻👏🏻 wow awesome explanation and good very easy to understand for new Learner's

  • @worldwiderich93007
    @worldwiderich9300710 күн бұрын

    Thank you Kenji... It is very good Video. Its save lots of Time.

  • @putrakamangpu5033
    @putrakamangpu503322 күн бұрын

    Thank you, I have a lot to learn here..

  • @maher_alzoubi
    @maher_alzoubi27 күн бұрын

    thank you so much for everything 🙂

  • @Rocky-md7ib
    @Rocky-md7ib19 сағат бұрын

    Nice interpretation

  • @marwanattya8067
    @marwanattya8067Ай бұрын

    Simple and great 👍

  • @SandeepSharma-md2ex
    @SandeepSharma-md2exАй бұрын

    Amazing way of teaching

  • @KenjiExplains

    @KenjiExplains

    Ай бұрын

    Thank you for your comment :)

  • @dany-hermannkouassi8987
    @dany-hermannkouassi8987Ай бұрын

    Great! We always learn something new with you. But here is an other way to generate a form more easily by creating the data array first then select a cell in the array and in the search console, Search for the function "form ". Excel will show a you a form based on the informations in the first row. However this video allows us to learn more functions. My methode is for lazy persons 😂.

  • @andrea_weekenduae6058
    @andrea_weekenduae6058Ай бұрын

    Nice video! Is there a way to have a message if some fields have already been inputted previously to not create a duplicate?

  • @ianrobertson5128
    @ianrobertson5128Ай бұрын

    Great Video. Ensure the cell link for the two radio buttons is unlocked before you lock the sheet. It should work after that.

  • @sabeelahmed1157

    @sabeelahmed1157

    Ай бұрын

    Even I had the same thought

  • @amcytechresource9607

    @amcytechresource9607

    23 күн бұрын

    very well noted

  • @ancc1969
    @ancc196910 күн бұрын

    Hi Kenji, thank you for all your excel tutorials. Can I trouble you to consider showing your viewers how to do a dashboard that tracks monthly dividends?

  • @FRANELC-ss8sz
    @FRANELC-ss8szАй бұрын

    SUPER BROO NOW I DONE THIS AUTOMATION WORKS REALLY GOOD THAN U 😍😍

  • @jayvinbonajos3855
    @jayvinbonajos3855Ай бұрын

    Hi Kenji, I'm always watching your videos! Thank you for this tutorial. By the way, could I request an inventory management system in Excel? It will be used for a hotel and casino business. Thanks!

  • @twiitedululeninakweenda9839
    @twiitedululeninakweenda98394 сағат бұрын

    Thank you Kenji for a wonderful tutorial. Just a quick question under Dietary Restrictions: When I inserted the Formula in case the Answer is a "Yes", if one opts for a "No", then it also indicates a "False" just below it. How do I correct that please?

  • @i-jamesazubuike9208
    @i-jamesazubuike920818 күн бұрын

    Very great and inspiring! Thànk a lot❤

  • @PsycheKane
    @PsycheKane24 күн бұрын

    Hi Kenji thanks for the video. I wanted to add that a solution to correcting the form buttons is by right clicking and going to format control, you will see an option tab for protection. Once you uncheck the "locked" option, it will allow the user to select the button even when the sheet is in a protected state.

  • @Linda-jo8ys

    @Linda-jo8ys

    21 күн бұрын

    Mine doesn't work

  • @PreachKreachh
    @PreachKreachhАй бұрын

    Brill Vid, learnt a lot

  • @einoconsult5563
    @einoconsult5563Ай бұрын

    Great content, can we do the same with Office Script

  • @leonidhammer4897
    @leonidhammer48972 күн бұрын

    thats fire! thanks!

  • @rafayhussain4171
    @rafayhussain4171Ай бұрын

    I am doing acca now on what skills I need to build my career previously I had Excel knowledge

  • @yichamroeun3948
    @yichamroeun394810 күн бұрын

    Very nice and useful.

  • @mghargrave2863
    @mghargrave286319 күн бұрын

    When hiding information that is off the end of the intended user work area it's generally more secure and less prone to data corruption to hide the rows and columns rather than match the colour.

  • @rawconcept

    @rawconcept

    11 күн бұрын

    yeah right, but as long as the sheet is protected with the cells locked, making only your intended work area active, then your data remains intact...

  • @mestosabinov08301
    @mestosabinov0830115 күн бұрын

    perfect video I have a question in the "form" you have the item "Staff ID" how is it possible to make the "Staff ID" value so that I don't have to enter it manually, but it would always be new with a new record example: first staff value 1 second staff value 2 etc... something like n+1 always on a new record

  • @camlex6310
    @camlex6310Ай бұрын

    Wow really great!!

  • @desilvakts2071
    @desilvakts2071Ай бұрын

    Hi Kenji, in the macro where the data gets copied while the previous data move down, instead of this how can i do it so that new data gets added to the immediate row and continue to add to the rows below.

  • @katgrey6239
    @katgrey62395 күн бұрын

    Very interesting 👌

  • @Angelicaaaaaaaa1_
    @Angelicaaaaaaaa1_Ай бұрын

    Hi, great step by step explanation. However, as I tried to run the macro program in my excel (MacBook) it says "The macro may not be available in this workbook or all macros may be disabled". I tried to save in xls format.

  • @savezabbasi9733
    @savezabbasi9733Ай бұрын

    Awesome 🤩

  • @franciscoeiras3711
    @franciscoeiras3711Ай бұрын

    You only need to unprotect the cell where you link the option buttons, in this case E27. After you do that it will work

  • @optimistjourney2024
    @optimistjourney202417 күн бұрын

    Thanks

  • @drumswithmatt
    @drumswithmattАй бұрын

    Sir could please make a video for school payments automation per student?

  • @Esgala2024
    @Esgala202418 күн бұрын

    what if i want to change the look of the responses page of the excel sheet? i want it to look like a decently looking document that i can print that has headers and footers and a company logo for example. Can i specify what cell is it going to insert the data inputted from the form?

  • @shweta-bisht
    @shweta-bishtАй бұрын

    Loved it 💕💕💕💕

  • @KenjiExplains

    @KenjiExplains

    Ай бұрын

    Thank you!

  • @miksosnowy1038
    @miksosnowy103811 күн бұрын

    interesting video. just why to format 1mln rows for such small form?

  • @davidchow923
    @davidchow92325 күн бұрын

    Hi Kenji, why the second time that I type a serise of data, it can follow the previous one and will not be replaced? Please let me know. Thanks.

  • @pizmen24
    @pizmen24Ай бұрын

    how will we send out the form? without the data and other sheets. I think it is not possible. but nice learning vid

  • @paulabrink1532
    @paulabrink153222 күн бұрын

    Hey Kenji, Great video! Got lots of answers here. Do you have any ideas on this: We have trainers that need to tell us where in the world they will be training. From date - To date, Country, and Time Zone. I will want to plot that on Excel. I think this form idea of yours is going to be great - so my question: How can I use the 2 dates - from and to - to populate themselves in a grid so that we can see all the dates in between as well??

  • @jaywindross6693
    @jaywindross669327 күн бұрын

    Thanks Kenji, great video to follow! How would we stop the 2 other tabs (Data and Raw) from being viewable as there could be sensible information on there?

  • @Linda-jo8ys

    @Linda-jo8ys

    21 күн бұрын

    Hide the sheets. Right lick on each sheet(Data and Raw) , you will see the option to Hide. To unhide them, right click on the Form or any unhidden sheet: it will show you all hidden sheets and you will be able to unhide them from there

  • @erick.terrestrial
    @erick.terrestrialАй бұрын

    You have to go to format settings on the checkboxes and unlocks them, and enable auto filters when you protect the sheet

  • @investorritel5298
    @investorritel52987 күн бұрын

    Sir, please make about stock market❤❤

  • @williamwedding5317
    @williamwedding531726 күн бұрын

    Thanks!

  • @KenjiExplains

    @KenjiExplains

    25 күн бұрын

    Thank you for your support!

  • @muhammad__nouri
    @muhammad__nouriАй бұрын

    Great

  • @shafiqulsymon5482
    @shafiqulsymon5482Ай бұрын

    Hello , If I want to edit my previous entry after clicking the submit button, how can I do it?

  • @pradeeppadeliya
    @pradeeppadeliyaАй бұрын

    when click on evening check box it is showing true and false but in your videos it is showing as 2,1 numbers ... also tell me how to check evening and morning at a time when i am checking another box it is not auto uncheck..... i am unchecking it manually... Please tell me how should i correct it...

  • @user-ly3ox7rc1d
    @user-ly3ox7rc1dАй бұрын

    Hi kenij sir, i'm rimon from bangladesh and learn excel video to your channel,You are very interisting now i want to your help. i want an best data analyst please suggest your opinion

  • @aboapid
    @aboapid17 күн бұрын

    Is there a way to choose cells shift up ؟

  • @user-uf1yn4wg9d
    @user-uf1yn4wg9d11 күн бұрын

    thanks for that but how can i refound it after that

  • @entrustedhub
    @entrustedhubАй бұрын

    What causes my micro to shake, sometimes freeze until I switch off my computer? Thank you

  • @kushangshah-be7hn
    @kushangshah-be7hn18 күн бұрын

    can i do all this on website excel? I don't have inbuilt application.

  • @jeffgeneo
    @jeffgeneoАй бұрын

    Can you run this in excel web?

  • @AliAlnaser-su5hl
    @AliAlnaser-su5hl27 күн бұрын

    Great work and well explained I have one question though..how can we intigrate a condition on the submit button so that they cannot click on it unless they complete the whole entries or at least the essential ones which we specify in advance?

  • @user-er3du2co2c

    @user-er3du2co2c

    24 күн бұрын

    You could but you would have to edit the macro, and essentially write the VBA code to it. I think in this tutorial he was steering away from showing any VBA code that might scare a lot of people off. However, if you wanted to edit the VBA, you could add a simple IF statement that would exit the sub immediately if not all fields were filled in. It would look something like this: If ThisWorkbook.Worksheets(Form).Cells(4, "C") = "" Then Exit Sub If ThisWorkbook.Worksheets(Form).Cells(6, "C") = "" Then Exit Sub These would be put at the very top of the subroutine and be repeated for each cell. Basically this just checks the cell and if it equals "" which is two double quotes which means empty, then it exits the subroutine without doing any of the other steps. Notice I used the name "Form" for the sheet because that is what the video creator named his worksheet, and You can see that you list the row before the column, and normally Column is a number and "C" would be 3, but you can also place the letter in quotes and I did that so you could easily see that the row comes first separated by a comma and a space then the column. it could also look like this: If ThisWorkbook.Worksheets(Form).Cells(4, 3) = "" Then Exit Sub If ThisWorkbook.Worksheets(Form).Cells(6, 3) = "" Then Exit Sub Simply add this for each cell you want to make sure has info and viola! done If you wanted to go a tiny bit further and let the user know they have to fill out all fields, then you could change those lines to this: If ThisWorkbook.Worksheets(Form).Cells(4, "C") = "" Then GoTo MessageUser: If ThisWorkbook.Worksheets(Form).Cells(6, "C") = "" Then GoTo MessageUser: And then at the very bottom of the subroutine put this: Exit Sub MessageUser: MsgBox("All fields must be completed.") Exit Sub

  • @danielsomera9396
    @danielsomera939621 күн бұрын

    Can this work in iPads?

  • @JustinHorrocks-vh3em
    @JustinHorrocks-vh3em17 күн бұрын

    I added a date field to track date of entry and it's not reflecting correctly in the Data Tab. Any guidance?

  • @theborgv
    @theborgvАй бұрын

    How can i make the RAW data sorted automatically?

  • @fssacko
    @fssackoАй бұрын

    Great thank you lot Mr Kenji

  • @techcorner2024
    @techcorner2024Ай бұрын

    Hello, I have a problem. After submiting the form for the 4th time, I got an error report and I couldn't deburg it. Please advice on what to do.

  • @user-uz1ho2xh4n
    @user-uz1ho2xh4n19 күн бұрын

    You are my love Kenji

  • @milanmmng
    @milanmmng17 күн бұрын

    Bravo

  • @garmrdmr
    @garmrdmr20 күн бұрын

    Not sure if anyone answered - but to protect the check boxes: i grouped them then selected the group and dbl clicked Format shape window comes up on the right of the page. select the third set of settings - select the "locked" option finally protect the sheet as Kenji did. now the options can be selected /changed but they cannot be select for editing

  • @henrychow8849
    @henrychow8849Ай бұрын

    The reason the Option radial buttons don't work, is because the cells that are linked to the radial buttons are also locked. By default, VBA and Form Controls can't change values (and formulas) of protected cells, although this can be overwritten if you protect a workbook or worksheet using VBA. In this case, a simple solution without manual VBA coding is to make sure that the the referenced cell-link is unprotected. You can do that by either directly editing the properties of the cell, or better still, use cell styles.

  • @dany-hermannkouassi8987

    @dany-hermannkouassi8987

    Ай бұрын

    I think you're right.

  • @sunnindawg
    @sunnindawgАй бұрын

    Cool

  • @jaimemoran5428
    @jaimemoran5428Ай бұрын

    Espectacular @KenjiExplains !!

  • @rodeld.rengel4905
    @rodeld.rengel490516 күн бұрын

    How about the data and Raw sheets? Why dont you protect it as well. Tried protecting all sheets but a pop up error message appears. Meaning, you cant protect Data and Raw sheets, which is vulnerable to being erased or deleted.