5 Google Sheets Tips Every User Should Know!

Google Sheets can transform your data in so many ways. But do you know these 5 spreadsheet tips? In this video, Scott Friesen shares his favorite ways of managing and editing data within Google Sheets.
If you are looking for the formula for Tip #4 (QR Code), please see the pinned comment below.
00:00 Introduction
00:22 Use Sparkline to insert small graph
02:06 Share comments and notifications directly to others
04:20 Validate email addresses in Google Sheets
06:42 Create QR Codes within Google Sheets
09:38 Clean up and trim name fields
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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#simpletivity #googledrive #googlesheets

Пікірлер: 415

  • @Simpletivity
    @Simpletivity4 жыл бұрын

    Here is the formula you will need to use for Tip #4 (QR Code). Just remember to replace 'A1' with the cell you want to reference: =IMAGE("chart.googleapis.com/chart?chs=200x200&cht=qr&chl="&A1&"")

  • @mysamdinarvand2749

    @mysamdinarvand2749

    4 жыл бұрын

    This code is developed of your code with High error correction and can detect text and Url: =IMAGE("chart.googleapis.com/chart?chs=500x500&cht=qr&chld=H&chl="&A1&")")

  • @mysamdinarvand2749

    @mysamdinarvand2749

    4 жыл бұрын

    +simpletivity please view my reply

  • @krackr8089

    @krackr8089

    4 жыл бұрын

    The QR code to is useful. Thanks 👍

  • @koleksidoank

    @koleksidoank

    4 жыл бұрын

    How to add user id in the google sheet automatically when those user id make any changes in the cell?

  • @rastatekk

    @rastatekk

    4 жыл бұрын

    @@koleksidoank it's done automatical by google. Rightclick in any cell with content, in the meneu is a option called Changehistory (shows history of that cell) Or if you want to see history of the whole document go to file versionhistory. (Not sure if the names are perfectly correct - i use the german UI )

  • @scottbelcher3654
    @scottbelcher36544 жыл бұрын

    Great tips, Scott! Just a point on copying the QR codes. If you copy and paste this QR code, you'll be pasting the formula, which would be taking the values from a different relative cell and therefore generate a different QR code. You would need to right-click, Paste Special, Paste Values Only. Then you get the exact copy of the original QR code you created.

  • @TheTruthSeeker756

    @TheTruthSeeker756

    3 жыл бұрын

    Amen. I noticed that the QR code was different

  • @PhilHibbs

    @PhilHibbs

    3 жыл бұрын

    Ctrl-shift-v will paste as values

  • @robinherrick2177

    @robinherrick2177

    Жыл бұрын

    ​@@meilinchen138 paste values is only a command within Sheets

  • @johnnyc6628
    @johnnyc66283 жыл бұрын

    Your channel is pure GOLD. After finding it, I am like a sponge absorbing all the possibilities of Google Suite. My company is now making the transition from Microsoft to Google, and you can imagine how happy I am that I found your channel. You are very easy to follow and understand in a practical way, which is not so often to seen on product reviewers online. Keep it up with the good job👍🙏

  • @learnspreadsheets
    @learnspreadsheets4 жыл бұрын

    Love the QR code one! For tip 5 they created a new command called “trim white spaces” no formulas, copy and paste values, which is lovely!

  • @jerryh1937
    @jerryh19374 жыл бұрын

    another great tip. Thanks, Scott.

  • @robertpothier
    @robertpothier4 жыл бұрын

    Thanks for some cool tips. I love the array formulas. You have to edit your traditional formulas to work with it but it really streamlines your sheets and helps then run more efficiently and it works with most your other formulas. Eg. On the Trim formula you would need to show "how" to expand it by including the colum: =trim(A2) becomes =arrayformula(trim(A$2:A))

  • @LanaLoveOfficial
    @LanaLoveOfficial4 жыл бұрын

    I learned so much from this video that I can apply right now in marketing and running my business. Thanks so much for the great tips. Keep 'em coming! I like to find free ways to increase productivity and efficiency so I can use them myself and help others by sharing.

  • @maritvansplunter6924
    @maritvansplunter69244 жыл бұрын

    Great tips! Especially the cleaning up email and names, super handy.

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Glad you liked it!!

  • @BirdSTL
    @BirdSTL4 жыл бұрын

    I’m only on number 2, and I must say, you’ve already provided value. Thank you, buddy

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You are very welcome!

  • @SarahH-oz9cv
    @SarahH-oz9cv3 жыл бұрын

    Thank you for having such a detailed video description. Great info 👍🏼

  • @BappyGolder
    @BappyGolder5 жыл бұрын

    Thanks, Scott. I use macros to save time. You can automate a lot of repetitive tasks.

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    That's a great tip. Thanks for sharing.

  • @Roycosb
    @Roycosb4 жыл бұрын

    the trim is what i look for. ! thank you so much

  • @theproofreader3204
    @theproofreader32043 жыл бұрын

    Amazing! I learn something new today. Thanks so much for sharing!

  • @ahmedam77
    @ahmedam774 жыл бұрын

    Sparkline trick is insane!

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Glad you liked that one.

  • @julianweiland3501
    @julianweiland35015 жыл бұрын

    Wow that Trick with the QR Code is amazing!! Thanks for the inspiration!

  • @GrowWithWill
    @GrowWithWill4 жыл бұрын

    Yup, love these. Didn’t know the first one but that’s really cool.

  • @jeannettelawson3671
    @jeannettelawson36713 жыл бұрын

    Awesome stuff, I'm new to Google docs and this was very helpful!

  • @SuperMaximoss
    @SuperMaximoss3 жыл бұрын

    Lately, In google sheets, I have been putting functions in array formulas to avoid dragging down cells whenever I add new data. I like the sparkling, the QR code, and the trim functions that I learned in this video.

  • @JohnDeir
    @JohnDeir5 жыл бұрын

    LEFT(A2,FIND(" ",A2)-1), Get the first word from a string. EOMONTH(TODAY(),-1)+1, First day of a month. EOMONTH(C2,0), last day of month. Seems I'm using these more as I get skilled more with Google Sheets. Nice tutorial, Thanks! Oh, and I keep a list of formulas/functions/app scripts I use often. Good idea for other users of Sheets to keep.

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    Thanks for sharing!

  • @elvischong9334

    @elvischong9334

    4 жыл бұрын

    John Deir Thanks for sharing these 3 formula. It's really very useful. Thank you.

  • @bishalkumar
    @bishalkumar4 жыл бұрын

    Thanks for sharing. Other favorites from my list (and reflexing at this moment) Combination of Filter with Sum countA, importrange, substitute, iferror+arrayformula+vlookup Keep Sharing. 👍

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Thanks for sharing!

  • @yuugohachiken5875
    @yuugohachiken58753 жыл бұрын

    Thank you very much... I love your tips with QR Code :)

  • @vloveg80
    @vloveg805 жыл бұрын

    This is great! Just don’t forget to copy- Paste values before deleting the source column! Trim seems more powerful in Google Sheets than the last time I used it in Excel - it didn’t read the extra spaces between words. Sometimes, data cleaning takes longer than actually using or analyzing data!

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    Good point. Thanks for sharing!

  • @jacksonmacd

    @jacksonmacd

    5 жыл бұрын

    @@Simpletivity and when you forget to do that... Ctrl-z to the rescue

  • @sumataher3293
    @sumataher32933 жыл бұрын

    Super helpful!! Thank you

  • @mattboyle5572
    @mattboyle55723 жыл бұрын

    Love the QR code. Next level!

  • @bebelynsemiho3143
    @bebelynsemiho31432 жыл бұрын

    Thank you so much for this video. I learn a lot.

  • @angelasmutny7698
    @angelasmutny76984 жыл бұрын

    I am just now figuring out the many different ways I can look at my data in sheets. 2 of the most handy things I have found is the 'Explore' button in the lower left corner which will do like 5 different functions with highlighted cells and will make charts off of suggested data. The other is filter view for sorting and cleaning up data. I can conditionally highlight things and then use filter view to sort the data in a way that tells me stuff or so that I can move it because I don't know how to use more advanced lookup or query functions yet.

  • @Vu.ng1411
    @Vu.ng141110 ай бұрын

    Thank you for sharing, It's really helpful and meaningful too

  • @cheewurz
    @cheewurz5 жыл бұрын

    There are a Couple of things it would be nice to do in Google Sheets such as Auto Expanding a Table and Auto Tables...any Ideas !?

  • @nirmalasenerath
    @nirmalasenerath3 жыл бұрын

    Amazing! simply amazing,,, so useful,,,, thanks so much

  • @campillius
    @campillius4 жыл бұрын

    Subscribed! Thanks!

  • @anandavanderwesthuizen1484
    @anandavanderwesthuizen14844 жыл бұрын

    Brilliant tips! Thank you

  • @Trusted_Advisor
    @Trusted_Advisor5 жыл бұрын

    very cool. please continue expanding on this. You might get into how to connect sheets and specific cells of specific sheets.

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    Great suggestions. Thanks for adding!

  • @omarkhan3491

    @omarkhan3491

    5 жыл бұрын

    You can use the IMPORTRANGE function to copy an entire sheet You can combine IMPORTRANGE with the ADDRESS function to pick a specific call. There are a whole host of IMPORT functions built into Sheets that are very nifty and useful.

  • @michelelee890

    @michelelee890

    4 жыл бұрын

    I've already have done this.

  • @LuisAzcona

    @LuisAzcona

    2 жыл бұрын

    Use "define range" and "IMPORTRANGE"

  • @masterbetongplankton
    @masterbetongplankton2 жыл бұрын

    so glad you are doing this for us bless u!

  • @ajaym6795
    @ajaym67954 жыл бұрын

    Very Interesting. Thanks for those tips... I was surprised by the QR code trick

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You're welcome!

  • @rogersledz6793
    @rogersledz67933 жыл бұрын

    Thank you so much for uploading this video. It is helping me get through the pandemic!

  • @Simpletivity

    @Simpletivity

    3 жыл бұрын

    You're so welcome!

  • @RobsonReisSP
    @RobsonReisSP4 жыл бұрын

    This tips are awesome. I use a lot Select, If and Vlookup functions

  • @rajnishverma942
    @rajnishverma9423 жыл бұрын

    QR code Really awesome. Thanks Man

  • @brighnquisitive6217
    @brighnquisitive62174 жыл бұрын

    These were completely unexpected! Thank you for the valuable data

  • @deCopra
    @deCopra3 жыл бұрын

    that was something informative as well as interesting!!

  • @md.imranrezasuman5633
    @md.imranrezasuman56332 жыл бұрын

    Love the QR code one!

  • @dhaval1489
    @dhaval14894 жыл бұрын

    @simpletivity - a tips video on youtube that actually has useful tips that a new concept, I like it keep going

  • @iobtax
    @iobtax2 жыл бұрын

    Wow these just keep getting better. Way to go Scott

  • @Simpletivity

    @Simpletivity

    2 жыл бұрын

    So glad that you are enjoying my videos, Richard. Thanks for watching!

  • @viralmehta3866
    @viralmehta38662 жыл бұрын

    Really loving explaining

  • @LightRhyme
    @LightRhyme3 жыл бұрын

    Wow! Thank you so much for such great tips!

  • @Simpletivity

    @Simpletivity

    3 жыл бұрын

    You are so welcome!

  • @GalloperLeon
    @GalloperLeon3 жыл бұрын

    Thanks. Very helpful

  • @kewaldangal8750
    @kewaldangal87503 жыл бұрын

    Thank you very much bro.

  • @chris_ea
    @chris_ea4 жыл бұрын

    Heavy content!! Thanks!

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You're welcome!

  • @FedericaFestaCaputo-oj6jl
    @FedericaFestaCaputo-oj6jl Жыл бұрын

    What a blast! Can't wait to try it out!!!!

  • @Simpletivity

    @Simpletivity

    Жыл бұрын

    Have fun!

  • @ahmadshaqeeq7439
    @ahmadshaqeeq74394 жыл бұрын

    That was really useful. Every one of it. 😊👍🏼

  • @itsmeemzVlog
    @itsmeemzVlog2 жыл бұрын

    Love all your videos ,really helpful .

  • @Simpletivity

    @Simpletivity

    2 жыл бұрын

    So nice of you

  • @kishorroy8234
    @kishorroy82344 жыл бұрын

    WOOOOOOW. Crazy things. Thank you SIR

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You are very welcome

  • @nirmalaileperuma1741
    @nirmalaileperuma17413 жыл бұрын

    Great tips.. very useful. My favourite sheet function is CONCAT

  • @morganblarue
    @morganblarue Жыл бұрын

    This is really helpful! Love this video. Thank you.

  • @Simpletivity

    @Simpletivity

    Жыл бұрын

    Thanks so much, Morgan.

  • @ATeamReilly
    @ATeamReilly4 жыл бұрын

    Great info. Thank you

  • @jeffhadley2752
    @jeffhadley27523 жыл бұрын

    Very cool. Thanks

  • @annaelle.anfisa
    @annaelle.anfisa4 жыл бұрын

    Nice !!! Love it . Thank you 🙏🏻

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Glad you like it!

  • @jamineearlpauline5235
    @jamineearlpauline52354 жыл бұрын

    Super helpful! Thanks!

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You're welcome!

  • @ExcelComputerInstitute
    @ExcelComputerInstitute4 жыл бұрын

    superb speech & dialogues delivery timing.... Great.

  • @Simpletivity

    @Simpletivity

    3 жыл бұрын

    Thanks a lot

  • @yoyohoneyeminemGOD
    @yoyohoneyeminemGOD3 жыл бұрын

    You are a life saver!

  • @spb1179
    @spb11794 жыл бұрын

    I like the script editor and being able to use JavaScript in my spreadsheet

  • @rickharold69
    @rickharold695 жыл бұрын

    These are cool! Thx!

  • @cesargonzalez4935
    @cesargonzalez49354 жыл бұрын

    Amazing!!!!

  • @krishnachaitanya9024
    @krishnachaitanya90244 жыл бұрын

    I have been watching your videos for quite some time now & I really appreciate your explanation & the tips you share. I like it keep up the good work

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    I really appreciate that! Thanks for taking the time to share.

  • @TheMangoCouple
    @TheMangoCouple4 жыл бұрын

    Wow, amazing tricks. bar code generator is my favorite from this video.

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Great to hear!

  • @engati
    @engati3 жыл бұрын

    Liked your content. Subscribed!

  • @SirDexteros
    @SirDexteros2 жыл бұрын

    Great tips, also great voice. Sounds like a younger version of the narrator in "The Stanley Parable".

  • @MichaelDaniels
    @MichaelDaniels5 жыл бұрын

    FYI, you can double click the bottom right dark square of your first square. This fills in formulas for you for every cell to the left. You would do this instead of dragging down to fill in the formulas

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    Thanks so much for sharing this great tip!

  • @jenniferfong5606
    @jenniferfong56064 жыл бұрын

    This is really great stuff. I wish to learn how to do more on Google Sheet

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    So glad you liked this one, Jennifer.

  • @jessejames4444
    @jessejames44444 жыл бұрын

    Very good!

  • @DarkMoonDroid
    @DarkMoonDroid4 жыл бұрын

    The QR code is interesting. Sometimes I screenshare with someone in a skype and it would be great if I showed her a sheet with links in it and she could just aim her phone at her screen and load the page. This is wonderful! Thank you!

  • @LanaLoveOfficial

    @LanaLoveOfficial

    4 жыл бұрын

    Great idea!

  • @HoltHamiltonFilms
    @HoltHamiltonFilms4 жыл бұрын

    Great information. Would love to get a bullet point in your description of what each point is and where it is on the timeline. I don't have time for the whole 12 minutes, but can quickly grab what value I need and move on. Good for me, good for you, good for all. :) Thanks for putting this together. Grabbed 2 tips and put them into my work flow.

  • @realsdsk
    @realsdsk5 жыл бұрын

    Amazing tips! One of the reasons I don't use Google sheets as much as Excel as because I don't know all of its functions. Thank you!

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    So glad you enjoyed this one!

  • @genysisonline8496

    @genysisonline8496

    4 жыл бұрын

    Hi there. I will not mind teaching you some of the basics to get you started with Google Sheets...

  • @realsdsk

    @realsdsk

    4 жыл бұрын

    @@genysisonline8496 thank you for the offer but I will stick Excel for now.

  • @chrishart8099

    @chrishart8099

    4 жыл бұрын

    Thank you for letting me know

  • @chrishart8099

    @chrishart8099

    4 жыл бұрын

    @@Simpletivity not now

  • @pabloclp87
    @pabloclp874 жыл бұрын

    Most "top 5 videos" may have one or two useful tips. This might be the first time every single one will be put to use. Thanks!

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Awesome, thank you!

  • @InspiringThings101
    @InspiringThings1012 жыл бұрын

    Amazing tips! I knew three of those already ha! But great work regardless, the QR was a gift. Thank you! You got yourself a new subscriber haha

  • @Simpletivity

    @Simpletivity

    2 жыл бұрын

    Awesome, thank you!

  • @Shreeshkumar-xl7wd
    @Shreeshkumar-xl7wd3 жыл бұрын

    Great usefull tricks, Thanks very much for your video .

  • @Simpletivity

    @Simpletivity

    3 жыл бұрын

    You are welcome!

  • @TiffannyDoll
    @TiffannyDoll4 жыл бұрын

    Tip 4 is definitely my favorite as well. Would you know how to do it for internet access and password

  • @alejndraalmirowitsch4897
    @alejndraalmirowitsch48975 жыл бұрын

    thanks scott this is really useful

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    You are very welcome!

  • @granadosvm
    @granadosvm4 жыл бұрын

    I have been using Trim since Lotus 1-2-3. The rest of the information in this video is really very useful

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Thanks for sharing, Victor.

  • @wlapp1107

    @wlapp1107

    4 жыл бұрын

    Its like high school all over again, some guy bragging about using Trim.

  • @user-ek2du2fc4v
    @user-ek2du2fc4v4 жыл бұрын

    Thank you for the Google sheet and Simple tivity.

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You are very welcome!

  • @alfredyt
    @alfredyt4 жыл бұрын

    This is the best content now

  • @leechengng1412
    @leechengng14124 жыл бұрын

    Great tips! Thank you for sharing.

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You are very welcome. Thanks for watching!

  • @edus5466
    @edus54665 жыл бұрын

    excellent video! i would like to know how i can open my sheets and open in the last line written! thank you!!

  • @ericamartin74
    @ericamartin745 жыл бұрын

    Great info! Thanks for sharing!

  • @Simpletivity

    @Simpletivity

    5 жыл бұрын

    Thanks for watching!

  • @nurlasmini
    @nurlasmini4 жыл бұрын

    Thanks for the amazing tips! The best feature for me are query and importrange

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    Great to hear!

  • @iruns1246

    @iruns1246

    4 жыл бұрын

    Query is great. Especially if you have some experience with sql.

  • @JarredKalweit
    @JarredKalweit4 жыл бұрын

    I'm a big user of query functions. Making a query based on drop-down dependent lists is neat. Creating your owns formulas in GAS is so powerful as well. Love hopping in and typing something up that I need.

  • @shailendrakumar7989
    @shailendrakumar79893 жыл бұрын

    A Classical Tips. Keep On...

  • @leeden8193
    @leeden81933 жыл бұрын

    Wooot, it saves a lot of effort

  • @marldanes2212
    @marldanes22124 жыл бұрын

    Great info. Tnx! But it's kinda lengthy for the topic.

  • @afifassihab7953
    @afifassihab79535 жыл бұрын

    Amazing

  • @Nigromancy
    @Nigromancy3 жыл бұрын

    Google finance formulae are some of my favourites for stock markets.

  • @jamilhfl
    @jamilhfl3 жыл бұрын

    You are extra genius 👏 Great Good and very informative video

  • @pgparkshealthwellness6730
    @pgparkshealthwellness67304 жыл бұрын

    I would love to use google sheets for a payroll tracker. Do you have any templates or suggestions?

  • @moustafanafady7064
    @moustafanafady70644 жыл бұрын

    Thanks for Tips. I tried to proceed some new functions in Excel 2016, 2019 , for instance (Filter, Unique,...etc), but it does not work. However it works properly in Google Sheet. My question now how can i utilize it in google sheet then copy it back in excel 2016 as i can not completely depend on Google sheet. Or what is the alternative process to overcome this problem (to use new functions in excel 2016). awaiting for your kind support.

  • @ramanabalachandhran
    @ramanabalachandhran3 жыл бұрын

    Thanks a ton for all this, Scott. Btw, an out-of-topic question: What font is being used in the sheet at 05:30 ? Looks beautiful.

  • @orelshema
    @orelshema4 жыл бұрын

    Cool Video!

  • @swahareddy8822
    @swahareddy88223 жыл бұрын

    Cool stuff

  • @b199uybas3
    @b199uybas34 жыл бұрын

    If I already have an image file name from Google Drive on my sheets, can it automatically using formula display images on my sheet not manually? thank you

  • @shanstatedrd7295
    @shanstatedrd72953 жыл бұрын

    Thank you.

  • @VoiViVu
    @VoiViVu4 жыл бұрын

    Very helpful for me. Plz create more content like this!!!

  • @Simpletivity

    @Simpletivity

    4 жыл бұрын

    You got it! Thanks for sharing.

  • @wayfairmanager3764
    @wayfairmanager37643 жыл бұрын

    Good Work