Top 10 hidden gems: Microsoft Lists
Did you know Microsoft Lists could do this or that? In this demo video, we hope you’ll find a few useful, hidden gems to jumpstart your information tracking in Microsoft 365. Maybe you’re just getting started or have been at it for a while. Regardless, Lists can help you and your team across numerous scenarios - tracking issues, managing assets, and supporting an internal event. Lists are simple to create and highly customizable based on whatever you want to track, organize and automate. And we’re here to help you. Gem hunters, ready? Give it a view and learn as you go.
We, too, published a companion blog (aka.ms/MSLists...) that includes a new, embedded episode of The Intrazone, “Top 5 hidden gems: Microsoft Lists” - covering 5 gems plus audio snippets from Jeff Teper and Andrea Lum. You’ll also hear about a few upcoming events.
Jump right to the gem chapter that most catches your eye in this video:
00:00 - Introduction to the top 10 hidden gems: Microsoft Lists
01:22 - #1 | Favoriting a list for easy access.
02:47 - #2 | Create a list from a template.
06:10 - #3 | Create a new list using the format and structure of an existing list.
08:42 - #4 | Take lists with you on the go - Lists app for iOS (iPhone & iPad).
10:00 - #5 | Add a list to a Microsoft Teams channel.
13:54 - #6 | @mention colleagues in a list item and to the team chat
16:08 - #7 | Visualize item milestones with Calendar view.
18:56 - #8 | Make quick updates with grid view, including bulk actions.
20:38 - #9 | Get notified when information changes.
23:32 - #10 | Add conditional formatting to programmatically change how your lists and list items appear.
27:44 - Closing end thoughts
Additional resources:
Microsoft Lists resource center: aka.ms/MSLists
Microsoft Lists adoption center: aka.ms/ListsAd...
Microsoft Lists Help and support center: aka.ms/MSLists...
Пікірлер: 48
thanks for dividing up the timestamps. It made it SUPER easy to track back to review certain items later!
@Mark I love how you used Lists to show the topics and the author presenting, fantastic!
Thanks for the detailed video! Would love the ability to @mention in Planner/Tasks by To-do as well. When there are multiple assignees to a task and there needs to be a dialog with a specific assignee, the @mention feature would certainly help. It would also help to be able to identify who completed a subtasks (checklist item) when there are multiple assignees on a task. Pardon me for noting this on a Lists video but while seeing the features demonstrated in Lists, I believe these additions (especially @mention) would be very useful in MS Planner. Thanks!
An excellentt video. A lot of information, for watch several times. Thanks for sharing.
This is incredible. Thank you so much for this tutorial.
Have you figured out how to REORDER rows in lists? I spent the last 2 hours creating a bunch of list items for employee onboarding, in no particular order. then I wanted to add a couple more do do within the first week, but within that week, I want others to be done before other items. It appears Microsoft does NOT allow you to re-order via drag and drop. I was going to have other office personnel add to the list, and their items will come before mine. It seems useless if we can not reorder the items and a MASSIVE oversite by microsoft
Brilliant, super well presented and structured. Bravo!👍
@Mark, Thanks for sharing. Is it possible to change the calendar view? Currently "Sunday" is the first day of a week but for a working calendar "Monday" should be the first day.
How can i transfer my existing personal lists in onedrive / sharepoint to another location in sharepoint accessible always to others and if i leave, it needs relocating.
Can you create (draft) a list in "My Lists", add content, and move that list with content to a Teams Channel later?
I have 2 things I'm trying to do in Teams with Lists. 1) I have multiple lists that need to share drop down lists for choice columns. It could be something as simple as status. I have 2 lists with a status column and what the columns to have the same choices without having to retype them. Another example could be a customer name drop down. If have multiple lists that need a column for customer name, how do I do that without having to recreate the list each time and then when I add a customer, I only want to add it in one place. How would I do that? 2) How do I make the choices in 1 list filter the choices in another list? For example, I have a column titled "Product" where I list all of my products. I have a column titled "Industry" which has a drop down of the industries I sell to. How can I get the "Product" dropdown to only show the products that are relevant for the selected Industry in the industry column?
@mention still has the bug when the sharepointlist has a customized powerapps form, when you @mention someone and then click on the button that goes together with the @mention into the chatchannel, de detailside panel will not open
Is it possible to create sub categories or drop down menus in MS Lists ?
Thanks for sharing, would love to see the new Sync Microsoft List feature.
Hello, i´ve a quite biq problem. I have list and i need to search by text not choosing one of variants, because there will be hundrets, tousands of cases. Can you give me some advice, where can i add a search bar. Thank you very much.
@ Mark hi mark i need to define user access to lists for the contents of a column. for example the "area" column contains "south", "north east" etc. users will need to be configured to only see south or north east etc.
How i lock a view, i have a view that only shows the items where the logged user matches the user column. However i don’t want users switching to the all items view
👍 it possible disabled/read-only value when click edit?
For onboarding lists, do you create one for each individual?
Very helpful video! Answered all my questions 😊
Thanks mark! for calendar views, can we added color for more attractive?
Can Lists be embedded into OneNote? Curious how Notion-like features can be emulated in OneNote.
Hey, what is the reason that I don’t see the option “edit in grid view”?
Can we add tasks to an item in a list and then add automation such as moving items in a list to a new list based on them reaching the end of a pipeline/workflow?
Why do not we have simple duplicate item option in Microsoft list? Do we have any option that works like duplicate
Do we have the option to freeze row & column in this (MS List) or SharePoint?
Thx ... very helpfull... greetings Christoph 😊
Mark, I've encountered a couple of bugs in Lists. Am I able to log these anywhere?
for long list, is there a way to get the summary (status for instance) of all listed items in 1 chart or table?
Can someone help me figure out why my JSON list form formatting keeps disappearing? Very frustrating!
Hi Mark, when create a new list, I can not see full list of the Sharepoint sites when I add new list to a specific site. There is only a list of recent sites showed for me to add store my new list. How can I add a new list to a Sharepoint site that is not showed in the recent Sharepoint site list? Appreciate comments from other audience as well!
How do you delete a list? I've followed directions that tell me I should be able to delete them from my SharePoint, but the lists aren't there.
@kevinperez7555
2 жыл бұрын
Hit the gear icon on the top right and hit edit. (This should take you back to the share point page where you can hit delete). You probably already figured this out, but I thought I would post for reference.
Thank you so much, that's helpful. Anyway, is there a way to print out each list item?
Hey Mark what if I want to send notification when multiple columns or it's value is changed. I think MS should provide a option to that you can customise your list as per your requirements using code also.
Hi Mark, great video! The search box is not available in the list in MS teams! There is no way to search. Filters are not intuitive for some users. Any suggestions? Thank you
Great tips. Is there a way to create a pill when you add the text of a new category?
frustrated that Lists only allows URL Links of up to 255 characters. I want to past TEAMS links into my List but can't. Crazy
@Mark I have question for the list , when I use the excel to export to list , the excel date column will change to number , how can I change back to date in the list?
@lapsunlai4569
2 жыл бұрын
When I select the my excel date column to date and time before import to list ! Unable to complete the importing!
Just discovered lists and it's pretty awesome, it was exactly the tool I was looking for. One comment, on the android app lists are too spacious. Can you add other view settings?
Hi, Does anyone knows how to disable the "Welcome to Lists " splash screen?
Thanks for the video. I keep getting an error when I try to add lists to MS teams.
Considering that Airtable exists, how is Microsoft not ashamed of themselves for offering something so limited to all the workers worldwide?
I want lists to be connected to one another like tables in a database. Microsoft Office team lacks creativity and innovation ability. Someday someone will sweep them off the market.
Pourquoi réinventer une application moins performante que Outlook task ?