Contact and Tender All Video Link
Part 1
• What is Contact and Te...
Part -2
• Process of Tender || P...
Part-3
• General Principles of ...
Part -4
• What is PMC or 3rd Par...
*Process of Tender*
The process of tender, also known as the tendering process, is a structured method used by organizations and governments to invite bids from qualified suppliers, contractors, or service providers for the provision of goods, services, or works. It typically involves several steps:
1. **Identification of Need**: The organization identifies a need for a particular product, service, or project. This could be anything from construction projects to purchasing goods or services.
2. **Preparation of Tender Documents**: The organization prepares detailed tender documents outlining the requirements, specifications, terms, and conditions of the project or procurement. These documents may include a request for proposal (RFP), request for quotation (RFQ), or invitation to tender (ITT).
3. **Advertisement**: The tender opportunity is advertised publicly to attract potential suppliers or contractors. This can be done through various channels such as newspapers, online portals, or specialized procurement platforms.
4. **Vendor Registration**: Interested suppliers or contractors register their interest in participating in the tender process with the organization issuing the tender.
5. **Submission of Bids**: Suppliers or contractors submit their bids or proposals in response to the tender documents within the specified deadline. Bids typically include pricing, technical specifications, delivery timelines, and any other requirements outlined in the tender documents.
6. **Bid Evaluation**: The organization evaluates the submitted bids based on predetermined criteria such as price, quality, experience, and compliance with tender requirements. This evaluation process may involve multiple stages and may include a review of technical and financial proposals.
7. **Contract Award**: After evaluating all bids, the organization selects the most suitable supplier or contractor and awards the contract. This decision is communicated to the successful bidder, and contract negotiations may commence to finalize the terms and conditions.
8. **Contract Execution**: Once negotiations are complete and both parties agree to the terms, the contract is signed, and the project or procurement process begins.
9. **Post-Tender Activities**: After the contract is awarded, the organization may engage in various post-tender activities such as monitoring contractor performance, managing contract variations, and resolving any disputes that may arise during the contract period.
Overall, the tendering process aims to ensure transparency, fairness, and competitiveness in procurement activities, ultimately leading to the selection of the best-suited supplier or contractor to fulfill the organization's requirements.
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