How to track corporate credit card in QuickBooks Online

Do you have a business or corporate credit card with multiple users on one account?
Have you figured out how to track corporate credit cards in QuickBooks Online?
Here’s a how-to video tutorial to learn the best way to track a corporate credit card. I’ll help you decide what you need depending on if you use bank feeds and how your bank downloads transactions.
If you are a QB Desktop User, click here for your version of this tutorial: • How to track multiple ...
➡️ Steps to Tracking Corporate Credit Card in QB Online:
➡️ Setting up Corporate Credit Card
Go to “Accounting”
“Chart of Accounts”
Go up to “New”
Account Type: “Credit Card”
Detail Type: “Credit Card”
“Name” - Type in the name of your bank that you’re using for you Credit Card
Click little arrow below & choose “Save and New” to setup another account
2nd account - Adding Employee
“Name” - Add the name of the employee & the last 4 digits of their card
Checkmark “Is Sub-Account”
Choose “Corp Credit Card” as main account
Click little arrow below & choose “Save and Close”
➡️ How to Remove Sub Accounts
Go to “Accounting”
“Chart of Accounts”
Click the little arrow of the Credit Card Sub account
Choose “Edit”
Remove the checkmark of “Is Sub-Account”
Click “Save & Close”
➡️ How to Enter Credit Card Payments
Go up to new
Choose “Check” or “Expense”
Enter Details
** Make sure to breakdown your payment to each sub-account
Click “Save & Close”
➡️ How to Reconcile Credit Card
Go to Accounting
“Reconcile”
Choose “Account”
Beginning balance: Last of your statement (Date)
**Make sure you select what matches on your statement
**Make sure Difference is always Zero
Click “Finish Now”
Click “Done”
Or from the account
“View Register”
Click “Reconcile”
➡️ Tips: **Enter your credit card charges, payments at the subaccount level.
**Reconcile the “main” credit card account to make sure everything matches.
If you are a Desktop User here is a tutorial for you!
Timestamps:
0:00 - Intro
0:13 - Setting up in Chart of Accounts
3:07 - View Register (Credit Card)
5:15 - Removing Sub-accounts
5:51 - Enter Credit card payments
9:19 - Reconcile Credit Card
11:31 - Recap
12:08 - Final Thoughts
Need to learn more areas of QuickBooks? Join us on our next workshop to learn how to design QuickBooks for your specific business... ➡️ CandusKampfer.com/workshop
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I’d love to hear if this inspired an “aha moment” for you and if you're ready to set up your credit card accounts.
I’d love to connect with you 🤗
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Пікірлер: 37

  • @HolyCityDockingPilots
    @HolyCityDockingPilots2 жыл бұрын

    I have been looking for QuickBooks instructional videos forever!!! I don’t know how I have never seen your page, but Thank You!!!! You definitely have a new subscriber!!!

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi Steven, Thank you so much! I'm glad you were able to find me. If you're looking for more in depth QuickBooks training, I recommend attending our workshop. Here is the link to register to attend: canduskampfer.com/workshop Have a great day! Ireland Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer

  • @user-xs8hj7pw8z
    @user-xs8hj7pw8z9 ай бұрын

    Thank you -- this is exactly what I needed!!

  • @CandusKampfer

    @CandusKampfer

    9 ай бұрын

    Oh my gosh, thank you so much! We love hearing this. 🙏🏻 If you haven't already joined our weekly QB Tips & Tricks, click here to join and we'll send you our tips straight to your inbox: canduskampfer.com/weeklytips Have an amazing day! Sam ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @ignaciocostamagna2901
    @ignaciocostamagna29014 күн бұрын

    Hello Candus, it’s a pleasure to find your channel. Is there a way to load expenses from bank transactions and assign them to each of the personal cards instead of doing it manually? Thank you!

  • @CandusKampfer

    @CandusKampfer

    3 күн бұрын

    Hi, Thank you for watching our video. I'm so glad you're enjoying our tutorial videos! If you're interested in more in-depth training on how to load expenses from bank transactions, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop Have a great day, Samantha, Team Candus

  • @blohr220
    @blohr2202 жыл бұрын

    Thanks for your video. I love all of them! This is amazing. So since my CC company sends all of the corporate cards on one feed, I have used the classes designation to indicate employee spending by employee. It works, but is somewhat labor intensive. Is there a better way to do this?

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi blohr220, I’m so glad our videos help you! Based of it all coming off of one feed, I don’t know if there’s an easy/labor intensive way to get total expenses by employee. If you're looking for more QuickBooks training, I'd recommend joining us on our next workshop. You can save your seat here: canduskampfer.com/workshop Have a great day! Ireland Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer

  • @duffymoon1917
    @duffymoon1917 Жыл бұрын

    Hey there. THANK YOU. New to quickbooks. I was blessed to have an on staff bookkeeper for the business I just sold. Buying a much smaller business and I'll be handling the bookkeeping. Your video was great...very helpful. Do you have one on entering startup costs as a note payable to the LLC members (my wife and I are the only members)? We had quite a few expenses we paid out of pocket, over and above the initial capital contribution. I'd like to do a note payable for all of those. If not, no biggie. But if you do...I've found your videos quite easy to follow. Have a blessed Tuesday!

  • @CandusKampfer

    @CandusKampfer

    Жыл бұрын

    Hi Duffy Moon Thank you for watching our videos 😊 I will add your question to the list Candus uses to create new QuickBooks tips each month. If you haven't already joined our weekly QB Tips & Tricks, click here to join and we'll send you our tips straight to your inbox: canduskampfer.com/weeklytips Have a great day! Ednalyn ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @amd4411
    @amd44112 жыл бұрын

    You and your videos are SO helpful!! Thank you!!!! So I have an employee with their own CC under the my credit card account. When I synced the CC from the bank only the primary account transactions show up in the feed, and none of my employees. So should I create a sub account and then manually add the employee’s transactions? Is there a way to sync both?

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hello! Yes, the best thing to do would be to categorize them to each employee in a subaccount. You can also contact your bank about why they aren't coming through - each bank is a little different. Have a great day! Kindra ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer

  • @porscheclubofamericapeachs9895
    @porscheclubofamericapeachs98952 жыл бұрын

    Great video, I have a Corp credit card with three sub cards, all linked to QBO. In our QBO chart of accounts, the main CC has all the transactions of the sub accounts but not the actual CC payments. The CC payments are showing in another account shown as CC Roll Up. When I go to reconcile the Main CC account, it will not balance as the payments are not shown. From what I am hearing, only the sub accounts should be connected to the bank feed and not the Master?

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi! It sounds like that would be the best option in your case. You could also check with your bank on how they upload the feeds. Every bank can be a little different. ~Kindra/Team Candus

  • @dianacabrera4291
    @dianacabrera42912 ай бұрын

    Hi Candus, I just saw a few videos and instead of splitting up the payment, the full payment was made to the main cc. At the end, it seems everyone made a JE to roll the sub accounts into the parent card and it zeroed out. I was wondering why they didn’t just split the payment like you did which is what I would do as well? It makes more sense the way you did it. Just curious though do you foresee future problems with doing that JE people have done?

  • @carolinecarriere5505
    @carolinecarriere55052 жыл бұрын

    Thanks for your video. What's the Matching process when you create an expense? Normally in QBO I would record my credit card payment to the bank account, then match it from the bank account. But now I have: a credit card payment coming through one of the user (out of 3). the bank account payment to the credit card an expense that details the payments to the different credit cards.

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi Caroline, Thank you for watching our videos! Here is everything on this channel regarding credit cards: kzread.infosearch?query=credit If you haven't already joined our weekly QB Tips & Tricks, click here to join and we'll send you our tips straight to your inbox: canduskampfer.com/weeklytips/ Have a great day! McKenzie Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer

  • @JoesWife1000
    @JoesWife10009 ай бұрын

    Thanks for this. I just took on a new client that is much larger than any I've worked on before - CC charges about $100,000 a month. Their CC doesn't hit the balance sheet at all. The prior bookkeeper - fired because of fraud - only booked the expense when the payment hit the bank - and booked all transactions for a G/L account in one transaction - not individual transactions. The CC Company was not even set up as a vendor. I don't know what to think of this. Also the payment is booked as a JE, not as an expense. Thanks for this clear explanation. I need to figure out how to explain to the client why what they are doing is wrong.

  • @CandusKampfer

    @CandusKampfer

    9 ай бұрын

    Glad it helped you. Have an amazing day! Daniel ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @dianacabrera4291
    @dianacabrera42912 ай бұрын

    How do you know if your card downloads separately or all together. Trying to set up Amex feed for cards we’ve had for a long time with multiple cards. When I tried to do it, it only showed one card option. Does that mean all cards willl download as one card if I don’t see the option to choose the other 2 cards?

  • @CC-ip3ve
    @CC-ip3ve11 ай бұрын

    So do i only add "payment" to the sub accounts? Or also the corporate account?

  • @meliijimenez3408
    @meliijimenez3408 Жыл бұрын

    Great video! I have a question, I created a credit card account and I recorded many expenses there because is the parent card and all the charges are in that statement, the problem now is we connected the main card as well in quickbooks but the expenses recorded don’t match with the credit card, how can I connect them? 😭

  • @CandusKampfer

    @CandusKampfer

    Жыл бұрын

    Hi Melii, Thank you for watching our videos 😊 I will add your question to the list Candus uses to create new QuickBooks tips each month. The best possible way for you to receive support from Candus is to register for and attend her workshop. Here is the link to register to attend: canduskampfer.com/workshop Have a great day! Kindra ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @HolyCityDockingPilots
    @HolyCityDockingPilots2 жыл бұрын

    Do you have a video with instructions for a Pre-Paid business card… The process is a little different since the expense of paying is before you make a transaction … Thanks for any help!!

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi Steven, If you’re looking for more specific training, I would recommend checking out our special workshop 🥳 You can click here to save your seat: canduskampfer.com/workshop Have a great day! Ireland Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer

  • @PanelsUpSolar
    @PanelsUpSolar Жыл бұрын

    Unfortunately, this isn't working for us. It's downloading from our bank as one credit card payment, and I can't match it unless it's that exact amount. Do I need to make a bunch of individual payments to my main credit card? So frustrating!

  • @CandusKampfer

    @CandusKampfer

    Жыл бұрын

    Thank you for watching our videos 😊 I will add your question to the list Candus uses to create new QuickBooks tips each month. The best possible way for you to receive support from Candus is to register for and attend her workshop. Here is the link to register to attend: canduskampfer.com/workshop Have a great day! Kindra ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @user-tz7gw5bm4l
    @user-tz7gw5bm4l Жыл бұрын

    Hi, thanks for the video. I'm relatively new to QBO. I have a business credit card with two users set up as you have shown in your video (one main account with sub-accounts for each of the two users). I have two accounts linked to QBO (one for each user). My question is after payment is received by the credit card company and the credit card bank downloads transactions, the payment amount is showing up in the primary user's account. How do I divide it up to credit each of the users? How's the best/easiest way to reconcile? The secondary user's card is not used as much. I'm wondering if it is easier to just have one credit card linked (the primary card number/user) with QBO and I just have to manually match transactions with the secondary user's card. Thoughts?

  • @CandusKampfer

    @CandusKampfer

    Жыл бұрын

    Hi Peter! Thank you for watching our videos 😊 I will add your question to the list Candus uses to create new QuickBooks tips each month. If you haven't already joined our weekly QB Tips & Tricks, click here to join and we'll send you our tips straight to your inbox: canduskampfer.com/weeklytips Have a great day! Ednalyn ~ Team Candus P.S. We’d love to connect with you! Find us on ↓ Instagram: instagram.com/candus.kampfer Facebook: facebook.com/CandusKampfer TikTok: www.tiktok.com/@canduskampfer Pinterest: pinterest.com/canduskampfer/

  • @dianacabrera4291
    @dianacabrera42912 ай бұрын

    Do you have a video just like this with multiple cards, but categorizing all the entries that came in through the cc feed instead of entering transactions?

  • @CandusKampfer

    @CandusKampfer

    Ай бұрын

    Hi Diana, Thank you for watching our video. If you're interested in more in-depth training on this topic, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop Have a great day, Samantha, Team Candus

  • @MM-eh7ps
    @MM-eh7ps4 күн бұрын

    Also, if I have fees or credit card rebates do I put them under the main account?

  • @CandusKampfer

    @CandusKampfer

    3 күн бұрын

    Hi, Thank you for watching our video. If you're interested in more in-depth training on this topic, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop Have a great day, Samantha, Team Candus

  • @thaliamancera6336
    @thaliamancera63362 жыл бұрын

    My payment were made out of the checking account linked to QBO so when the bank feed for the payment came through, I marked it as a "credit card payment", but now on the balance sheet I have a large negative balance that has all payments I've made. What did I do wrong? I've already reconciled the checking bank account where the payments were made from. How can I fix the negative liability account?

  • @CandusKampfer

    @CandusKampfer

    2 жыл бұрын

    Hi Thalia! It sounds like QB doesn't know where the money came from if you didn't do it as a transfer. Your checking account side knows a payment came out but are the payments connected to the credit card account? Something to check... ~Kindra/Team Candus

  • @CC-ip3ve

    @CC-ip3ve

    11 ай бұрын

    I'm in this same boat. So when qb shows a credit card payment, record it as a Transfer? Not, Credit Card Payment? My checking and CC from the same bank.

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