How to Import Emails From OUTLOOK to EXCEL & why you want to do that!

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In this video, I'll show you how to dynamically import data from Outlook to Excel using Power Query! This video is a must-watch for anyone looking to streamline their email data analysis or organization. Whether it's tracking sales emails, project ideas, or any other specific category, we'll show you how to set up a dynamic connection to Outlook that updates with a simple refresh in Excel. Say goodbye to manual data entry and hello to efficiency!
So anytime you want to get the latest email information, you just have to refresh your Excel table. And we'll also apply filters to only export specific emails to Excel and parse the contents so you only get the information you need from the emails. No VBA is used and no external add-ins. Instead I use a feature that belongs to Excel.
🔑 Key Steps Explained:
▪️ How to set up a connection from Excel to a specific Outlook folder.
▪️ Authenticating your Microsoft account to establish the connection.
▪️ Using Power Query to select and transform the relevant data from Outlook.
▪️ Applying filters to select specific data such as emails from a particular folder or with attachments.
▪️ Choosing columns like Subject, Sender Name, and Email Body to be imported into Excel.
▪️ Loading the filtered data into an Excel table for easy analysis and reference.
▪️ Refreshing the data in Excel to reflect new emails added to the Outlook folder.
00:00 How to Use Power Query to Import Data from Outlook
01:05 Setup Connection: Get Data from Microsoft Exchange
02:28 Apply Filters to Select Specific Data
05:01 Load Data to Excel
06:21 Wrap Up
► LINK to more Power Query tutorials: • Excel Power Query (Get...
⯆ Link to full article: www.xelplus.com/import-outloo...
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Power Query Data Sources: support.microsoft.com/en-us/o...
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#excel #powerquery

Пікірлер: 1 000

  • @LeilaGharani
    @LeilaGharani10 ай бұрын

    Stay up to date with the latest by signing up to my FREE XelPlus Weekly newsletter: www.xelplus.com/newsletter/

  • @OmarAlvi

    @OmarAlvi

    3 ай бұрын

    pls make us the video for Gmail, as we are desperately trying it and it is not working for us. Moreover now MFA2 is everywhere. How to handle it. pls make a new video as lot of things have changed since this video.

  • @cdyard1
    @cdyard13 жыл бұрын

    I love Power Query and learning more about it is a joy. Thanks again.

  • @Ahommel
    @Ahommel2 жыл бұрын

    Such a great video! I used this to create a call log - but found that recurring events only show once. Everything else works fantastic - thank you for this content! Would love a Pt 2 to this that walks through solving for recurring events. Appreciate all the content you create and thank you again!

  • @sagarpardeshi2857
    @sagarpardeshi28573 жыл бұрын

    Hi Leila, this is what exactly I was searching since last three months but I was getting weird solution on internet. I follow your channel and teachings in my daily routine office work . But this is the game changer video for the people who have tracking work You nailed it Leila.....!!!! I really want to thank you for this. Please keep posting this kind of video.

  • @riky8956
    @riky89562 жыл бұрын

    Leila, i will never be able to thank you enough for your techings. Everything is explained in a such linear e clear way. Thank you so much!

  • @realpulsecoin
    @realpulsecoin3 жыл бұрын

    This can become a great project manager overview. And so on. You for me Leihla 👏

  • @aberdeenmeadows
    @aberdeenmeadows8 ай бұрын

    Excellent video - This helped me find an attachment within 2 minutes AFTER trying to find it in outlook for about 20-25 minutes! So many possibilities!

  • @dipakpingale
    @dipakpingale2 жыл бұрын

    In my opinion I don't think any person can beat you in Microsoft applications..you are very very expert trainer..! Thank you for sharing your knowledge with us👍🙂

  • @akashneeramkelewan1697
    @akashneeramkelewan16973 жыл бұрын

    Love the quick tips, they are very useful. Please keep them coming. Thanks Leila

  • @fjbekkering
    @fjbekkering3 жыл бұрын

    Man, this is great. Finally a fast search functionality for my emails

  • @qiranwang

    @qiranwang

    3 жыл бұрын

    Can't you search directly from your mailbox?

  • @TheSuccessfulLeader
    @TheSuccessfulLeaderАй бұрын

    O.M.Gosh>Every time I think you hit your limit, you surprise me again: thank you, Leila, you have led me toward making my steps easier and better.

  • @lettyrabuyo7695
    @lettyrabuyo76952 жыл бұрын

    I just wanted to thank you for sharing ALL these tutorials. You just don't know how much this helps us BIG TIME. 💛🧡❤ Love from PH 🇵🇭

  • @janemisc6378
    @janemisc63783 жыл бұрын

    Wow! I didnt know about this until I watched this video. Your content is very insightful! Thank you so much! Avid subscriber here. God bless and more power to you!

  • @robertosfsouza2043
    @robertosfsouza20433 жыл бұрын

    Leila? Amazing lesson! Please do not give up to bring us wonderful excel lessons in finance and engineering. I am sure many many will love these subjects.

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    No worries, more to come :)

  • @blasebom7489

    @blasebom7489

    Жыл бұрын

    what version of Excel is this please ? I do not have these import possibilities at the menu

  • @kets0985

    @kets0985

    Жыл бұрын

    ​@@LeilaGharani Can you please help me if there is any way to extract email information along with attachment names from shared mailbox using web outlook from Chrome browser.

  • @kets0985

    @kets0985

    Жыл бұрын

    ​​@Leila Gharani Can you please help me if there is any way to extract email information along with attachment names from shared mailbox using web outlook from Chrome browser

  • @rodrigors
    @rodrigors Жыл бұрын

    I don’t usually like videos and I most definitely don’t write comments BUT this has helped me so much I wish I could thank you in person! 🙏🏽

  • @mwmstals
    @mwmstals2 жыл бұрын

    I know outlook, i consider myself an excel and power query expert, but this was new to me! Awesome, thank you so much. 👍

  • @yaashjut76
    @yaashjut763 жыл бұрын

    Hi Leila, another wonderful lesson that really helps.

  • @srinjayc9510
    @srinjayc95103 жыл бұрын

    Never knew I could do so much with excel! I show off the excel skills I learn from your vids and your udemy course, at work! You’re a hero!!

  • @TheVamshi03
    @TheVamshi032 жыл бұрын

    Thank you so much. I have learnt a lot from you. Today I have respect in my work place because I have learnt excel. And 75% what I have learnt is from you.

  • @Suchanda_C
    @Suchanda_C2 ай бұрын

    Leila you are absolutely the best

  • @paulspray8363
    @paulspray83633 жыл бұрын

    What do I think? I think you rule! This is a solution to a problem that literally came across my desk today.

  • @Kate98755
    @Kate987553 жыл бұрын

    mind blown....am implementing this today

  • @adamfeglerski9857
    @adamfeglerski98573 жыл бұрын

    I've used Access for so many years. It is much easier, thanks!

  • @romulusmilea2747
    @romulusmilea27473 жыл бұрын

    Excellent information Leila, thank you a lot ! It is useful, with unexpected positive advantages for the ones who choose to save e-mail messages in an alternative location. You know, Excel now is so powerful, so flexible, so capable, it is just a matter of time to see a video from someone, demonstrating that Excel can... cook a delicious meal :-))).

  • @chewbacca5986
    @chewbacca59863 жыл бұрын

    Fabulous! Need to do this for a shared mailbox, I hope it works the same! Thank you!!

  • @vaibhavthakkar9127

    @vaibhavthakkar9127

    3 жыл бұрын

    Hey! Were you able to do this on shared mailbox ? I am unable to

  • @cooloox
    @cooloox3 жыл бұрын

    This is such a useful tutorial and so well demonstrated. Thanks Leila. 🙂

  • @mattsimon931
    @mattsimon9313 жыл бұрын

    great video, I used it immediately, and did not realize the size of my mailbox...took me 20 mins to import all my data...over 18,000 emails. It did work, and I am in the process of fixing the reason why so many emails.

  • @harisyahya8981
    @harisyahya89812 жыл бұрын

    Now you are great teacher in excel and other software field. Great job God bless you.

  • @nbdcbn
    @nbdcbn3 жыл бұрын

    I feel like I love you, You've taught me so much.. so fast... and your voice is golden.

  • @gintomino4136
    @gintomino41363 жыл бұрын

    This is excellent! Very useful to record my daily output at work! Thank you!

  • @simonhodges6084
    @simonhodges60842 жыл бұрын

    Great video and great piece of Excel functionality. One of the rare times you see something that you can immediately see is going to be really useful.

  • @desmondwong5851
    @desmondwong58512 жыл бұрын

    Thanks so much! Needed to analyze high volumes of emails for text analysis and chatbot implementation - extracted all emails from a folder using VBA code and was figuring out my next steps, then I came across this. You've saved me a lot of time and I really appreciate you sharing your expertise!

  • @IvanCortinas_ES
    @IvanCortinas_ES3 жыл бұрын

    This is a brutal advance Leila. Thank you!!!

  • @exploranza

    @exploranza

    3 жыл бұрын

    Indeed!

  • @chrism9037
    @chrism90373 жыл бұрын

    I’ve never thought of this, great idea Leila!

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    Thank you! 😊

  • @KristinBakerWi

    @KristinBakerWi

    3 жыл бұрын

    @@LeilaGharani I am trying to do this with our Office 365 family version and I am unable - is this only available in business or do you have a workaround if in excel: data - external sources - Outlook is not an option?

  • @anirbanbhowmik8692

    @anirbanbhowmik8692

    3 жыл бұрын

    @@KristinBakerWi i have office 365 buisness from my organization but still unable to do it.

  • @KristinBakerWi

    @KristinBakerWi

    3 жыл бұрын

    @@anirbanbhowmik8692 dang - i was scouring the internet like crazy last night.. in your organization - you might be able to use PowerAutomate and create a flow from outlook to excel. I've used it for my organization with forms and auto-populating into excel and it's super awesome (but only in business or school accts) :) Good luck!

  • @woonyoung91

    @woonyoung91

    2 жыл бұрын

    I don't have this one office 365 biz 64bit as well. Seems to be greyed out. Any solutions?

  • @hi_vishy
    @hi_vishy11 ай бұрын

    Simply mind blowing

  • @ayaazthaliph2108
    @ayaazthaliph21082 ай бұрын

    This is incredible!

  • @JonathanExcels
    @JonathanExcels3 жыл бұрын

    PQ is awesome. I believe you can also select all those emails in Outlook and drag n drop into a blank spreadsheet for a one-off analysis.

  • @exploranza

    @exploranza

    3 жыл бұрын

    Is it possible?

  • @davidirish1928
    @davidirish19283 жыл бұрын

    Great tutorial. Thanks. The emails I'm trying to bring in have tables in the body. How can I bring them in as tables? I can't seem to work out how to do that. Appreciate your input.

  • @vinaybharadhwaj3404
    @vinaybharadhwaj34043 жыл бұрын

    You are awesome, teaching us new things. Please don't stop.

  • @arunfurtado469
    @arunfurtado4692 жыл бұрын

    Your channel is now my favorite. Really useful. Thank you so much for sharing your knowledge. God bless you

  • @s.y.daniel2137
    @s.y.daniel21373 жыл бұрын

    Gonna be a major life saver to organise my work to do! A dynamic and clear-cut list! On the other hand i still dont know the way to export the address book....

  • @qiranwang

    @qiranwang

    3 жыл бұрын

    Why not just use the task reminder function in Outlook? Why export the tasks to Excel first?

  • @danielmain3975
    @danielmain39753 жыл бұрын

    I love this functionality! Quick question ... can this functionality also pull in daily scheduled emails that contain spreadsheets? If this is possible I'd like to dynamically analyze the spreadsheets. Just looking to see what's possible. Keep up the great work!

  • @manikkans5907
    @manikkans59073 жыл бұрын

    Great explain..... Thanks ma'am

  • @simona2077
    @simona20773 жыл бұрын

    I used this tip to analyse my notification emails on task completion and prepare a quick report on requests count.. cant believe how easy it is using this option as compared to the manual workaround..Great Tip. Thank You Leila

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    That’s great! Thank you for sharing.

  • @jonathandavidson2042
    @jonathandavidson2042 Жыл бұрын

    Hi Leila, great video as always!! Question for you- what would you do if your company automatically archives your emails after 90 days and you don't want to lose the data in excel once it comes in. Is there a way to backup the incoming data to a new worksheet? Thanks for your thoughts and keep up the great videos! Best, Jon

  • @mpugliano
    @mpugliano3 жыл бұрын

    I think you look amazing only rivaled by your communication skills.

  • @mfmendes1208
    @mfmendes12082 жыл бұрын

    Excellent tip! This helps a lot to manage my inbox and make a proper follow up!

  • @888victorc
    @888victorc2 жыл бұрын

    I'm really learning a lot from you 😌 thank you !

  • @AhmadAli-ht6hy
    @AhmadAli-ht6hy2 жыл бұрын

    FYI- the import from Microsoft Exchange Online - feature is only available with an Enterprise License, not a Business Standard User License. :)

  • @savedbythekingofkings

    @savedbythekingofkings

    2 жыл бұрын

    You are correct. This is so frustrating. So many times when i am trying to follow something like this step two the button that is supposed to be there is not. Really puts me off Microsoft.

  • @t.cneilson38

    @t.cneilson38

    2 жыл бұрын

    What is power automate? For me, this keeps saying that this can't find my credentials. So another way to do this would be nice

  • @monty2ish

    @monty2ish

    2 жыл бұрын

    I was delighted to watch this video, to know this is possible. unfortunately I cant find the data import with a Business Standard User License. Has anyone tried the power automate mentioned by Laura B in the comment below? Is there a way around this?

  • @questionresearch8721

    @questionresearch8721

    2 жыл бұрын

    Thank you. 🙂

  • @dolphinloh7018

    @dolphinloh7018

    2 жыл бұрын

    Hi, how to check the License is under which one for my case?

  • @utkarshthakur3049
    @utkarshthakur30493 жыл бұрын

    Ma'am firstly I would like to tell you that I am a huge fan of yours. Your videos really helped me in getting tremendous growth in my career. I just have 2 doubts from one of your videos. In my Excel 365 version I am unable to find Microsoft Exchange in Get Data Option Under Data Ribbon, nor does Get Data File PDF File is showing in my Excel 365 version. I have also updated it in case, but I am still unable to find both these options. Please help me to figure out these errors, and I'll be really helpful to you. Thank you so much. 🙏

  • @danielsequeira6142

    @danielsequeira6142

    2 жыл бұрын

    the same with me. i don't find that option on excel 365 from a company account business

  • @jeroenvanbroekhoven7325

    @jeroenvanbroekhoven7325

    2 жыл бұрын

    @@danielsequeira6142 Same here Daniel & Utkarsh... It would have been a great help to track offers etc. but I don't have the option either :- (

  • @ady12345cool
    @ady12345cool3 жыл бұрын

    This was brilliant!! So useful. Thank you.

  • @reedgusmus3483
    @reedgusmus34832 жыл бұрын

    Holy cow this was a freaking life saver! THANK YOU!

  • @FourSeasonsStringQuartet
    @FourSeasonsStringQuartet3 жыл бұрын

    Great "how to". Unfortunately not working on Mac running office 365 for mac

  • @z00h
    @z00h3 жыл бұрын

    "While you're down there" Yes please!

  • @naveidali
    @naveidali2 жыл бұрын

    Thanks for teaching.

  • @poketipscr
    @poketipscr2 жыл бұрын

    Thank you so much Leila for sharing this Lesson. This will save a lot of time for us importing information

  • @jomorley4225
    @jomorley42253 жыл бұрын

    Love this idea. What happens when you delete the emails from Outlook?

  • @damrupunjabi684

    @damrupunjabi684

    3 жыл бұрын

    Ya, I also have this query.

  • @jorisboris7921

    @jorisboris7921

    3 жыл бұрын

    try it out. then you have the answer.

  • @JudeBarak
    @JudeBarak3 жыл бұрын

    Hi Leila, Thanks for another great way of using Excel. I am using office 365 with exchange - but I don't see the option to get data from exchange. Is it just an insider option? a specific build?

  • @maxknoblock

    @maxknoblock

    2 жыл бұрын

    You might need to more expensive subscription

  • @drewfabrics
    @drewfabrics10 ай бұрын

    After 3 days of working on many different options, this video solved my problem! Thank you very much!

  • @LeilaGharani

    @LeilaGharani

    10 ай бұрын

    Glad it helped!

  • @gbaldwin1947
    @gbaldwin19472 жыл бұрын

    This saved me quite a lot of work.

  • @davidingham2216
    @davidingham22163 жыл бұрын

    Interesting idea. I feel I want to use that but not sure what for. :)

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    😁

  • @ellisz5972
    @ellisz59723 жыл бұрын

    Hmm ... except that my Excel is missing the "From Exchange" option to import. :-(

  • @kevinoleary3479

    @kevinoleary3479

    2 жыл бұрын

    it appears this feature is only available with entrrprise accounts. Leila, do you have a work-around for business accounts?

  • @Amal757

    @Amal757

    Жыл бұрын

    I found it in Data ->New Query

  • @DerlykLandersi

    @DerlykLandersi

    Жыл бұрын

    @@Amal757 which ?

  • @johnbrown8219
    @johnbrown82193 жыл бұрын

    You’ve done it again! Fabulous content. Big timesaver over exporting from inbox as csv and re-imopting to excel to prep email addresses for specific domain contacts.

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    Glad it was helpful, John!

  • @MyTubezx
    @MyTubezx9 ай бұрын

    Superbbb.. thank you very much...

  • @mrheshamkamal
    @mrheshamkamal Жыл бұрын

    Hey Leila, this is not available in Excel 365 Home.

  • @manjuiyer8983
    @manjuiyer89833 жыл бұрын

    Loved this tip. Is there a way to download excel attachments from outlook to a specific folder automatically? Thank you.

  • @SharathAcharyaputtur

    @SharathAcharyaputtur

    3 жыл бұрын

    Within this query you have an option to save the attachments

  • @poshpantspaddy

    @poshpantspaddy

    3 жыл бұрын

    @@SharathAcharyaputtur What are the additional steps required to save the attachments?

  • @hassanechetouane1092
    @hassanechetouane10923 жыл бұрын

    Thank you; dear teacher for this valuable course.

  • @juanshamistaiger4237
    @juanshamistaiger42378 ай бұрын

    Hola Leila, muchas gracias por el video!!! Me sirvió muchísimo... Te agradezco... Saludos desde 🇨🇱☺️

  • @skomwulski
    @skomwulski3 жыл бұрын

    Is there a way to include importing attachments, do the preview of that attachment is visible in that "email excel"?

  • @yonariasgedom2301
    @yonariasgedom23013 жыл бұрын

    Hey Leila, is it possible to open attachments such as pdf document in excel (once you import the emails to excel)?

  • @exploranza

    @exploranza

    3 жыл бұрын

    I don't think it happens. The emails are imported as text, but not with attachments. Correct me if I am wrong!

  • @stevemarshall8873
    @stevemarshall88732 жыл бұрын

    00:40 - I always believe you Leila! Thank you as always, this is going to be a massive help!

  • @7oy
    @7oy2 жыл бұрын

    What an amazing lady. I am going to buy your excel courses in the next few months. $500 sounds like a good price for 9 courses and if your KZread vids are good , the courses are bound to be!

  • @Mindwiper
    @Mindwiper3 жыл бұрын

    I dont even have the option to get data from Microsoft exchange. Can someone help?

  • @Mindwiper

    @Mindwiper

    3 жыл бұрын

    Ok I found the solution. There isnt :/ It seems this option is only for Microsoft 365 Enterprise

  • @rfcarty
    @rfcarty3 жыл бұрын

    So what if you dont have the MS Exchange Server option in Data Source? Is there another way to query emails as such?

  • @narayanamurthy6573

    @narayanamurthy6573

    3 жыл бұрын

    Even I'm facing that right now. Please put it over here if any such other query exists?

  • @khalidseada3498

    @khalidseada3498

    3 жыл бұрын

    Likewise. Help please

  • @kleberbispodasilva7775
    @kleberbispodasilva77752 жыл бұрын

    Simplesmente fantástico! 👏👏👏👏👏

  • @GinoNigro
    @GinoNigro3 жыл бұрын

    Such a great idea! Thank you so much Leila👍

  • @aziquaderi
    @aziquaderi3 жыл бұрын

    Hello Leila, I cannot find Microsoft Exchange in the drop down menu from Other Sources. How and where do I get it? Please advise.

  • @Monduras

    @Monduras

    3 жыл бұрын

    I found mine in the new query drop down

  • @aziquaderi

    @aziquaderi

    3 жыл бұрын

    @@Monduras can you please show me?

  • @Monduras

    @Monduras

    3 жыл бұрын

    @@aziquaderi do you use discord? My id is Mond#5273

  • @GixxerGR
    @GixxerGR3 жыл бұрын

    Just looking for a function that automaticly reply to all my e-mails in a better way than I would.

  • @matthewv4170

    @matthewv4170

    3 жыл бұрын

    You can use power automated to flag emails and send replies and put it in your Tasks

  • @johng5295
    @johng52952 жыл бұрын

    Leila, thanks in a million. Great content. Awesome. Grade: A++💥

  • @TGithinji
    @TGithinji3 жыл бұрын

    Great content 👍

  • @saibaba270
    @saibaba2703 жыл бұрын

    Leila is it also possible to track the status of each email whether those are replied or not

  • @exploranza

    @exploranza

    3 жыл бұрын

    I don't think it happens automatically because once imported the data is in Excel and it doesn't change automatically. Correct me if I am wrong!

  • @AndoSydney
    @AndoSydney3 жыл бұрын

    Love the idea Leila, however I do not have access to Microsoft Exchange in the 'Get Data' list in Excel... any suggestions as to how to access this option?

  • @KristinBakerWi

    @KristinBakerWi

    3 жыл бұрын

    @Leila Gharani I am in the same boat! Would LOVE to know the workaround for this! (Office 365 - family, not business account)

  • @igrieger
    @igrieger Жыл бұрын

    You’re so good! Thanks!

  • @kumarrohit8538
    @kumarrohit85382 жыл бұрын

    Thank you!!

  • @larrywickline640
    @larrywickline6403 жыл бұрын

    Enjoy Your tutorial and something we all do daily Great job as always

  • @GSP-76
    @GSP-763 жыл бұрын

    I'm an IT manager and didn't know this could be done...thank you for the great video!

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    You're very welcome!

  • @arielmoreno6334
    @arielmoreno63343 жыл бұрын

    Thank You... This is exactly what i looking for.

  • @bsafridi
    @bsafridi3 жыл бұрын

    Each video is just wow....you are amazing 😊

  • @roseneidesantos7350
    @roseneidesantos73502 жыл бұрын

    awesome ! i've never imagined that power query allow this fantastic way to control my emails !

  • @jessicalopez2162
    @jessicalopez21623 жыл бұрын

    Super awesome, super handy, super helpful. Love, love, love it!

  • @zaater2006
    @zaater20062 жыл бұрын

    Amazing data control and automation

  • @H2Oto369
    @H2Oto3692 жыл бұрын

    You are unbelievable! Thanks

  • @jasonipfatsiong2062
    @jasonipfatsiong20623 жыл бұрын

    Very useful and amazing. Much appreciated Jason

  • @colormile-vid8888
    @colormile-vid88883 жыл бұрын

    This is awesome!!! Thanks Leila!

  • @Vaneet.singh13
    @Vaneet.singh133 жыл бұрын

    Thank you @Leila, your videos are very helpful.

  • @rhlogic
    @rhlogic3 жыл бұрын

    This tip is a Godsend!

  • @75psheth
    @75psheth2 жыл бұрын

    This is awesome!!! Thank you!!

  • @allop53
    @allop533 жыл бұрын

    Thank you very much. This will save me hours of work.

  • @leybourne
    @leybourne3 жыл бұрын

    That's fantastic! Power Query is great!

  • @gatewayprice
    @gatewayprice3 жыл бұрын

    Thank you for this. This just gave me about an hour back from my day.

  • @LeilaGharani

    @LeilaGharani

    3 жыл бұрын

    Glad to hear it!