In this step-by-step tutorial, I show you how to create an attractive and functional Intranet SharePoint Site. An intranet is a great way to bring together all the various resources available within your organization and provide a one-stop-shop for employees to access the latest news and announcements, events, links, forms, policies, employee handbook, and other information. SharePoint Intranet can also become a great communication hub that will improve user adoption and user engagement within your organization.
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00:00 - How to create an Intranet in SharePoint
02:49 - Step 1: SharePoint Designs
08:48 - Step 2: Build from scratch or from a Template?
12:20 - Step 3: Create a Communication Site
25:46 - Step 4: Decide on Content for SharePoint Intranet
29:16 - Step 5: News & Announcements (News Web Part)
40:20 - Step 6: Company Calendar
46:12 - Step 7: Links (Hero and Quick Links Web Parts)
55:46 - Step 8: Weather (Weather Web Part)
58:50 - Step 9: Current Time (World Clock Web Part)
01:01:09 - Step 10: Map (Bing Maps Web Part)
01:04:10 - Step 11: Deadline (Countdown Timer Web Part)
01:08:49 - Step 12: CTA (Call to Action) (Call to Action Web Part)
01:11:21 - Step 13: Photos (Image Gallery Web Part)
01:16:33 - Step 14: Videos (Stream Web Part)
01:26:14 - Step 15: Customize the Main Page
01:32:16 - Step 16: Customize the Theme
01:39:40 - Step 17: Upload a Logo
01:41:53 - Step 18: Set up Site Permissions
01:45:57 - Step 19: Create a Hub Site
01:52:57 - Step 20: Set up Viva Connections (Embed Intranet in Teams)
01:56:00 - Need Help building an Intranet?
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The following topics and decisions are discussed in this video:
- Intranet Design Approach. The first step is to determine whether you will create your SharePoint Intranet from scratch or rely on one of the available SharePoint Intranet templates (within SharePoint or Lookbook). I discuss the pros and cons of each option.
- Decide on the Site type. The choice for the SharePoint Intranet is obvious - a Communication Site Template
- Content for SharePoint Intranet. One important step in creating the Intranet is to determine the types of content you would like to add to your SharePoint Intranet. Once you determine the content types, you can then translate the content into specific SharePoint Web Parts that would help you achieve the objective.
The following types of content and web parts are covered in this video:
News & Announcements. News Posts and News links are an important staple of many Intranet portals, where you can share the latest news & announcements with the employees. For this purpose, we use the News Web part.
Events. Every organization has Events to capture, so Events or Company Calendar is a frequent request for SharePoint Intranet. There are a few calendar options available in SharePoint. However, the Events Web Part is a better choice.
Links. Links are another popular type of content. You always needs to link/create shortcuts to various sources. There are many different ways to present links in SharePoint. The two options/web parts I cover for links in this video are Hero Web Part and Quick Links Web Part.
Weather. Weather display is a great way to spice up the SharePoint Intranet. For this, I demonstrate the Weather Web Part.
Current Time. If your organization has offices in different locations and time zones, then the Current Time of that location might be handy. For this, I demonstrate the capabilities of the World Clock Web Part.
Map. Sometimes, you might want to display a certain address (i.e., of your corporate location or facility). We do have that capability as well in SharePoint - Bing Maps Web Part.
Countdown Timer. Sometimes you want to notify your users about the approaching deadline (Project Go-Live or Benefits Enrollment). For this, I explain the benefits and settings of the Countdown Time Web Part.
Call to Action. If you need your employees to take action on something, then the Call to Action Web Part will help. It displays the nice looking button with CTA redirecting user to a dedicated link.
Images. If you have a catalog of images and photos - you can use an Image Gallery Web Part. It will definitely make your Intranet more attractive.
Videos. Users love consuming video content on social media. You can also include videos on SharePoint Intranet and display a single or multiple videos. For this, we use the new Stream Web Part in SharePoint.
I also explain how to add a logo and adjust the overall site theme (color palette). Towards the end of the video, I also explain how to set up the proper permissions, convert the site into the Hub (so you can connect other sites to the Intranet Site), and integrate the Intranet with Teams (via Viva Connections).