How to Add Simple User-Level Security to Microsoft Access Databases

In this Microsoft Access tutorial I will teach you how to add simple user-level security to your databases. We will create a user table and give each user a logon name and password.
Disclaimer: This tutorial will show you security that is "good enough" to keep most users out of your database. However an experienced Access developer will be able to bypass this logon routine. To learn the best possible way to secure your database I recommend my Microsoft Access Security Seminar. 599cd.com/Security
BECOME A MEMBER:
KZread: / @599cd
or My Site: 599cd.com/THMember
LEARN MORE:
599cd.com/UserLevelSecurity
PREREQUISITES:
Intro to VBA: 599cd.com/IntroVBA
Modal & Popup: 599cd.com/ModalPopup
DLookup: 599cd.com/DLookup
NZ Function: 599cd.com/NZ
If Then: 599cd.com/IfThen
MsgBox: 599cd.com/MsgBox
Simple Security: 599cd.com/SimpleSecurity
LINKS:
Input Mask: 599cd.com/InputMask
Double Double Quotes: 599cd.com/DoubleDouble
Track Log On: 599cd.com/TrackLogon
Database Password: 599cd.com/DatabasePassword
RECOMMENDED COURSES:
Access Security Seminar: 599cd.com/Security
Access SQL Server Online: 599cd.com/SQLOnline
NEXT VIDEO:
User Level Security Part 2: 599cd.com/UserLevelSecurity2
FREE TEMPLATE DOWNLOADS:
TechHelp Free Templates: 599cd.com/THFree
Blank Template: 599cd.com/Blank
Contact Management: 599cd.com/Contacts
Order Entry & Invoicing: 599cd.com/Invoicing
More Access Templates: 599cd.com/AccessTemplates
ADDITIONAL RESOURCES:
FREE Access Beginner Level 1: 599cd.com/Free1
How to Use Access in 30 Minutes: 599cd.com/30Minutes
$1 Access Level 2: 599cd.com/1Dollar
Donate to my Tip Jar: 599cd.com/TipJar
Get on my Mailing List: 599cd.com/YTML
Contact Me: 599cd.com/Contact
TechHelp: 599cd.com/TechHelp
Consulting Help: 599cd.com/DevNet
Twitter: / learningaccess
en.wikipedia.org/wiki/Microso...
products.office.com/en-us/access
microsoft.com/en-us/microsoft...
KEYWORDS:
access 2016, access 2019, access 2021, access 365, microsoft access, ms access, ms access tutorial, #msaccess, #microsoftaccess, #help, #howto, #tutorial, #learn, #lesson, #training, #database, How do I set up security, What happened to user-level security, securing a Microsoft Access database, How To Manage User Permissions In Access Database, user table, usert, username, password
QUESTIONS:
Please feel free to post your questions or comments below. Thanks.

Пікірлер: 54

  • @thomascole8216
    @thomascole82169 ай бұрын

    Pure Gold! Great Instructor, easy to follow. Everytime I watch I learn another nugget I didnt know. Thank You

  • @599CD

    @599CD

    9 ай бұрын

    Glad to help

  • @meowmadecrafts
    @meowmadecrafts Жыл бұрын

    I was literally about to implement something similar today! Thank you for sharing!

  • @599CD

    @599CD

    Жыл бұрын

    Welcome

  • @Dragon-vv2ew
    @Dragon-vv2ew Жыл бұрын

    Hi Richard, your videos are always interesting, every time I see your videos I always learn some little properties to add to my little databases. Thanks again to you and your team! I'm sorry I don't know English but with subtitles you can understand perfectly.Many greetings from Italy! Ciao Richard, sempre interessanti i tuoi video, ogni volta che vedo i tuoi video imparo sempre qualche piccola proprietà da aggiungere ai miei database. Grazie ancora a te al tuo team! Mi dispiace non sapere l'inglese ma con i sottotitoli si riesce a capire perfettamente. Tanti saluti dall'Italia

  • @599CD

    @599CD

    Жыл бұрын

    You're very welcome

  • @RichardNickyBrian
    @RichardNickyBrian Жыл бұрын

    Thanks for this one too.. God bless your efforts. Mr. Richard, live long and prosper. ❤🎉

  • @599CD

    @599CD

    Жыл бұрын

    Welcome

  • @shahramahmadzadeh5285
    @shahramahmadzadeh5285 Жыл бұрын

    Hello Mr. Rost. I just wanted to say a big thank you to you for presenting this topic. I have been waiting for this presentation for a long time. I consider you my teacher, because I have learned a lot from you. Unfortunately, I live in Iran and because of the embargo, I cannot buy your courses. Once again, thank you for all your kindness and cares.

  • @599CD

    @599CD

    Жыл бұрын

    You're very welcome

  • @muraterkan8521
    @muraterkan8521 Жыл бұрын

    thank Richard. it very very useful and clean instructions.. as always

  • @599CD

    @599CD

    Жыл бұрын

    You're welcome

  • @ADITYA_SINGH1
    @ADITYA_SINGH1 Жыл бұрын

    thanks for considering the request sir cant wait for part 3😃

  • @599CD

    @599CD

    Жыл бұрын

    You got it

  • @Airfo2248
    @Airfo22482 ай бұрын

    Love it! Just what I needed!!

  • @599CD

    @599CD

    2 ай бұрын

    Glad I could help!

  • @petewarby7158
    @petewarby715810 ай бұрын

    AWESOME!!!!!!!

  • @onpassive2441
    @onpassive24417 ай бұрын

    You are a great trainer. I enjoy your lessons. I wish my English was better so I could join the group

  • @599CD

    @599CD

    7 ай бұрын

    Thank you! 😃

  • @danielantoyma4152
    @danielantoyma41523 ай бұрын

    Hi Richard, thanks for your videos. I'm trying to find some info about SSO with Access. Would you know if it's possible? Thanks

  • @UltraStarWarsFanatic
    @UltraStarWarsFanatic Жыл бұрын

    Richard, can you tie these accounts to the ability to enter design view/etc.? In the sense of having an account for developers, and another account for end users?

  • @rhodnill5906
    @rhodnill5906 Жыл бұрын

    I did this thing to my project, but to make it more secure, I hashed(encrypt) the password and the Username so that "if" someone can bypass my database and get accessed to the UserT, the password and Username field is hashed or encrypt. I did the Hash password twice, there's a Level 1 Hash then Level 2 Hash. Its like Password ⏩ Level 1 Hash ⏩ and the Level 1 Hash, Hash it again to Level 2 Hash and store it to the Password field in the UserT. just to make it secure. I also hashed the Username so that the bypasser have no Idea what is going on. 🤣🤣 But, thank you, my VBA code is more like a ancient text to read, so difficult to understand and it has more than 20 lines of code, unlike to your VBA Code is straightforward and easy to understand. 🤗😍 Can't wait for the Part 2 and 3. 🔥🥰

  • @599CD

    @599CD

    Жыл бұрын

    Yeah, I do something similar with sensitive data: 599cd.com/Encrypt

  • @thunderkai430
    @thunderkai430 Жыл бұрын

    Hello Mr Rost. Thank you so much for the tutorial. I want to ask that how do I add a "Hello" before the TempVars("Username")? Like I want to show "Hello XXX" in the main menu caption. Thank you.

  • @austinmyers106

    @austinmyers106

    Жыл бұрын

    you could do something like this MainMenuLabel.Caption = "Hello" & " " & TempVars("Username") still learning access, but i think that would work

  • @dolittlediehard1670
    @dolittlediehard1670 Жыл бұрын

    Very good, love it but it would be better if users could set their own passwords and if the admin got an alert for 3 failed attempts.

  • @599CD

    @599CD

    Жыл бұрын

    Sure... feel free to add all that if you want

  • @andinascrocroandinas9352
    @andinascrocroandinas93525 ай бұрын

    Hi Mr. Rost. One question. the code correct is that: If IsNull(TempVars("Username")) Then TempVars("Username") = "Nobody" MainMenuLbl.Caption = TempVars("Username") but if I have the second label that I want use in the same form, I just copy code? like that: example If IsNull(TempVars("Job")) Then TempVars("Job") = "Nobody" JobLbl.Caption = TempVars("Job") thanks

  • @rbe6963
    @rbe69633 ай бұрын

    Would it be a waste to pull, with an open recordset in vba, the record for the user and check for the id and password?

  • @hosseinpeyvandi3992
    @hosseinpeyvandi39925 ай бұрын

    Nice and clean as always but how can i find part2??

  • @599CD

    @599CD

    5 ай бұрын

    Links in the description under the video

  • @professional7330
    @professional7330 Жыл бұрын

  • @599CD

    @599CD

    Жыл бұрын

    :)

  • @luisdacunhalima734
    @luisdacunhalima734 Жыл бұрын

    Hi. Great tips. Just one thing is not clear for me: My password is not Case Sensitive. Could we do that? Thanks

  • @599CD

    @599CD

    Жыл бұрын

    Lots of people have brought this to my attention. I'll be mentioning it in Part 4.

  • @vic902
    @vic9023 ай бұрын

    Can multiple users still access the database if they all have the same login username and password?

  • @jamesrakestraw7125
    @jamesrakestraw712510 ай бұрын

    Hello. You make the Login. Do you need to make a Login log to?

  • @599CD

    @599CD

    10 ай бұрын

    Sure

  • @599CD

    @599CD

    10 ай бұрын

    599cd.com/TrackLogon

  • @willmiranda9710
    @willmiranda97106 ай бұрын

    Is there a way to create a message box that pops up when your mouse hovers of any label providing the details of the information require for that field.

  • @599CD

    @599CD

    5 ай бұрын

    599cd.com/ControlTipText

  • @AmayPlays
    @AmayPlays11 ай бұрын

    Hi when I put no password it is letting me in only with valid username

  • @abaurre3
    @abaurre36 ай бұрын

    I would like to implement this so I can do two things: 1- Open diferent forms or dashboards according to different users; 2- Use this user ID globally to register table changes and operations, by user. Is it possible to carry on this "UserID" throughout other functions and subs, including private subs?

  • @599CD

    @599CD

    6 ай бұрын

    Absolutely it is. 599cd.com/SecuritySeminar

  • @MichaelEaton-sd5wk
    @MichaelEaton-sd5wk6 ай бұрын

    Hi, how do we handle the password field being blank, It seems that the user can login with no password and I don't want that

  • @599CD

    @599CD

    6 ай бұрын

    Yeah, that's something I really didn't think about when I was recording the video. I just assumed that everyone would know that you need to check for a blank password. Just throw an IsNull in there somewhere. 599cd.com/IsNull. Remember, these videos are more about giving you ideas and showing you what's possible. These are not meant to be finished, complete solutions. If you want a much more detailed and comprehensive security system for your database, check out my security seminar at 599cd.com/SecuritySeminar

  • @onpassive2441
    @onpassive24417 ай бұрын

    If possible, activate translation so that we can benefit from your channel more.

  • @599CD

    @599CD

    7 ай бұрын

    That's a KZread feature in the settings you can set whatever language you like

  • @jtjones1294
    @jtjones1294 Жыл бұрын

    There's an issue if you have a correct user but blank password it will let you logon. I fixed the code by adding an or IsNull(Password) to the password if statement 13:35

  • @599CD

    @599CD

    Жыл бұрын

    Yeah - lots of people have brought this to my attention. I'll be mentioning it in Part 4.

  • @johnpescatore7529

    @johnpescatore7529

    Ай бұрын

    Thanks for the correction ... it was driving me crazy !

  • @kunashemupfeka939
    @kunashemupfeka9395 ай бұрын

    After inputting all the code into the build even it keeps on saying user not found

  • @599CD

    @599CD

    5 ай бұрын

    Well that sucks

  • @Pyar_Sab_K_Lyea
    @Pyar_Sab_K_Lyea11 ай бұрын

    I have 2 fields in UserT table (1 is username) and (2 is Person Name) and I want to show Person Name in Main Menu Label using tempvar("PName") but error occured Invalid Qualifier. HOw to resolve it

Келесі