I just want to say. I am only 5 min and I haven't heard truer words about file sharing in such a long time.

If only all demos were this good, so practical... Thank you!

UNNNNNbelievable. 1 hr 28 min and I didn’t want it to end. Thank you for this.

Thanks for putting it all together in such a clear and coherent way. This is perhaps one of the best training videos I’ve seen!

Holy cow. 30 minutes in, and this is already the most helpful tutorial on M365 I’ve found to date. Well done! 😊

@Xerillion

10 ай бұрын

Thank you @atxbet!

This guy knows what he is talking about...not trying to be overly complicate things I often watch a microsoft video or read a howto article takes over 2 hours and the time to do the task about 30 secs.

This guy is great. Gave me so many key points to help me sell my company on moving to O365 file storage

This is indeed one of the best training videos I ever came across. Thank you very much for all your time and efforts to make this such a perfect eye opening demo for IT admins managing office 365 blindly and never knew the actual potential.

Awesome walk through and information. Made me realize that I put my foot in my mouth when I suggested using OneDrive for sharing files across teams.

Great Video!!! It took the company that I work to a new level of security and also helped us organize our files in a better way having control over all of the files. Also considering the money we had pay in the mail server and the file server, it end up being a better solution and with very less cost. Thanks!!! You Guys are helping a lot.

@Xerillion

4 жыл бұрын

That's real nice of you to say :) Thanks Thiago!

one of the best videos I have seen on the subject. No unnecessary babble, only facts facts facts facts. many thaks

Lot of awesome info here! Thanks for putting this together!

i love you, dude. i don't understand a sentence, but, i still love you, man.

@Xerillion

2 ай бұрын

Thanks @BrianTrela...I love you to man. ❤

Amazing video ,very useful and practical .Excellent explanations which anybody can follow. Thanks for demystyfying the packaging of Office365 and help drive in the transition .

Great video! I must say though, makes more sense still to use Sharepoint when it comes to a decent sized file server/company. If the file server was a simple shared folder between a simple group of employees with very distinct departments and no employees from other departments needed access to certain files within another department I could see Teams working. Sure, it'd be nice but realistically that's rarely the case.

@Xerillion

4 жыл бұрын

Thanks! And yes, I agree with you 100%. I mention in the video if you have more complex access control requirements, then you'd still need to use SharePoint document libraries, though in let's say, 98% of the cases we see, it isn't required and Teams permissions works really well.

This is awesome! Thank you. It answered a lot of our questions.

Five stars on this video. Thank you.

I am disappointed that I can only like this video once! A-MAZ-ING 😎

I don't normally leave comments, but this video is THE BEST! Thank you for putting this together and made it available to many of us. Your explanation is so clearly and easy to understand, along with the hands-on demo. Can't thank you enough... wish you the best and stay safe.

Great video, great delivery, one of the best, thank you!!

Excellent video! One of the best I have seen .. Thanks

Amazing Video! A real musthave for Sharepoint Online Beginners

Pseudo IT guy here, this was excellent.

Taking IT a step further with Microsoft 365

Great video, subscribed!

Thanks For Supporting This Ad!

Great video, extremely insightful.

Splendid video! We are seriously thinking of moving our shared folders to Office 365. One of the questions we are pondering is how this will look on Teams for people that need full access to everything on the network shared drive and we have thousands of folders. The management group usually has access to everything. We also trying to figure out permissions. Our file shared permissions are designed in a need to know basis.

@Xerillion

4 жыл бұрын

Thanks Javier! You can still give those people access to everything - no problem there at all.

Incredible video. I have so many questions.

Wow you shared everything you know about this software

Good stuff Wayne

@Xerillion

4 жыл бұрын

Thanks Rob!

Great video, thank you.

Fantastic video and indispensable for any business, large or small, contemplating this type of migration. The entire use case is here. This video showed an MS Excel demo illustrating how you interact and collaborate with an Excel file when it resides in a Teams site, and how collaboration is more intuitive and feature-rich than when it resides on a legacy-style file server. The other file types in the Office Suite, like PowerPoint and Word, will obviously have similar enhanced functionality and collaboration abilities. For some, Microsoft OneNote remains somewhat of an enigma--at least as to its use case. It's definitely a slick application and appears useful. Would you consider doing a short video on Microsoft OneNote? Although there might be some perceived redundancy relative to Word and what that program does, my hunch is that there is still a strong use case for it. Do you have any recommendations on how to best maximize OneNote and how it "fits-in" to the bigger picture and workflow within the ecosystem here? Is it merely a "nice-to-have;" or, when used as envisioned by MS, is it a "fundamental" the way Excel, Word and Powerpoint are? I recently took all the steps you note in the video here for my small business, and there's absolutely no going back. The benefits and productivity boost are immediate.

@Xerillion

4 жыл бұрын

Thank you so much for the nice comment! Regarding OneNote - you know, I have thought about a video on that many times. I use it every day, and have been for over 3 years, and so does everyone at our company. Nobody takes paper notes during meetings, ect. - it all goes into OneNote. I have a section called Daily Planner, where I copy-forward the previous days OneNote page, and then rename it with the new date. I clear out the stuff I got done. Anything I need to do, I write it in there. Anyway, I know that it is better shown in a video. In some of our Teams channels, we also have tab for OneNote as well. Thanks for the input and the request. I think at some point I should do something on OneNote and it wouldn't be a hard video to make. I'm currently working on an updated Teams video for 2020, which I hope to get out in about 4 more weeks.

@TheAlphaandOmega

4 жыл бұрын

@@Xerillion My pleasure and positive feedback definitely well deserved. The indispensable value here is in the practical use cases in all these videos that clearly demonstrates a synthetic knowledge of Microsoft's ecosystem; synthesizing a broad range of features and services into a cogent and easy to understand use case. It's one thing to simply repeat an MS product release presser or demonstrate some isolated examples, but another to bring the entire spectrum together in a succinct and easy-to-understand package. Thanks for the reply, and certainly looking-forward to future videos on both Teams, OneNote and other items in the MS 365 toolkit. Will definitely be staying tuned!

what I can say is awesome for this video, and it let me know that move from the file server to m365, what kind of license actually I need, tips of how important with additional policy and configurations.

Great video Wayne. I’m curious, you’re such a big believer in the Microsoft Security Tools as part of ATP, E3 and E5, do you put faith in the Malware / Phish protection in the service or do you suggest the ongoing use of a third party software for mailbox filtering?

@Xerillion

4 жыл бұрын

Thanks Luke! Yes, I only use the M365 security controls in our own tenant, as well as in M365 solutions for clients. In fact we had a discussion with a prospect yesterday about "having all your eggs in one basket" - which I get. The problem I see is that in the days when we had a "solution stack" in our consulting practice (i.e., different partners for spam filter, antivirus, device management, ect.), it was a pain to manage so many different platforms and so many different relationships. When we said - 'OK, we are going to do everything inside M365 Enterprise", then it because much simpler, and effective in terms of training our team, training clients, and getting better and better at the security controls inside M365; they are extensive and robust. An IT Pro in their 30's and 40's and easily make the remainder of their career entirely around M365 and never get bored; there is simply too much to learn. I tell people all the time - not everyone will need to re-host legacy servers in Azure, but EVERYONE will need Microsoft 365: new companies, old companies, small companies, big companies. Lastly, I'll say that the evidence at the end of the day is that our clients that have security controls with M365 are the most stable - which means a better quality of life for the client, and for the IT pro's that support them :)

Great video. I wish Teams allowed for read only access also, until then I think SharePoint is more appropriate for file server migrations.

@Xerillion

4 жыл бұрын

If a client did come to me and say they needed a folder to be "read only", then I agree, I'd tell them we need to setup a SharePoint document library; I have never had that request to date though - but I understand some people could need that. Teams is meant to be a simpler, friendlier collaboration tool that happens to have a place for files; it works like texting on your smart phone but it is so much more sophisticated. Users also prefer the Team interface over the SharePoint interface. Anyway, I do agree with you though, and as I mentioned in the video, if someone needs more complex security controls, they should move to a SharePoint document library.

@lefrinj

4 жыл бұрын

I was sure this was the case but unless something has changed recently I'm seeing more granular permissions available in Teams now too... More testing required..

Big thumbs up on the video.

@Xerillion

10 ай бұрын

Thanks @ggates5859.

Great video! You guys have a great way of communicating Technology. We are currently planning a file server migration. I have a couple questions that I am hoping you call help with: 1. Through my research, I've found that Sharepoint has the 5000 item limit to view folder structures. I'm assuming this is still the case with Teams since it uses the Sharepoint platform. How do your larger clients deal with this through the Teams File structure? 2. Is there a way to centrally disable downloading synced files? In other words, I would like to still have the file structures synced and visible to our users, but I don't want them to be able to download the files to take up local storage. Thanks again, and keep up the great work!

@Xerillion

4 жыл бұрын

Thanks! When we build things out in Teams, we don't have this issue with 5,000 item view limit like we did in SharePoint. So, it just hasn't been a problem. For your second question, which is an interesting one - we haven't had that come up yet with a client or prospect, so I'm not sure off the top of my head, though I suspect you could control File on Demand behavior centrally - thinking most likely through PowerShell.

Thanks for the great video. A lot of information. I know it is a few years old but still seems relevant. I am curious how you set up the Windows Explorer folder shares for Xerillion (at about the 15-minute video mark) to your Sharepoint/Teams folders? Is that manually done by the Sync function or can that be automated similar to running login scripts in a typical network setting.

@ettorecasagrande8534

3 ай бұрын

I think Intune can do it.

Best!!!

Another great video Wayne, thank you. What's your opinion on Cloud Drive Mapper or similar solutions that enable direct drive mapping to Sharepoint Online and Onedrive for Business ? These vendors make the point that Onedrive file syncing - even given Files on Demand - isn't feasible in large environments hosting terabytes of shared network data, thousands of staff/students or hotdesking. In the video you make the point that direct drive mapping to the cloud could lead to file corruption, however these tools are being used by millions of users worldwide, presumably successfully.

@Xerillion

4 жыл бұрын

Thanks H.O. King! Good to see you back on here! I'm not familiar with Cloud Drive Mapper - though thanks for sharing it. So my opinion on cloud drive mapping is that I do agree that companies with 20 year old + file servers with tons of subfolders and hundreds of thousands of files per folder will have issues with syncing via OneDrive. My point there is - why on earth are we taking 1990's shared folder structure with us into 2020? Isn't it time to clean house and organize this? This video was so long I had to cut out some parts, but one part is how you actually "clean house" in your migration to Teams Files or SharePoint Document Libraries - in this migration it is a good opportunity to restructure this cloud file sharing system and get away from the concept of mapped drives. At Microsoft Ignite a few years ago I talked with a SharePoint engineer that told me they do a sync, not a mapping because mapping across a WAN can corrupt files. I agree with this. Also, there was a time in our practice that we did drive mappings to SharePoint document libraries and overall found it problematic and it was something Microsoft sanctioned - yes you could do it, but they didn't recommend it or support it. Last thing I'll say is that bigger companies tend to have 1Gb fiber Internet connections, and if they have that, they could literally lift their file server straight into a Microsoft Azure virtual network - and we have done that at Xerillion. Then you can just keep rolling with your existing file server but have it in the cloud. Storage is cheap in Azure, and file server compute is also cheap because there isn't much processing or memory required.

Thanks for putting this together for the IT community. I have a question, we have a similar setup with Sharepoint document libraries inside of dept sites, but they are super large, hundres of thousands of files and folders. If I do OneDrive sync approach files takes forever to sync and load and changes to show in SharePoint. My users are losing confidence in SharePoint as the file server, I keep hearing them saying the file server was so much better and easier that SharePoint.

@Xerillion

3 жыл бұрын

If you are having these sorts of issues, I really suggest finding a Microsoft partner in your country that has a gold competency in Cloud Productivity or Collaboration and Content, which is easy to verify. There are too many nuances for an IT Pro who hasn't done this many times before to migrate their comapny over. SharePoint document libraries are not like traditoinal Windows Server File Shares. You can make them look similar for the user's comfort, but they are much more sophisticated and need someone who is trained, certified and experienced with it to help you avoid these landmines which tend to hurt an IT manager's career.

@joelmarino2732

3 жыл бұрын

@@Xerillion completely agree, thanks for the input. Great content by the way, keep it up!

@jacla1410

2 жыл бұрын

@@Xerillion Exactly the same challenge where indeed we hit that 300K limit of onedrive fileondeman feature. It would be nice if Microsoft changes something which gives the explorer type view (NOT webdav) but at the same time preventing that the limited file ondemand mechanism is triggered. (it's that processing int he background which can't keep up) Having both is no option....at least nothing what I've found so far. Maybe 3rd party tools for this? One solution would be chop up all the data etc.... but you pretty much hit the question: let's just keep the server alive and all users stay happy. Until MS gets that silver bullet out.

Thank you for another excellent video. You present the material in a practical way that I have not seen elsewhere, and I for one have learned some critical insights. However, I was hoping you could answer one question for me. At around 28 minutes in, you begin to discuss how file permissions are managed in Teams, with the associated files synced to client PC using OneDrive. I have done this, but in my environment, only I have editing rights to the files by default. For all other members of the Team, the files open Read Only by default. Furthermore, the real-time collaboration feature does not work when two people have the same file open. Is there a pre-requisite step not mentioned in the video needed to create the same experience that you demo?

@Xerillion

4 жыл бұрын

Thanks Glynn! Surprising situation you have there. I can say with our implementation that we are pretty much using the default settings: there are owners, and there are members, and that is it. Each have the ability to view/edit, ect. There must be something going on with those Office 365 groups behind the scenes. If that were happening to me and I put an hour in trying to figure it out but wasn't getting anywhere, I'd end up submitting in a support request to Microsoft.

Great video. Many thanks. How did you sync your Sharepoint with the file explorer?

@Xerillion

4 жыл бұрын

Thanks! You use OneDrive to do that.

nice vid. Technical yet understandable. are you using OneDrive to fake the appearance of a shared drive?

@Xerillion

3 жыл бұрын

Thanks! And yes.

👍👍

Hi Wayne - Great video! I'm in the process of making this move but I'm not sure how to handle the old file folder structure. Our owner loves organization of files, example: Sales/Year/Customer/Project/etc. Is this necessary with new search capabilities and how do you recommend handling this?

@Xerillion

4 жыл бұрын

I think what your boss is looking for is fine - and we see this format you mention quite a bit. You can bring it over and your workflows over with it to Teams Files. Down the road you can always change it up. The main goal is to move to cloud services and get away from file servers - which is what you are doing...so congrats! Your boss is lucky to have a forward thinking IT manager :)

Good Video, only question I have is Microsoft using old servers to store all of the Teams data in Sharepoint? Or do they have new servers with new data policies too?

@Xerillion

3 жыл бұрын

Hmm, not sure what you mean by "Is microsoft using old servers?".

Thanks for another great video. For a very small office (3-5 seats) with no in-house IT would you still use sharepoint sites or just One drive for business - the admin panels for O365 can be very intimidating ?

@Xerillion

4 жыл бұрын

Thanks Paraig! Yes, I agree that the admin portals/panels can be intimidating , though my advice would be to just implement your shared folders in Teams, then sync them with OneDrive. I'd push through and get some basic training done - all free with Microsoft microsoft.com/learn. If you don't have time to train, they hire a consultant to help you, but I would build it out in Teams, and sync with OneDrive and no, I would not just put everything in OneDrive. OneDrive on its own is not a proper collaboration system - you need Teams or SharePoint.

@lefrinj

4 жыл бұрын

@@Xerillion Absolutely agree, I'm still unpicking shared files in a single OneDrive where everyone in the company signs in as this one file sharing user. Argh. Even in normal situations where everyone has their own user and one person is sharing out all the files for the organisation, what happens when they leave? You have to have shared files in a separate central location and keep OneDrive a location for more personal files with occasional sharing.

@Xerillion

4 жыл бұрын

@@lefrinj You are on your way my friend! And - you are WAY AHEAD on your thinking from most IT managers out there.

@lefrinj

4 жыл бұрын

@@Xerillion OMG I am starstruck now :-) you and the ITProMentor guy are my two 100% go-to Office 365 / M365 Business resources, you're very switched on and I absolutely appreciate that you put this stuff out there knowing that sometimes you'll get the business and sometimes you'll help people like me who are also trying to do this stuff. Thanks again. I still have to watch this one in detail but I did see the previous iteration of it and it popped us forward with what we were trying to do at the time - although as with anything, we are still dragging some local network file shares but it's all on the way up slowly :-)

nice

Very interesting and informative. In terms of a wider rollout how do you manage the Teams files mappings to the specific user's Teams membership? Are your using GPO or specific Intune policies??

@Xerillion

4 жыл бұрын

No, we don't have that capability currently. It is a manual config that is added as a checklist with the other endpoint items that need to be done-and there are always 3-4 other things to tend to besides this when doing a rollout to a modern enterprise cloud system.

@007spector

4 жыл бұрын

@@Xerillion Thanks again. Hopefully this will become available in Intune. In the interim we will explore scripting a solution. Great vids BTW.

@lefrinj

4 жыл бұрын

@@007spector something like this www.blackforce.co.uk/2019/07/05/automatically-sync-sharepoint-libraries-via-intune - I'm hoping to set this up as well and thought the Intune method was working by now but I'm not at the stage where I have tested it. This article has a Powershell script to deploy as a workaround via Intune, but again I've not tested this either.

I've only missed a point: how do you create all those separated folders inside your "server"? I mean, you have different groups and each one is associated with a especific site in SharePoint and a specific team in Teams? Your video is perfect, but I really miss a video showing how to "set up" a server, working directly in Office 365 website. Is it possible to have like one master company group and to create different "folders/teams" inside it that will work as Windows Explorer folders in a normall server? Thanks!

@Xerillion

3 жыл бұрын

Hi Luiz! I agree that a "how to" style video would be great, though my videos are more towards showing you what you can do with the technology and those take a tremendous amount of time to put together just by themselves. My hope is for those people who we cannot service as we only work with companies in the United States, that those outside the US can at least get an idea of what they can do, and either try to learn how to do it themselves, or work with a Microsoft cloud partner local in their country.

Hi Wayne, thankyou for your video. I have a couple of questions about the need for sharepoint+Azure+Office365 etc... TL;DR - is the setup you're talking about comprised of different licenses or is all of this included in some office 365 package? Also does this take BYOD (Bring Your Own Device) into account? (meaning can I enforce the shown policies on users even if the users don't have a windows pro device joined to the domain?) long version Background: Our situation is that of a medium sized company in Europe (roughly 100 users + application e-mails). We have 10+years old AD servers, 10years+ old file-server OS, 5years+ old exchange server + office versions that range from 2007 to 2019(!) Clearly, state of the art IT is defenitely NOT a priority in this part of the world. Outdated on premises solutions are favoured as it is cheaper on the long run. Also data theft is not so spread. Situation: Since the Coronavirus spread and the connected lockdown though, we were forced to close the office and give a bunch of few enforced company laptops to *some* colleques (office apps installed) while the rest had to rely on BYOD solutions: but very few have office as many people here rely on open source solutions (e.g. libreoffice) - with all of the related compatibility issues... Our fileserver is accessed with VPN, so clearly there is a situation which is seriously impacting an "ordinary" group workflow, as some collegues access to shared content and others aren't. This situation is FAR from ideal. FUTURE? We are thinking that office 365 might be a solution to overcome these issues (getting rid of on premises server), but do we have to adopt a mixture of *separate* office365 + sharepoint + azure + intune etc licenses to achieve this? I mean: are these different products I have to "purchase" or are they all included in "the one package that rules them all"? Is there a M365 tier that encapsulate all of the stuff you presented? Please keep in mind that the microsoft naming (M365E1,E3,E5 etc) seems to be different over here. The price per user/month is going to be one of the MAJOR points in making the decision.

@Xerillion

4 жыл бұрын

Francesco - all you need is Microsoft 365 Business Premium. Add Microsoft 365 Business Voice if you want to add the phone system, add Microsoft 365 Security and Identity Threat Protection if you want advanced security.

Thanks for this! I have a question if anyone has the time. We're a medium-sized business with mostly mobile (Android tablets and Windows 10 laptops). We moved our Exchange server over to 365 about a year ago, but that's all we've done with it. Using ADSync as domain is still on-prem. We mostly deploy E1 licenses with about 20% being E3. To really move forward with SP, teams, and maintain strict security and compliance (healthcare industry), is it 100% required that we move over to Azure AD Premium and Intune at a minimum? I can find the costs for Azure ADP, but don't know if we have to purchase additional licenses to cover our E1's with Intune. I'm slowly writing everything up for senior management and just want all my bases covered to justify costs. Thanks again!

@Xerillion

4 жыл бұрын

Thanks Joel! To directly answer your question - yes, I would absolutely including Azure AD Premium and Intune as part of a proper identity and device management solution to protect your email and file data that you'll be putting into Microsoft 365.

Great video Wayne. Question at 25:42. Lets say you have 100 users setup on OneDrive Desktop/Documents/Pictures backup in settings. We both know OneDrive will stop syncing for some reason for someone. An update, anything. How do you keep track to be sure all OneDrive connections on all 100 users are fully working. How would you know if OneDrive stopped working for a user a month ago? Is there any type of OneDrive Sync alerting?

@Xerillion

4 жыл бұрын

Thanks Errol! You know, **very interesting question** you raise. I had not thought of how would a M365 admin monitor and get alerted if a few of their users had the sync hung up. I don't know of a monitor/alert system for that, though this will be going in the back of my mind. I know when OneDrive stops syncing for whatever reason on my computer, I see a little notification in the taskbar, but eventually it goes away - so that would be a user training issue. I do understand you meant that you would like to centrally monitor that as an IT admin and get alerted, and I agree, that would be very useful. Thanks for the comment!

@erroljanusz6731

4 жыл бұрын

@@Xerillion You are correct that 365 is a sophisticated system, however, sometimes I feel like I am taking crazy pills, check this out: When I enable MFA in Azure AD for 50 employee's for a client of mine, I put all 50 cell numbers in their Azure AD Authentication contacts. Now that all 50 are enabled, I may not be able to Enforce for a few weeks. When an end user logs into 365 for the first time after MFA is enabled, why are they allowed to change their cell phone number for authentication? There is no way to disable this! Ok, I'll stop ranting, ha.

@Xerillion

4 жыл бұрын

@@erroljanusz6731 haha...that is one I haven't heard of before, but hey, there are so many nuances to it, and it doesn't work perfectly, but I do firmly believe in MIcrosoft's ability to address issues and make their services better and better over time; they are human, just like us. Thanks for sharing Errol! :)

@erroljanusz6731

4 жыл бұрын

@@Xerillion Amen to that, we are also a 100% M365 shop for our clients.

Interesting video. Do you have course or training series?

@Xerillion

4 жыл бұрын

Thanks Francis! It is certainly something I have thought about, but even just making the videos I do make takes a ton of effort, so I don't think I'll be able to fit building a course in as Xerillion is a actual consulting company servicing clients. Thank again for your input though :)

Awesome video. Can you add tags on files when searching on keywords in Office 365? I have a system in house now that I would like to replace but need to move legacy tabs over to O365.

@Xerillion

4 жыл бұрын

Thanks Antoine! Not sure what you mean "tags on files"?

@antoinepryor8990

4 жыл бұрын

Xerillion on the system I use for file storage, users added tags to a file such as a ID number, names, type of file, ocr scan of documents to search. Wasn’t sure if OCR scan worked in Office 365.

Outstanding - do you have a Patreon account. Happy to have pizza delivered to your office and staff but then again you’re virtual 😀

@Xerillion

3 жыл бұрын

Haha! @TH - super nice offer...and the positivity you are sending over works just as good! Really appreciate the kind words. I'm going to post what you said and they will appreciate it as they are the ones that do all the heavy lifting for clients and free my time up to make videos. Thanks again for the support :)

Great explained how to manage Data in a modern workplace enviroment thanks a lot! Does someone know where I can find a how to, to set up this filemanagement with SharePoint, OneDrive and Teams like shown in the video? I would love to try it out but i dont know how to set up everything :(

@Xerillion

4 жыл бұрын

Thanks Luca! I'd sign up for learn.microsoft.com and build your program there.

I have a customer that has 1 TB of data on their file server. I am thinking of moving them to Sharepoint and placing all of their documents up there. I only have 1.3 TB of space right now (it's empty because we're not using it). How does that work? I'm just learning and this is the best video I've seen. The first part was nice also. The demos were even better. Microsoft "reading" is the problem where they have a tidbit here a tidbit there. It's like looking for easter eggs.

@Xerillion

3 жыл бұрын

Thanks Kstika! You'd move the files to there and then pay for the additional storage at 20 cents/GB/month.

Hello there!! This the best video for moving file server on the cloud!! I want to ask if I will sync the sharepoint library with the pc, does the search works like before?(from windows file search field)

@Xerillion

3 жыл бұрын

Thanks George! Yes, it works the same as you describe.

Great video. But typos at 40 and 13:55 and maybe more (still watching the video).

@Xerillion

10 ай бұрын

Thanks @ggates5859!

Great video. What are your thoughts on OneDrive sync limitations and the issues you can experience, when syncing more than 100.000 files?

@Xerillion

3 жыл бұрын

Thanks Steen! I'd use a file migration strategy of giving users access to the new Teams or SharePoint shared folders and then making the old server file shares read-only. Then you give departments 60 days to migrate their files they want to keep and work with, and any new files go into the new Teams/SharePoint folders. This is a great way to clean things up. Then establish an IT government plan using retention policies to keep files as long as required (5 years, ect.) and then delete files at the end of the retention period automatically, save for maybe the legal folder.

@SteenUlrich

3 жыл бұрын

@@Xerillion So instead of migrating everything, you'd let users do it themselves?

@Xerillion

3 жыл бұрын

@@SteenUlrich That's right...when the situation like you describe comes up....100,000+++ files, decades old file sharing configuration. You really only need to sync the shared files if they need offline access to them as well, and with Cloud Files, you can just let them system sync locally the actual files you are using, as opposed to everything.

@SteenUlrich

3 жыл бұрын

@@Xerillion Thank you for your reply. Interesting approach. I often find this part tricky as many companies are having a hard time letting go of their old data. In such a case I'd advise to at least set up policies that move data to an archive site after X amount of years. How strict do you follow the 5000 item limit?

@Xerillion

3 жыл бұрын

@@SteenUlrich We don't have to deal with the limit issue as we have the approach to "clean house" before having them go-live with Teams files/SharePoint. Even that being said, I don't even really use the sync much in any event. I rarely need my work files while traveling anymore, and even then, I just access them in the Teams mobile app on my phone (Samsung Galaxy Z Fold 2).

Sorry for an additional question, to me it seems one benefit of traditional file servers is that the file storage is seperate from the users pc. Are there any considerations that need to be taken into account for local storage when files are synced and then downloaded on the users local pc?

@Xerillion

4 жыл бұрын

I discuss in the video "cloud files". Cloud files only sync the name of the file, but the file is not sync'd locally and does not take up any space. You can choose to make entire folders "cloud files", and just sync locally only the files you really care to have local - or just let OneDrive machine learning figure out which files you use most often and it will determine what should sync locally, and what should only sync the name (a cloud file).

@rorybennison1535

4 жыл бұрын

@@Xerillion Ok Awesome, thanks

Another great video. My company (about 50 employees) is on Business Premium, and I don't think the bosses will pay for a more expensive plan in the near future. However, we do want to move everything to SharePoint. Are there any caveats, given that I won't have access to many of the advanced features of Azure Active Directory?

@Xerillion

4 жыл бұрын

Thanks Noel! Regarding: "...I don't think the bosses will pay for a more expensive plan in the near future.", I want to unpack that a bit. 50 person company X $180,000/person in revenue (just a rule of thumb number I use), so total revenue of $9,000,000. 3.5% middle of the road IT budget: $315,000, or $26,000/month. So let's say your cost (all in cost - not just your salary) eats up $10k/month of that, that leaves $16,000/month of everything else. If you move to Office 365 E-3 - that will cost an additional $437.50/month for a company that has an estimated net profit of $112,500/month (assuming 15%). SURELY, you and your CFO can find the money to PROPERLY handle your IT. I would not even think about putting your files in SharePoint/Teams/OneDrive until you have MFA setup for all. I would HIGHLY consider maybe even going to Microsoft 365 Business (also $20/user/month like Office 365 E3) and you can get some premium Azure AD features to improve security before moving your files to cloud services.

@noeldc

4 жыл бұрын

@@Xerillion Thanks for the quick and detailed reply, Wayne. I really appreciate it. I see that E3 and MS365B will both work out to just over $7 a month more per user, so perhaps I can convince them to upgrade by the end of the year, especially as we have now scrapped plans to upgrade our aging on-premises server next year (saving around $10,000) and can stop paying for a VPN when we phase it out (also a considerable cost saving given that we will be opening our fourth branch in May). I think I will go ahead and get SharePoint up and running, but only upload a very small subset of non-critical files, to play around with. I can then show the decision makers the limitations of the basic plan we have and, hopefully, get them to spend a little more. Thanks again for the advice!

Hello, Does anybody know if there is a video on how they get to where they start demoing at about minute 16? There are links to other videos mentioned but not a how to to do the actual file migration. Thank you

Amazing video! Just a quick note... what do you have against Russia?

@Xerillion

3 жыл бұрын

haha....nothing against Russia :) I just need to pick a country. I try to mix it up so I don't pick on one country to much. US has hackers as well, though my Microsoft 365 security system tends to show attack attempts from southeast asia and western Europe a lot now that I think about it. I'll lay off Russia :)

@lkevinl

Жыл бұрын

This comment does not stand the test of time.

Thank you for a great video. I haven't been able to find the preservation hold library on my sharepoint. Is there something I need to activate to make it visible?. Thanks again.

@Xerillion

3 жыл бұрын

Well, if you follow my video you can see where it is. So, I'm wondering if there is a permissions issue on your end possibly.

@cancuino4468

3 жыл бұрын

@@Xerillion I guess there must be something like you say, permissions related but I couldn't find the folder yet.

Hello wayne, great video! I have a question regarding patching of 3rd party apps, such as adobe, Java etc. do you use a automated tool for that?

@Xerillion

4 жыл бұрын

Do you mean, automated in that we have a service that goes to the Internet, downloads the 3rd party updated, and then deploys it automatically?

@mrlwjlwj

4 жыл бұрын

@@Xerillion jep is is also a security risk if they are not updated

@Karl3.142

4 жыл бұрын

@@mrlwjlwj I agree. Personally, I tend to use the built in ways of showing PDFs in Edge/Chrome to avoid installing Adobe Reader -- that's one app I can avoid having to install and separately manage and update. If a user has to edit PDFs, then that's a different story.

Great video! I have a question and hope you will be available to help. Currently I have 2 tenants sit in 1 office365 account.domainA.com and domainB.com, these 2 are residing in domainA.com office365 account. I have been using them for email accounts only but now I would like to have sharepoint implemented. Now the question is how do I seperate domainB.com and create its own Office365 account? Then how do i do the migration of emails in domainB.com to its new account with minimal impact on the process?

@Xerillion

4 жыл бұрын

Hmm..not sure I 100% understand your question. Sounds like you have 2 companies - with 2 different email addresses, sitting inside a single O365 tenant. Now you want to break away one into its own separate tenant. If my understanding is correct - you'll have to simply create the second tenant, move the domain, and migrate the mailboxes - which you'd have to use a mailbox migration tool (like the one Microsoft provides). If you haven't done this kind of split setup before, I'd really consider finding a partner with the Microsoft Gold Cloud Productivity competency (easy to find on the Microsoft Partner search site). If you are in the US and you have more then 20 users, and a budget for such a project, you can reach out to us. No matter, what though, your situation is more complex and assuming you haven't done this yourself, I'd get some professional help.

Can you create sub channels in Teams, similiar to how Sub Folders work in Windows Exploer? We find sub folders help keep projects organized

@Xerillion

4 жыл бұрын

You can't create a channel under a channel - which is what I think you mean. You can create up to 200 channels inside a team. I would really recommend not thinking of teams as folders - this is a legacy IT mindset based on Windows File Server shared folders. I would build your teams based on who needs access to the conversations and files, and instead of thinking about making a "sub-team" with its own set of permissions, make a new team. I know you are thinking...but this will lead to a huge amount of teams! That must be so messy! No, it isn't. Microsoft teams hides the "noise" for teams you don't have permissions to access or you don't regularly use

We use Sharepoint for our company document library. How would you suggest moving over to Teams to access our files?

@Xerillion

4 жыл бұрын

Well, like I showed it in this video.

Hello! This is a great video thank you :) Do you have videos that work with Microsoft 365 and Apple products? Im very new to M365 so any resources would be great! Thank you

@Xerillion

3 жыл бұрын

Thanks Candice! We don't have videos about using MacOS with M365. I have thought about buying a Mac and using it for 2 months and then making a video, but we really have our hands full with work getting companies switched to M365 with WindowsOS. It's a cool idea though.

Great Video, we're in the process of rolling out Teams for 300 users. We did not use SharePoint in the past and most of our users are working with files on a file server that are accessed by local or through a VPN. The share includes are folder structure that is based on the structure of the company and their departments, i.e.: Marketing Sales IT Finance and so on ( Around 21 Department folders) Is there any Best Practice on how to organize/replace such a structure with files and folders stored in Teams? 1- Do we use Teams for the department or Private channel for the department? 2- In theory, we could just create Teams for the departments named above and place their files with the SharePoint document library for that Team. However, the big question for me is: How will people from other departments (that are not part of the Team where the files are stored) be able to access files and folders from other departments? Do the users have to share the folders and distribute the links to users in other departments and the users have to organize themselves (store shared links etc)? Or would one rather create a dedicated SharePoint site to create a central folder structure in it that could be added as additional cloud storage for all departments within Teams? If there is any experience or best practices I would appreciate if you could give me some hints.

@Xerillion

4 жыл бұрын

I recommend using a team for each department, and not a private channel.. I'd move the files to the Teams channel files if possible, to avoid the issue you are describing-which is a concern. In our transition from SharePoint document libraries to Teams files, I did create a link in the Teams file area that pointed to the old SharePoint document library. I wouldn't deal with a separate SharePoint site. Teams is so much easier to work with than SharePoint.

Great video, but I can't get the Sharepoint folders on file explorer. How can I do that?. Thank you.

@Xerillion

3 жыл бұрын

Go to the Sharepoint document library in question through the web app, and click the "sync" button.

@cancuino4468

3 жыл бұрын

Xerillion Thank you.

Not sure this is a how-to. more like a sales pitch I can use to convince the higher-ups that this is a great solution. Though a little long for the Executives attention. It is a very good and thorough walk through of the benefits of making the migration. From the technical aspect it leaves some questions. First, we have a lot of folders in our main shared folder. those subfolders are allowed access by different folks depending on their job. Many of them over lap also depending on their roles. because there are so many folders in this share, we have it set so that you dont see those folders you do not have access to. Does that hide folders you dont have access to still work in Sharepoint? Does anyone have a good link with a technical video of how to set all this up. I can set up most of it, but a full walk through would be helpful to fill in the gaps.

@Xerillion

8 ай бұрын

Hey eijahb77. The audience for these videos is IT managers who are in the trenches. If this gives them inspiration to get it done on their own...great. I think the job is too complicated to do without 5-6 actual migrations under an IT Pro's belt to move a high profile IT service like file sharing. IT managers only get to work on one network, so they can't get the experience to get the confidence to do these projects and need a Microsoft cloud partner. They can reach out to us or reach out to anyone they like. To answer your question, we migrate files to Teams (foundation of SharePoint) and if someone doesn't have access, they don't see the folders. Also, as is talked about in many of these videos we have, moving your shared file folder for most companies does require thoughtful changes in shared structure, permissions, and training end users for successful change management. It's rare you can just do a simple copy of folders and security permissions. And a how-to video on these process would, I'd estimate, be 8 hours long, take 200+ hours to produce and be outdated within 3-6 months. And there are just too many special circumstances that every single network has that cannot be accounted for in a standard video. Every single one of you internal IT managers out there has some special circumstance that an experienced, trained Cloud IT Pro has to sort out. Thanks for the comment. 👍

In the ad, why is he wearing a Nike shirt and not a Xirillion shirt?

@Xerillion

3 жыл бұрын

haha...fair point! I lost 40 pounds (intentionally) in the months before recording this video. I'm 5'9" and went from 202 pounds to 162 pounds and have stayed there ever since. My old clothes, including my logo shirts look sloppy on me. I haven't repurchased new logo shirts, though maybe I will as I think it could add a nice touch.

How do i actually get the users the Sharepoint/Teams folders in File Explorer? Do i have to do this manually selecting Sync in Sharepoint for each user? Is there any way to automate this maybe?

@Xerillion

3 жыл бұрын

We haven't looked into any automation, so I don't have an answer on that.

Does microsoft charge extra if retention policies are increased in the preservation hold library?

@Xerillion

3 жыл бұрын

They don't charge extra in the sense I think you are asking the question. What happens is that once you go over your storage allotment (1TB + 0.5GB/user), then you will pay 20 cents/GB/month. So, if you increase your retention policies, you'll naturally store more data, and thus use up more of your allotment, and if you go over your allotment, you will incur additional monthly charges.

Hi Wayne, I am planning to Move my Company'd data on SharePoint online. i have E3 subscription. But the problem is my file data size is 37TB. which includes 8TB of hot data and 29TB of Archived data. and there is around 2-3 TB of data increase every year. can i move this amount of data on Office 365 SharePoint?

@Xerillion

4 жыл бұрын

Wow Muhammad-that's a ton of data! SharePoint is the most expensive file storage in the Microsoft cloud at 20¢/GB, but it is an outstanding document management system. If consider Azure cold storage for the archival portion. It is the cheapest, but also has a 2 hour mount time to become available which is probably OK.

@awaiscute1

4 жыл бұрын

@@Xerillion I have asked Microsoft partners to give me the solution. Let's see what they come up with.

Do you recommend to create a Sharepoint Site to each Department ?

@Xerillion

3 жыл бұрын

Only if you need a different retention policy for different departments - otherwise, no...we setup clients with a single sharepoint site, with different departmental document libraries inside that single site.

@carloscastillo9321

3 жыл бұрын

@@Xerillion In that case, we just need to create the Teams Depts, and forget about sharepoint sites right?

How to connect sharepoint file server to computer

Any chance you could add chapters to this video?

@Xerillion

Жыл бұрын

Good idea. I do this with new videos and should do this here, though that is a tedious process to go through old videos and add them in. By the time I'm done with a video I usually am fried out on the content. :) But, still, this would be a good idea.

@josepalacid

Жыл бұрын

Call them or email them for further assistance.

Would you still recommend a 3rd party backup solution?

@Xerillion

3 жыл бұрын

I don't. I'm confident in retention policies. Microsoft is never going to come out with an official policy stating "because we provide retention policies, you don't need a 3rd party backup of your cloud service data", but the truth is the retention policies work much better. If you are a "belt and suspenders" type of guy - sure, get the 3rd party backup if you are OK to spend the money. I don't think it is necessary though.

@driodsworld

3 жыл бұрын

@@Xerillion Thank you. I was battling with this decision. I felt that MS retention policies offers similar flexibility as backup.

How does this work if internet capability is limited or slow?

@Xerillion

4 жыл бұрын

What bandwidth in terms of Mb/s do you consider slow? Are you talking like 56Kb/s dial-up, or like 2Mb/s DSL?

@rorybennison1535

4 жыл бұрын

in terms of slow, 4 - 8 mbps.

@Xerillion

4 жыл бұрын

@@rorybennison1535 OK, and how many people are concurrently using that during the busiest part of the day?

@rorybennison1535

4 жыл бұрын

@@Xerillion that would be hard to answer, at this point lets assume we have 5 users on the server at the same time

@Xerillion

4 жыл бұрын

@@rorybennison1535 Then you'll be fine as file sync is similar to email sync in Outlook - if that is working fine, your files will work fine.

Between 44:16 - 1:04:00 it was blurred.

@Xerillion

3 жыл бұрын

It was your connection. I just looked at it and didn't see any blur. 👍

Hi. How can I work with u guys?

@Xerillion

Жыл бұрын

If you are in the US (and Canada coming soon) and have 30 to 300 users, we can talk. If you are outside the US, then you can locate a partner in your country.

u messing up my afro beats play list

B10:00

13:08 All web apps? Really? I find them fine for rudimentary things but not for anything sophisticated.

@Xerillion

3 жыл бұрын

Wondering if we are talking about the same thing? I'm referring to 3rd party business apps typically used to run sales/finance/operations, not the Office apps per se, though they really highly capable too. If you need to run highly sophisticated apps - which most users don't, then sure, we'd set you up with a different subscription and I can see how staying with traditional/legacy Windows client-based app would be needed, though anybody building new apps these days are building them as web/mobile apps, and so would you if you were investing $1M-$5M+ in a business app in 2021.

@tomo9126

3 жыл бұрын

@@Xerillion I was mainly referring to Excel.

So u want to eat IT job's?

@Xerillion

3 жыл бұрын

If you are an IT pro with dated IT skills and have not retrained/recertified to a modern enterprise cloud world, you will have less job opportunities and they will be lower quality with less pay. If you do suck it up and retrain/recertify, you will have more job opportunities that are higher quality with much better pay. Besides, legacy IT systems are boring.

The title is misleading. At no point in this video is there anything about the process of migrating data over to MS365, setting permissions properly, etc. The title should be, "COMPARE File Server to Microsoft 365 Enterprise 2020," or "Why you SHOULD go to MS365."

@Xerillion

3 жыл бұрын

Not sure why your felt the title suggested a how-to on the migration process. I don't see it in the title, nor is this a comparison, or even telling someone why they should go into M365. This video is about what your files in M365 look like and how they are protected... connecting the dots for IT pros who are used to file servers.

@believeinheroes

3 жыл бұрын

@@XerillionFile Server TO MS 365. It sounds like you're going in a certain direction, yet there is nothing here about how to accomplish that. p.s. More succinctly, perhaps a more accurate title would be "MS365 deep dive," or something like that. There is really nothing here about a file server, other than "you shouldn't use this any more."

So Microsoft in their infinite greed is not happy with licensing fees alone. They want to keep everything you have hostage in their cloud so you are stuck paying them monthly fees forever. This person highlights just about everything but he never mentions the real cost of Microsoft 365 Enterprise. This would be great if money is not an option.

@Xerillion

3 жыл бұрын

Hi Eddie...I find that once someone has made up their mind and gets really negative about Microsoft, I'm probably not going to persuade them in any way. The best value is Microsoft 365 Business which a company can license up to 300 users and then they have to purchase enterprise subscriptions. M365 E3 is $32/user/month. The amount of tech you get in either subscription for the money is mind-blowing - provided an a tech gets beyond "not knowing what they don't know" and properly trains on these systems which are much more advanced than Windows Server AD-based systems which most companies operate with 1990's/2000's IT architecture.

@driodsworld

3 жыл бұрын

@@Xerillion I agree, a lot us oldies fear letting go of the familiar systems . We need to think clean.

On the initial 5 min, where you put all the blame on TI admins, you're talking from inside of your glass palace. Maybe you could explain all these to the users on our company who are overwhelmed with their business concerns and spent their complete professional life on the folder tree paradigm (otherwise offered by Google Drive and Dropbox) and your discourse then evolved to the "security fear" fallacy, just to force us to another "MS Certification". I don't agree ti any connection between the UX folder tree paradigm and the reliability or security or any condition over the MS's cloud file system. That would only highlight that, again, MS supremacy gives them the power to squeeze their users to get over their company weaknesses On the privacy concerns, we feel more threatened by MS's policy about syncing PDF files, that forces us to give Adobe access to our docs thru their tool, theoretically intended to deal with this file format, but its fatware size makes me doubt about what does it do on the background when it opens our files to display its content. OneDrive arbitrarily blocks PDF file sync if we don't accept this "plug in" but allows all other file formats without complaints.

@Crazy-Hick-in-NH

Жыл бұрын

Wow, glad I’m not the only one…IT Managers are to blame in this equation…says every IT consulting firm trying to drum up new business. This company clearly knows little about how small, privately-owned (narcissist) businesses operate. And it’s the IT Manager’s fault. LOL

You can be tough on sys admins all you want. Microsoft’s security track record is dismal. People don’t use Microsoft tech for allot of reasons. New and Modern are your take on it. Microsoft can’t even patch their mistakes without taking systems down. Know your subject and stay away from catchall easily rebuked issues like Microsoft cloud sharing security issues! I’m so sick of cloud players thinking they are doing great an innovative things. Cloud computing is a big reason we are in this security mess. If you had a real clue of how many cloud providers that do not even know what a SOX2 report is you wouldn’t be on this subject. The average user can’t even perform work if you move their app icons to a new location on their desktop. You’re out of touch. This may work for the Fortune 500 crowd that actually spend money on training. But for the other 98% of the computing world you’re out of touch.

@Xerillion

4 жыл бұрын

Hey Bonepickerx. If your company doesn't pay for training, don't let it stop you from training or certifying. Even my last round of certs for Office 365 and Azure, I did in the evenings and weekends. It is way to distracting to try to do it during the work day even if your employer did allow that. A cert exam is $150, and good practice exams are around $300 for an entire year of access. The financial return and quality of job you can get are enormous. It is a fair point that I am tough on most IT Pro's because my experience of interviewing hundreds of them over nearly 20 years for jobs in my company is that 99.9% of them talk about training and certs, but at the end of the day, it is just talk - they never complete it, or even get started. They take the easy route and Google search their way through things, then when it doesn't work, they complain about it, all the while, they never formally trained on the technology in the first place. The process of structured training and certs totally sucks - I agree on that part. I don't like it either, but I LOVE how it forces me to learn things and the cert provides significant credibility. Combine that with years of experience and successful projects- and you become a powerful IT Pro, with lots of confidence and a great future. The world will need fewer and fewer IT Pro's with traditional on-premise systems backgrounds.

Great video, thank you for such aa wonderful resource. With a reorganization to do before migration and also an archive are needed for 'cooler' more reference data, what would you recommend? Also migration tools, how to mitigate filename path length issues and invalid characters - better tools than the SPMT?

@Xerillion

2 жыл бұрын

I'd recommend Azure cold storage. I have a video on that--an older one...with pricing and pros/cons.