11 Google Calendar tricks & hacks to skyrocket your productivity

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Google Calendar is a really powerful tool that helps you manage your time better, schedule events, tasks, time block your to-dos and share meeting details with your team. However, Google Calendar has been around for ages and although a lot of people still use the basic features just fine, there are a bunch of new extras, extensions, and new tricks to use Google Calendar that will help you manage your agenda even better.
In today's video we will be discussing 12 different ways to improve the way you are using Google Calendar and make your calendar blocking that much efficient.
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• Video edited by: Mary Among Stories (maryamongstories@gmail.com)
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Пікірлер: 185

  • @encanwang1263
    @encanwang1263 Жыл бұрын

    Just a quick update for those searching for Goals on their calendar... the goal function was removed by Google since Nov 2022.

  • @kimberlynnoggle5568

    @kimberlynnoggle5568

    Жыл бұрын

    do you know of any free alternatives? the only other thing I've found to schedule tasks for you is Motion which is quite expensive

  • @madd2377

    @madd2377

    3 ай бұрын

    Why would they do that

  • @abstractmaverick4205
    @abstractmaverick42052 жыл бұрын

    0:40 GCal Plus 1:15 Use Goals on Google Calendar 1:55 Embed Notion links in Notes section 2:39 Multiple task lists 3:13 Button for Google Calendar 3:44 Calendar blocking using events and overlapping tasks 4:27 Color coding for work-life balance 5:05 Daily agenda Email 5:33 Emojis to categorize tasks 6:11 Sync iCal and Google Calendar using IFTT applet 6:41 Shortcuts for navigation

  • @sharonmatheka4164

    @sharonmatheka4164

    Жыл бұрын

    Thanks for this

  • @alfonsoveloz1834

    @alfonsoveloz1834

    Жыл бұрын

    Saint

  • @ArtyGeek
    @ArtyGeek3 жыл бұрын

    Such a coincidence since I just started using Google calendar yesterday!!!

  • @BharathiBlogs

    @BharathiBlogs

    3 жыл бұрын

    Heyyy i too :)

  • @dead3541

    @dead3541

    3 жыл бұрын

    Yo same

  • @shusi8940

    @shusi8940

    3 жыл бұрын

    Me too!

  • @jjpanda

    @jjpanda

    3 жыл бұрын

    LITERALLY ME

  • @ArtyGeek

    @ArtyGeek

    3 жыл бұрын

    @Marina B I used a bullet journal!

  • @ayushmehre
    @ayushmehre3 жыл бұрын

    I don’t know why, but whenever i put something on Google calendar, it never happens.

  • @ladyangeles8698

    @ladyangeles8698

    3 жыл бұрын

    SAME😂

  • @cfloster

    @cfloster

    3 жыл бұрын

    Same!! I use my gcal for places I need to be and I use my passion planner for time blocking bc I write it that morning

  • @Mara-qp3rl

    @Mara-qp3rl

    Жыл бұрын

    Maybe because it’s not visible enough for you

  • @zeinabbbbbb

    @zeinabbbbbb

    Жыл бұрын

    OMG sameeeee it's totally cursed

  • @LifeInGeneral2006

    @LifeInGeneral2006

    Жыл бұрын

    😂

  • @gxxd_vibz_only
    @gxxd_vibz_only2 жыл бұрын

    I can't even put into words how much your videos help me. I'm so so thankful for your work. Keep up the good job ❤️❤️

  • @adventurepantsmcgee
    @adventurepantsmcgee2 жыл бұрын

    LOVE the categorizing tasks by emojis. EXCELLENT workaround. 💯

  • @jesslivinlife
    @jesslivinlife Жыл бұрын

    The email agenda sounds golden because I always review my calendar the night before an email would be even better. Lots of good tips in this video thanks!

  • @icylcy804
    @icylcy8042 жыл бұрын

    Is so good to get information from another Brazilian, feels more trustworthy and like home, muito obrigada Mariana!!

  • @improvewithsoo-selfdevelop1219
    @improvewithsoo-selfdevelop12193 жыл бұрын

    “The shorter way to do many things is to only do one thing at a time.” - Mozart Wish you all great success in managing your time!!! Have a wonderful week💓

  • @AunaAmireArt
    @AunaAmireArt3 жыл бұрын

    I enjoyed learning some new tricks to google calendar! It’s changed my life so so much! I didn’t know they had a goals app 😍 definitely be using that!

  • @Elocinization
    @Elocinization2 жыл бұрын

    So helpful! I hadn't been using Tasks to organize, but I'm realizing it's actually the best way to prioritize my high, medium, and low priority tasks without having multiple to-do lists everywhere on my desk.

  • @adityashrivastava007
    @adityashrivastava0073 жыл бұрын

    I use both Outlook Calendar and Google Calendar. The email agenda, shortcut and notion integration was really helpful for me. A Very good, productive video

  • @TamarZiri
    @TamarZiri2 жыл бұрын

    yours is the first actual tut that i learn new tips from! thank you so much! it's so nice to find a vid that *actually* teaches tips & tricks, not just claims to do so! thank you!

  • @changingscripts
    @changingscripts2 жыл бұрын

    Using color coding for work life balance analysis is BRILLIANT! Thank you

  • @anushkajamal
    @anushkajamal3 жыл бұрын

    Been using calendar since the last 2 years. It is my holy grail for university. I got my friends hooked on it as well👍🏻👍🏻

  • @lilyrosepunkunicorm9871

    @lilyrosepunkunicorm9871

    Жыл бұрын

    Cool

  • @veroniquehooper9188
    @veroniquehooper91882 жыл бұрын

    This is great, Mariana! Thank you for this.

  • @jjpanda
    @jjpanda3 жыл бұрын

    i was literally searching up videos to learn more about using google calendar yesterday and you posted a video about it! just what i needed! thank you so much for the video, i learned a lot from this and will definitely apply the tips! ❤️

  • @madura.studies
    @madura.studies3 жыл бұрын

    Omg! Never knew Google calendar was so powerful! Thanks for this wonderful video as usual, Mariana💕💫

  • @breegutierrez1521
    @breegutierrez15213 жыл бұрын

    first day of school starts tomorrow and this came just in time 😌 thank you!

  • @klomax7089
    @klomax70892 жыл бұрын

    Thank you so much for this video, it is VERY helpful! 👍🏽🙌🏽👍🏽👏🏽

  • @lolasmith1375
    @lolasmith13752 жыл бұрын

    This was so helpful for me. Thank you, Mariana.

  • @lanicchiologa
    @lanicchiologa3 жыл бұрын

    I really like your videos... always useful and inspiring for my day organization!

  • @frausanitka
    @frausanitka3 жыл бұрын

    Thank you SO much for these tips!

  • @octopu5ie
    @octopu5ie Жыл бұрын

    Such a good video. So glad to have found this at the start of the year.

  • @Bukusubaru
    @Bukusubaru3 жыл бұрын

    This is such an awesome video! I have been using Google calendar for years, and this taught me things I didn't know about. The goals feature is so useful, as it's more powerful than a simple "habit tracker" because it schedules the activity for you. I am excited to boost my productivity, thank you!

  • @kimberlynnoggle5568

    @kimberlynnoggle5568

    Жыл бұрын

    Since Google removed the goals feature, have you found any free alternatives? The only other thing I've fount to schedule tasks for you is Motion, wich is quite expensive.

  • @Bukusubaru

    @Bukusubaru

    Жыл бұрын

    @@kimberlynnoggle5568 If I have a repeating goal or habits to track I've been using Google Tasks! It syncs to my calendar and I can set it to recur at a specific time.

  • @KevinMcClanahan
    @KevinMcClanahan Жыл бұрын

    I'm looking to mix up my productivity system - this is amazing!

  • @yujiawang3544
    @yujiawang3544 Жыл бұрын

    This is the most helpful google calendar video so far! thank you!

  • @letiziadestefanis3091
    @letiziadestefanis30912 жыл бұрын

    Really cool features & ideas! Thank you!

  • @maddoochamow
    @maddoochamow2 жыл бұрын

    Thank you! Gcal's retriction of hours seems very cool!

  • @varrsha715
    @varrsha7153 жыл бұрын

    Such an useful video Sis Thank you 😊💓

  • @ProspectivePlans
    @ProspectivePlans3 жыл бұрын

    These productivity hacks are just what I needed! 💫 Keep rising to be who you want to be! 💫 #keeprising #risingtobe #aswerise #riser #irise

  • @rizkyatnacandra764
    @rizkyatnacandra7643 жыл бұрын

    Thanks Mariana....always make me a spirit....

  • @jazzyjune5809
    @jazzyjune58093 жыл бұрын

    Thankyou so much for this you are a lifesaver

  • @sacdaabdurhman
    @sacdaabdurhman3 жыл бұрын

    “Opportunities don’t happen. You create them.” Let’s Create Opportunities

  • @quokka7893
    @quokka78932 жыл бұрын

    Loved the idea of overlapping tasks and using emojis! Very useful, than you!!

  • @AlessandraAleluia
    @AlessandraAleluia3 жыл бұрын

    I loved this video! Thank you so much for those tips ♥

  • @mariana-vieira

    @mariana-vieira

    3 жыл бұрын

    Glad it was helpful!

  • @indianstudywithme8255
    @indianstudywithme82553 жыл бұрын

    I was waiting for ur video ❤️❤️

  • @arminamaesuicon7180
    @arminamaesuicon7180 Жыл бұрын

    thank you. this helps a lot

  • @FarzanasLaw
    @FarzanasLaw3 жыл бұрын

    Really amazing video!

  • @CassieWinter
    @CassieWinter3 жыл бұрын

    Love the Notion link tip!

  • @DrShonTV
    @DrShonTV Жыл бұрын

    Thanks for the great tips.

  • @AvivZan
    @AvivZan Жыл бұрын

    I have a script that auto color codes Calendar events according to their names. Great video! Definitely gave me inspiration on how to manage my tasks thru calendar :)

  • @keiran111

    @keiran111

    Жыл бұрын

    how did u set up automatic colour coding?

  • @picklejarsally5633
    @picklejarsally56332 жыл бұрын

    THIS IS SO HELPFUL OMFG

  • @allthingsknb
    @allthingsknb2 жыл бұрын

    Thank you. This is a great video. Is there something I need to do to enable the work calendar? I do not have the option to send myself the daily agenda.

  • @anchalbiyani3869
    @anchalbiyani38693 жыл бұрын

    You are seriously an angel .... ❤❤❤

  • @AmandaDutraSouza12
    @AmandaDutraSouza122 жыл бұрын

    Super helpful, thank you 🥰🥰

  • @mariana-vieira

    @mariana-vieira

    2 жыл бұрын

    You’re welcome 😊

  • @elizettejoysmonsale7585
    @elizettejoysmonsale75853 жыл бұрын

    You can change colors by an extension and copy-pasting HTML color codes to specify things

  • @rafaelb778
    @rafaelb7782 жыл бұрын

    Wow great video thanks for share 📝💯🚀🇨🇷🇨🇷

  • @navneetgounder4631
    @navneetgounder46312 жыл бұрын

    i got gcal plus after watching this, thanks it helped with the start and end day times

  • @anushkajamal
    @anushkajamal3 жыл бұрын

    I have the button for chrome. It is magical! I always have an eye on my day without any extra work

  • @magdaengblom9737

    @magdaengblom9737

    Жыл бұрын

    How do you make a button for google calendar?

  • @davidandheatherblacklock7989
    @davidandheatherblacklock7989 Жыл бұрын

    Is there a way to see how many events are scheduled each day? By the way, your video is very easy to follow and helpful!!!

  • @jessejames4444
    @jessejames44442 жыл бұрын

    This is a good video, thank you!

  • @mariana-vieira

    @mariana-vieira

    2 жыл бұрын

    Glad you enjoyed it!

  • @mariaclaral1
    @mariaclaral13 жыл бұрын

    You just motivated me to finally organize my google agenda, thank you!

  • @mariana-vieira

    @mariana-vieira

    3 жыл бұрын

    You can do it!

  • @studyvibes419
    @studyvibes4192 жыл бұрын

    Thanks a lot

  • @wahyurohmatulabidin1830
    @wahyurohmatulabidin1830 Жыл бұрын

    I go to your channel for add my skill in management time

  • @samihazaman1227
    @samihazaman12273 жыл бұрын

    This was such a helpful video Mariana. Thanks!

  • @tomi_amirsyam
    @tomi_amirsyam Жыл бұрын

    Great!

  • @JackSparrow-yt3qw
    @JackSparrow-yt3qw8 ай бұрын

    any alternates of that notion step that you mentioned please?

  • @paulimones
    @paulimones3 жыл бұрын

    6:30 you can do this directly in your Apple calendar without any other apps 😌

  • @falgunsankhat
    @falgunsankhat2 жыл бұрын

    Thanks

  • @DemetriPanici
    @DemetriPanici3 жыл бұрын

    *My Google calendar is my savior*

  • @harryxcharles
    @harryxcharles2 жыл бұрын

    Is there a way to view tasks from another Google calendar on the computer? I know I can view other calendar tasks through my phone but for convenience, reasons would want to not touch my phone when I can lol

  • Жыл бұрын

    Obrigado

  • @metamorphoseofmoi7724
    @metamorphoseofmoi77243 жыл бұрын

    yayyy, i just came back to using google calendar again!

  • @unknownpersonbye
    @unknownpersonbye3 жыл бұрын

    aaaah thank u for this!! i've been in conflict for over a year already between choosing google calendar over the default calendar in my ipad bc i have no idea how to work my way around the former 😭

  • @mariana-vieira

    @mariana-vieira

    3 жыл бұрын

    Google Calendar is by far the best "default" option!

  • @unknownpersonbye

    @unknownpersonbye

    3 жыл бұрын

    @@mariana-vieira yay alright, i'll definitely use google calendar for my new school year in uni!! i really appreciate your videos about this 🥺

  • @ejs2804
    @ejs28042 жыл бұрын

    Does the IFTT also work the other way (adding an event on Google calendar and seeing it also on a calendar from iOS) ?

  • @CeLillyMusic
    @CeLillyMusic3 жыл бұрын

    It is also possible to link your google calendar with Windows, just by logging in with your Google account. :)

  • @devachannel8194
    @devachannel81943 жыл бұрын

    Nice

  • @li-annlim7099
    @li-annlim70992 жыл бұрын

    Hi! Can I know how you customise the colour of your events? The ones on google calendar are fixed! I want them pastel tooooo

  • @xoxosaras4288
    @xoxosaras42882 жыл бұрын

    hi.. can we open and add task from the mobile's app? because i cant find this feature from my mobile google calendar app.. thankyou :)

  • @penguinandpandasftw6741
    @penguinandpandasftw67413 жыл бұрын

    I just started using it and I hate that it’s full of school stuff 😭😭😭

  • @priyanshiverma3468
    @priyanshiverma34683 жыл бұрын

    Can you show how to make a flashcard in google slides??

  • @Emmanuel_Ce2
    @Emmanuel_Ce22 жыл бұрын

    Do you only use Google calendar? or do you use other tools in your productivity system? Like Todoist

  • @roldaoaguiar763
    @roldaoaguiar763 Жыл бұрын

    it's funny seing some tasks in portuguese and others in english... i use the same approach, kinda messy but makes sense to me :)

  • @ef439
    @ef439 Жыл бұрын

    Hi , How to write several lines in Google Calendar on iPhone ( event ) ?

  • @notnataliex
    @notnataliex Жыл бұрын

    At 0:11 how did you turn on that option to add time on the left side? I see the layout of my google calendar but see no time breakdown :(

  • @jesidillon4593
    @jesidillon45932 жыл бұрын

    What's that mouse you have? Guessing more ergonomic?

  • @mahrukhzafar
    @mahrukhzafar Жыл бұрын

    If I set alarm for someone's bday in Google calendars, can we somehow make it repeating for every year? This was a feature, 10y back, in Nokia's calendars. Also, can we use it as planners? 👀

  • @singhharjas
    @singhharjas Жыл бұрын

    How to get the light blue colour on Google Cal ?

  • @joanafonseca9825
    @joanafonseca98253 жыл бұрын

    How can I have my calendar to show the time on the side?

  • @the_study_brownie4134
    @the_study_brownie4134 Жыл бұрын

    3:44 Whats exactly the name of these extension? someone pls help me out

  • @bholuwhoop5944
    @bholuwhoop59443 жыл бұрын

    4:50 Interesting... My calendar is all one colour - WORK !!! WORK !!! WORK !!! 😂

  • @madebyymira
    @madebyymira3 жыл бұрын

    wow i didn’t even know google calendar had task lists!

  • @shoshoayman1103
    @shoshoayman1103 Жыл бұрын

    Thank you for sharing this , but actually I don’t have the ( goals option ) I don’t know why ?

  • @chinmayeesurve7769

    @chinmayeesurve7769

    9 ай бұрын

    Google cal update removed the Goals option.

  • @alessiab426
    @alessiab4262 жыл бұрын

    Goals is available on android too

  • @Anjali-em9bx
    @Anjali-em9bx3 жыл бұрын

    ...7th lol Love ya, tyyy

  • @toniatkathgr632
    @toniatkathgr6323 жыл бұрын

    Why I can't insert emojis on tasks ? I use a laptop. In my android phone I can't see tasks , only events !

  • @jisoomafia5364
    @jisoomafia5364 Жыл бұрын

    will it appear on phones too just like that?

  • @monaes.3761
    @monaes.3761 Жыл бұрын

    Does anyone know how she was able to add that emoji keyboard onto her calendar?

  • @maestro2625
    @maestro2625 Жыл бұрын

    How do you insert emojies on Windows?

  • @lacrima3
    @lacrima33 жыл бұрын

    I have set custom colors on my calender in the browser but when I look at the app on my phone, the colors look much darker :( Does anyone have the same problem?

  • @chilinh1319
    @chilinh13193 жыл бұрын

    How can all you guys fullfill your calendar? I mean, i use calendar to schedule my study, and that's all. It just account for 8 9 block, and my calendar looks very emty 😩

  • @Dishanta_42
    @Dishanta_423 жыл бұрын

    Hey! I use Google calendar on my android phone. Can anyone please tell me how to colour code there? I can asssign specific colours to events, tasks and reminders. However I can't find a way to change the colour of a specific entry. For example: If tasks are green, I don't know how to change the colour of one certain task to let's say yellow. Any help would be highly appreciated!

  • @federicat5383

    @federicat5383

    3 жыл бұрын

    She already said in the video that you can't change the colour of every single task

  • @juana9731
    @juana9731 Жыл бұрын

    how do you add the emojis?

  • @sacdaabdurhman
    @sacdaabdurhman3 жыл бұрын

    “Doubt kills more dreams than failure ever will.” Never doubt yourself

  • @joyk1288
    @joyk12883 жыл бұрын

    That button is a GOD SEND

  • @mierea_
    @mierea_ Жыл бұрын

    hmmm 🤔 gcal plus doesnt exist but there is gcal extras im gonna find that 😅

  • @somycolleaguescantfindme
    @somycolleaguescantfindme3 жыл бұрын

    My friends love and hate my video on productivity that I just made. I wonder why

  • @jenstudies-booksbones6711
    @jenstudies-booksbones67113 жыл бұрын

    Question: how do you use emojis with your PC keyboard?

  • @mariana-vieira

    @mariana-vieira

    3 жыл бұрын

    Usually right clicking will show you an option

  • @jenstudies-booksbones6711

    @jenstudies-booksbones6711

    3 жыл бұрын

    @@mariana-vieira oh right! thanks!