10 Super Neat Ways to Clean Data in Excel
In this video, I will show you 10 simple ways to clean data in Excel.
Data forms the backbone of any analysis that you do in Excel. And when it comes to data, there are tons of things that can go wrong - be it the structure, placement, formatting, extra spaces, and so on.
Excel can be an amazing tool for data analysis. But we hardly get the data that can be used right away. And bad data leads to bad analysis.
Cleaning the raw data that you get in Excel will depend on what type and structure of data you get. There are a lot of things you can do before-hand to make sure your raw data get cleaned and ready for use.
Excel has a lot of formulas and functionalities that can help you clean your data. For example, you can use a formula such as TRIM to clean your data of leading, trailing, and double spaces. Or you can use the remove duplicate functionality to remove any occurrence of duplicate records.
The following data cleaning techniques are covered in this video:
0:00 Get Rid of Extra Spaces (leading, trailing, and extra spaces between words)
1:20 Select and remove All Blank Cells/rows
2:38 Convert Numbers Stored as Text into Numbers
5:00 Remove Duplicates cells/records
7:21 Highlight cells that contain Errors
9:24 Change Text to Lower/Upper/Proper Case to make it all consistent
10:54 Parse Data Using Text to Column
13:15 Spell Check (using a keyboard shortcut)
13:54 Delete all Formatting
14:33 Use Find and Replace to Clean Data in Excel
The data cleansing techniques covered in this video are some of the most common ones that you can use as soon as you get your raw data. Again, based on your dataset, you may need to add more to it.
Read the full tutorial here:
trumpexcel.com/clean-data-in-...
Also, I have made all of my Excel courses available for FREE. You can check these out using the below links:
✅ Free Excel Course (Basic to Advanced) - trumpexcel.com/learn-excel/
✅ Free Dashboard Course - bit.ly/free-excel-dashboard-c...
✅ Free VBA course - bit.ly/excel-vba-course
✅ Free Power Query Course - bit.ly/power-query-course
#Excel #ExcelTips #ExcelTutorial
Пікірлер: 552
If you found this video useful, please give it a thumbs up 👍 and subscribe to the channel. Also, let me know what Excel topics you want me to cover in future videos. Here are some other Excel tips videos you may find useful: ✅ How to Delete Blank Rows in Excel - kzread.info/dash/bejne/ZKhqyaeEmrfXpqw.html ✅ How to Remove Leading and Trailing Spaces in Excel - kzread.info/dash/bejne/d3udx9BrlNqtabA.html Also, I have made all of my Excel courses available for free. You can check these out using the below links: ✅ Free Excel Course (Basic to Advanced) - trumpexcel.com/learn-excel/ ✅ Free Dashboard Course - bit.ly/free-excel-dashboard-course ✅ Free VBA course - bit.ly/excel-vba-course ✅ Free Power Query Course - bit.ly/power-query-course
@pa2happiness13
3 жыл бұрын
💞
i was 8 years old when i watched this video. now im 15 and i wanna say that im the best at excel in the whole neighborhood, thank you sumit bansal
0:08 Trim extra space 1:19 select blank cells. treat then all the same. 2:39 Convert numbers stored as text into numbers 4:59 Remove duplicates 7:21 Highlight errors 9:24 Change text to lower/UPPER/Proper case 10:54 break up concatenated text (e.g. street address) into separate columns 13:15 Spell check 14:33 Find and Replace 16:59 remove line breaks in text 17:47 Clean (out unwanted characters from) text data
@dimonovych
4 жыл бұрын
13:55 Deleting all formatting
@sophialawrence6880
4 жыл бұрын
For spell check when i pressed F7 , i am getting airplane mode on
@JohnDoe00Zero
4 жыл бұрын
@@sophialawrence6880 hit Fn + F7, Fn is your function key, located next to the 'alt' key.
@prakashsathyapriya
4 жыл бұрын
@@sophialawrence6880 press Fn+f7
@granand
3 жыл бұрын
Do you use some API function to get time stamps or painstakingly do it manually.
I have taken to learning excel on a full time after my retirement in May 2017. First it started as a hobby and now it has become an obsession since it gives me a lot of happiness. I almost spend 4 to 5 hours going through all the excel videos that come in KZread and practice each one of them. I can definitely say that the way you teach excel is simply fantastic. All the explanations are extremely crisp. Hats off to your work
To the point and very precise. Didn't waste a single second. Thank you for providing this.
@keithau8159
3 жыл бұрын
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
I've looked at about 15 excel videos and this one was the best and most clearly explained without excessive chit chat..This Professor rocks! thanks.
There are many excel teachers in the KZread, but i must say the way you guys teach and summarise the functions are awesome. Well done and keep inspiring guys.
@keithau8159
3 жыл бұрын
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
@pa2happiness13
3 жыл бұрын
@@keithau8159 kzread.info/dash/bejne/X6epmrxtmpTWYaQ.html
@InsightfulJourney123
2 жыл бұрын
I am agreed!!👏
Wow. I'm speechless. There are a few I knew Excel could do (ex. caps/no caps) but couldn't find it anywhere since I couldn't explain it properly. Learned a lot. Keep up the good work. I like the Ctl-H thing too. Extra step with Ctrl-F... No fluff, no hesitation, right to the point. My kind of tutorial. Thanks for showing, Nicole from Canada
I didn't know about using Ctrl + J in Find & Replace box.. thank you, that would be very very useful someday.
Wow, this is excellent. Thank you for uploading this video, you have no idea how helpful this video is.
Simple everyday functions but never cease to learn something new to exploit different ways of using them. Really appreciate the versatility of Find/Replace feature that goes beyond finding and replacing text. Woah! 😲👏👏
I've been using excel for heavy analysis work for the past year. Even then, I have learned at LEAST 8 new things from your video. Wow. Thank you so much!
This video is a jem on internet. God bless you brother.
I would say this is the most helpful video Ive watched recently although its already 2020! Thank you so much!
You have an excellent teaching style. Very complete instruction without the unnecessary blab you find on many KZread videos. Very knowledgeable, yet easy to follow and understand. Keep up the good work.
You have used "=TRIM" in your videos too. No nonsense no time waste. Thank you.
You are simply Amazing I am a Corporate Graphic designer and time time I receive Excel Documents where I require to do some tweaks and I always face problems, but now I know a place to go to where I get all the solutions with absolutely no nonsense. :)
Excellent. hugely helpful. Many thanks...
I honestly cant thank you enough for this! Wonderful tutorial.
Excellent video! Thank you so much. When the cursor is inside a block of data, press Ctrl + A to select the block of data instead of dragging the cursor. When copying down a formula in a column adjacent to existing data, select first cell to be copied, hover mouse over that cell's lower right corner until it becomes a cross and then double click to automatically copy down the formula or content of the first cell into the cells beneath it down to the last row of data in the adjacent column. This technique is faster than dragging down the cursor over the target cells. Thank you kindly.
@ravisankar295
4 жыл бұрын
💐💐💐
@nengtech6914
4 жыл бұрын
Very nice tip
@parminderghai
4 жыл бұрын
Thank you. 🌻
@nurjayantianis6758
3 жыл бұрын
@@parminderghai c
Thank you so much for this video. I have been struggling with data cleaning and most of the videos I have been seeing are not useful but this video solve it. thank you once again!
This really is one of the Best tips post for Excel functions!
I don't usually comment on videos, but this time I have to say: great tips and amazing explanations! Thank you man, you rock!
No nonsense! Some really great content in a relatively short amount of time.
@keithau8159
3 жыл бұрын
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
Excellent......In very short time covered many important excel tools....Thank you
Bro you have EXCELLENT Knowledge on Excel , great
Enjoyed that 'Parse data using text to column' method.
Hello, I've not even reachedd half way but found your video to be crisp and to the point. Just enjoying this crash course. Pls keep making it.... Thank u
Excellent video !
I just got your video and saw it only for one minute and I am exited about the first presented function! Excellent !!!
The people who work with excel generallay, these hints and videos are very useful. Thanks.
Thank you for the excellent presentation. Everything is clear and concise.
Thank you so much! Those non printing characters were proving a real headache.
If I could give this video another Like I would. I've saved it as a favourite and keep coming back to it. Awesome job; well done.
@trumpexcel
3 жыл бұрын
Glad you're finding the videos useful
One of the best videos on excel that I have ever watched
Wow! I don't know where you made this video but you helped me out here in Chicago just watching this.
Simple and useful tips , Thank you very much
Straight to the point, covers each point thoroughly.
Brilliantly presented, thanks
Thank you, for sharing great tips! appreciate your help
Fantastic video, those data cleaning techniques are extremely useful for our daily excel work...Great Mr. Bansal 👍
@flormurillo3661
4 жыл бұрын
I agree with you Mrinal, it's been an incredible class.
@shreya6115
Жыл бұрын
Hey, follow this guy. He has pivoted into data analyst and has really helpful videos kzread.info/dash/bejne/k6yI1sFuitWaZrA.html
Very helpful video thanks
Thank you for such valuable tips
Very nice video. Many people are unaware of this Alt+G option which has got numerous useful things for the user. The another wonderful thing which I like; is Ctrl+Enter which fills data for the cells scattered in the data base. technically we call it RELATIVE CELL REFERENCE feature of excel; once again a very useful tool. Thanks for knowledge sharing :)
This is very helpful.those data cleaning techniques are extremely useful for our daily excel work. great
Excellent short presentation of very helpful tips. Thanks you.
Great tutorial..
Very useful in day to day operations!
0:08 Trim extra space [TRIM command] 1:19 select blank cells. treat then all the same. [Go to special - (highlight range and F5)] 2:39 Convert numbers stored as text into numbers [paste special, multiply by 1] 4:59 Remove duplicates [DATA tab, remove duplicates] 7:21 Highlight errors [Go to special] 9:24 Change text to lower/UPPER/Proper case [command, LOWER, UPPER, PROPER] 10:54 break up concatenated text (e.g. street address) into separate columns [DATA, text to column] 13:15 Spell check [select range, press F7] 14:33 Find and Replace [ctrlH] 16:59 remove line breaks in text [ctrlH, find what tab = ctrlJ; replace with tab = space bar} 17:47 Clean (out unwanted characters from) text data (use asterix in find what and replace with white space]
Excellent video, very clear and precise
simple and time saving tricks ! Thanks for sharing
Thanks bro, Its exactly what I was looking for Please do same for ms word Hindi language is always welcome Just read your story very nice Keep simple keep going
I am so mad I didn't find this video sooner. Very helpful tips, thanks.
Excellent Presentation
You are a great and honest teacher - salute you -thanks once again.
Thanks bro! Your are awakening my slept Excel power! Keep up with the outstanding work!!!
one of the best KZread channel to learn Excel. Nice Explanation...
Wonderful and simple presentation! Good job Sumath!
Thank you so much. I think your lessons are very helpful
Superb!!! Thanks Sumith. The way of teaching is excellent and with in a very short span of time.
Thank you fir your clear, up to the point, video!
Sumit Bansal Sir, Really an impressive one! ; )
Wow, excellent. Thank you for uploading this video.
Thank you.This really help me.More videos please.
Thanks Sumit for this wonderful video, you have covered a lot real time scenarios in which I struggled and don't have answer how to easily fixed it
@ashokkhatri8577
4 жыл бұрын
wonderfull tricks.
Thank you. It's very helpful.
Thank you for your excellent techniques of teaching. Tis video is very useful.
VERY GOOD TIPS! I'm so happy to learn these new tricks. Thanks a lot and please keep it up!
Thank you! Very useful tricks and tips.
Excellent coaching
Really helpful tips !!!! Thank you so much!
Thank you for an informative tutorial.
Thank you so much for this video, very helpful!
Very useful video boss.
Thank You so Much for this amazing content.
Very neat useful tips, no faffing around straight into the "Functions"... very precise,very useful, very well done Sir!
Excellent video and explanation
I appreciate this.
Just discovered this now, love it ! THANK YOU :D
Thank you so much! Very helpful.
nicely done, easy to swallow and to the point, thank you for your hard work. thumbs up
You are a star sir. So useful.
1. Not Appear - Better replace with zeros and use formatting to show Text "Not appear. THanks to that pivot and formulas will work better. 2. Instead of looking for Errors it's better to create formula that handles the errrors, such as IFERROR. 3. Ctrl+J - brilliant! 4. (*) - also clever.
No words for the explanation. Thx
Thanks so much for sharing (Super Helpful)
I wish I'd found this video sooner! Great information.
Big thanks to this video. As an Analyst, I found it very time-consuming to clean the data. This is very helpful.
@shreya6115
Жыл бұрын
Hey, follow this guy. He has pivoted into data analyst and has really helpful videos kzread.info/dash/bejne/k6yI1sFuitWaZrA.html
Fantastic video, thank you! It will save me a lot of time
Thank you for the video, good job!
Very helpful. Thank you!
Great tips and tricks video! Thank you
Excellent, thanks
Thank you for taking the time to create this video!
Excellent tips.... thank you
Your videos really help. Thanks.
Excellent teacher you are amazing thank you for sharing..
This is excellent - thank you.
Great video. I had a tough time converting text format to number format. I will what you have taught here. Thanks
very useful video. You make Excel look so simple and helpful.. great work. thank you
@shreya6115
Жыл бұрын
Hey, follow this guy. He has pivoted into data analyst and has really helpful videos kzread.info/dash/bejne/k6yI1sFuitWaZrA.html
Thanks for sharing